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Added 13 mins ago
QP
Leasing Coordinator - 14 Month Contract
QuadReal Property Group
Mississauga, ON
- Full-time
…are $98.5 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities globally for investments in equity and debt in both…
Added 13 mins ago
TU
Ice Maker 3
The University of British Columbia
Vancouver, BC
- $35.47 to $38.29 CAD / hour
- Part-time
Under the general direction of the Chief Engineer and Senior Manager, Arena Operations, this position is responsible for ammonia refrigeration ice plant making operations, daily routine…
Added 13 mins ago
TU
Engineer
The University of British Columbia
Kelowna, BC
- $5,713 to $6,545 CAD / month
- Full-time
…lock-out procedures, could result in safety hazards to the campus community and co-workers. Campus community safety would be compromised. It could also cause a backlog in the work load and…
Added 13 mins ago
YA
Bilingual French Inbound Customer Engagement Specialist- Hybrid
Yoh, A Day & Zimmermann Company
Vancouver, BC
- Contract
…ascertaining the nature of the inquiry (prospective customer, service or general inquiry); obtaining lead qualification information from prospective customers (for campaign response…
Added 13 mins ago
DG
Health, Safety and Environment (HSE Advisor)
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- Full-time
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Added 13 mins ago
A
Senior Systems Engineer
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- $100,000 to $120,000 CAD / year
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Added 13 mins ago
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Toronto, ON · North York, ON
- Full-time
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Added 13 mins ago
MR
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- Full-time
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Added 13 mins ago
EH
Hotel General Manager
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Nanaimo, BC
- Full-time
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Added 13 mins ago
FB
Produce Production Assistant Manager
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- $21.5 CAD / hour
- Full-time
…fresh shopping experience by partnering with the Department Manager to drive strong operational results. With a customer-first mindset and hands-on leadership approach, you’ll help maintain…
Added 13 mins ago
PR
Store Manager
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- Full-time
…Leadership Training, mentorship, and support from our Panda community that cares about your…
Added 13 mins ago
IF
Manager, Actuarial, Operational Performance Analytics
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Montreal, QC · Saint-Hyacinthe, QC
- Full-time
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Added 13 mins ago
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(CAN) Overnight Assistant Manager
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- Full-time
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Pearl Vision - Licensed Store Manager 2 - #S474 Toronto, ON
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The Licensed Store Manager maximizes the store’s sales and profits and achieves patient care objectives through personal selling and effective management of Associates. Ensures that store…
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Pearle Vision - Store Manager 1 - #S473 Toronto, ON
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…deals our team members are there to give excellent customer service and memorable experiences. Our Assistant Department Managers are dedicated people leaders who navigate us to providing…
Added 13 mins ago
AW
Senior Systems Engineer
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Remote, Canada
- $100,000 to $120,000 CAD / year
- Full-time
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Added 13 mins ago
Manager, Product Management
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Added 13 mins ago
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Added 13 mins ago
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Manager, External Financial Advisory
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Added 27 mins ago
Economic Development Officer
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Added 28 mins ago
QP
Maintenance Technician (6-Month Contract)
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Toronto, ON · North York
- Full-time
Reporting to the Maintenance Manager or Community Manager, the Maintenance Technician will contribute and participate in activities related to preventative and unscheduled maintenance, as…
Added 28 mins ago
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Advisor Team & Culture (Maternity Leave Coverage up to 18 months)
WinSport
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Contribute to organization-wide initiatives and special projects as assigned by the Manager, T&C (volunteer & uniform programs etc)

University Health Network

Administrative Assistant II

588 University Avenue, Toronto, ON, Canada

Part-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Part-time
Apply by: Nov 16, 2026
Working hours: 30 hours per week
Positions available: 1
Posting language: English
Posted: Nov 2, 2026

Original job description

Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Job Description

Union: Non-Union
Number of vacancies: 1
New or Replacement Position: Replacement
Site: Toronto General Hospital
Department: Infection Prevention and Control
Reports to: Post Acute Care IPAC Manager
Salary Range: $25.56 to $31.95 hourly
Hours: 30 hours per week
Status: Permanent Part-Time
Closing Date: November 16, 2026

Position Summary

The successful candidate will support day-to-day departmental operations through effective office administration, communication, document and data management, calendar coordination, meeting support and collaboration with internal and external contacts.

Duties

Provides administrative support to the IPAC department.
Follows established departmental procedures and works within defined deadlines.
Orders office supplies and verifies deliveries.
Coordinates office repairs and service requests.
Maintains departmental filing systems and records.
Answers, screens, and prioritizes telephone calls and emails.
Maintains confidentiality when handling departmental and patient information.
Enters and maintains information in databases and spreadsheets.
Coordinates departmental meetings, including room bookings and meeting logistics.
Prepares and distributes meeting agendas and supporting materials.
Records meeting minutes and follows up on action items.
Coordinates onsite events, including registration, catering and technology requirements.
Independently manages calendars and schedules.
Supports effective day-to-day office operations through strong organizational, communication, and coordination skills.

Qualifications

Community College Diploma in General Office Administration or Medical Office Administration required.
Minimum two years of relevant administrative experience required.
Demonstrated ability to manage multiple priorities with accuracy, attention to detail and sound judgment.
Excellent written and verbal communication skills.
Demonstrated ability to explain and interpret departmental policies and procedures.
Strong organizational, document preparation, calendar management and database maintenance skills.
Proficiency with office software used to prepare correspondence, presentations, handouts, mail merges and departmental records.
Experience with managing payroll functions
Demonstrated discretion in handling confidential departmental or patient information.
Ability to work independently and collaboratively with staff, professional teams and management.
Ability to communicate professionally with members of the public, colleagues and contacts across departments.
Ability to provide guidance and coordinate work activities for junior clerical staff, when required.

Additional Information

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

Competitive offer packages
Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
Close access to Transit and UHN shuttle service
A flexible work environment
Opportunities for development and promotions within a large organization
Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly. At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

Department: Infection CNTRL&ANTIMICROBIAL STWARDSHIP

Compensation: CAD 25.56 - CAD 31.95 - hourly

Apply About employer

More about this job

Responsibilities

The successful candidate will provide administrative support to the Infection Prevention and Control department, including document management, calendar coordination, and meeting logistics. They will also manage departmental databases, handle office supplies, and facilitate communication with internal and external stakeholders.

Requirements

Candidates must possess a Community College Diploma in General or Medical Office Administration and at least two years of relevant administrative experience. Strong organizational, communication, and software proficiency skills are required to manage multiple priorities effectively.

Skills

Office administration
Document management
Data management
Calendar coordination
Meeting support
Database maintenance
Payroll functions
Communication skills
Organizational skills
Attention to detail
Confidentiality
Meeting minutes
Event coordination
Software proficiency

Benefits

Healthcare of Ontario Pension Plan
Flexible work environment
Travel discounts
Restaurant discounts
Parking discounts
Phone plan discounts
Auto insurance discounts
On-site gyms
Professional development opportunities

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Infection Prevention and Control
Office Administration
Medical Office Administration
Data Management
Calendar Management
Meeting Minutes
Payroll
Database Maintenance
Document Preparation
Healthcare
Hospital Administration
Record Keeping
Event Coordination
Communication
Organizational Skills
Confidentiality
Departmental Operations

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