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Added 2 mins ago
AP
office administrative assistant
Advance Pallet and Lumber Ltd.
Surrey, BC
- Full-time
Added 2 mins ago
LH
Physiotherapy Assistant
Lifemark Health Group
Ottawa, ON
- $17.6 to $21.17 CAD / hour
- Full-time
Physiotherapy Assistant - 3635 Rivergate Way, Ottawa, ON, K1V 2A4
Added 16 mins ago
DW
Assistant Manager Quality Assurance
Durabuilt Windows & Doors
AB · Edmonton, AB
- Full-time
The Quality Assurance Assistant Manager supports the execution and continuous improvement of the Quality Management System (QMS), ensuring product quality, regulatory compliance, and…
Added 32 mins ago
OH
Medical Assistant - Olathe and Offsite Clinic Locations
Olathe Health
Pavilion 1, BC
- Full-time
The Medical Assistant is responsible for ensuring efficient flow of patients through the health care setting by facilitating examination and treatment of patients in a culturally sensitive…
Added 32 mins ago
UO
Program Manager, Workforce Development & Employer Engagement, UC Clermont College
University of Cincinnati
Clermont, QC
- Full-time
Under the direction of the Assistant Dean of Student & Graduate Pathways, support UC Clermont’s workforce development efforts through employer relationship management, work-based learning…
Added 1 hour ago
WC
Full Time Pharmacy Assistant - Courtenay
Walmart Canada
Courtenay, BC
- Full-time
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 1 hour ago
C&
Administrative Assistant
Christensen & McLean Roofing Co. Ltd.
AB · Edmonton, AB
- Full-time
Handle general administrative duties, including filing, data entry, and correspondence.
Added 1 hour ago
SD
Pharmacy Assistant, Hourly Full Time Day Greenlight Requisition
Shoppers Drug Mart
Kelowna, BC
- Full-time
Data entry for new prescriptions, and managing refill request processing
Added 1 hour ago
VP
Healthcare Professional SME - AI Evaluator
Volga Partners
Remote, Canada
- Other
- Remote
…Medicine, Internal Medicine, Nurse Practitioner, or Physician Assistant…
Added 1 hour ago
E
Territory Representative, Hospitality Sales & Service
Ecolab
Mississauga, ON · Richmond Hill, ON · Toronto, ON · Woodbridge, ON · ON
- Full-time
…associates help deliver comprehensive science-based solutions, data-driven insights and world-class service to advance food safety, maintain clean and safe environments, and optimize water…
Added 1 hour ago
JH
Administrative Assistant (Accident Reconstruction)
J.S. Held LLC
Oakville, ON
- Full-time
The firm provides a comprehensive suite of services, products, and data that enable clients to navigate complex, contentious, and often catastrophic situations.
Added 1 hour ago
A
Executive Assistant, GTM Data & Intelligence
Autodesk
Toronto, ON
- Full-time
We’re searching for an experienced Executive Assistant to support our Sr. Director, Go-to-Market (GTM) Data & Intelligence (GDI), and his global team. In this role, you’ll provide…
Added 1 hour ago
TO
Events & Group Sales Manager - Time Out Market, Vancouver
Time Out Market
Vancouver, BC
- $65,000 to $70,000 CAD / year
- Full-time
Forecasting, Reporting & CRM Management: Work with executive leadership to refine sales forecasts, track key KPIs, and maintain accurate CRM data. Deliver monthly and quarterly reports…
Added 1 hour ago
CO
Orthotics Clinic Administrative Assistant
Cardinal Orthotics
Vaughan, ON
- Contract
.Proficient in using office software and clinic management systems, with accurate data entry and basic reporting capabilities
Added 1 hour ago
OB
Branch Manager, Kelowna
Odlum Brown Limited
Kelowna, BC
- Full-time
The Branch Manager, Kelowna supports advisory team members and works closely with Vice President Wealth Management, Head Wealth Management Enablement, and the Chief Compliance Officer to…
Added 1 hour ago
FV
Professional Development Assistant (1yr contract)
Fraser Valley Real Estate Board
Surrey, BC
- Full-time
- Temporary
As our Professional Development Assistant, you’ll help real estate professionals access learning that supports their work and professional growth. Reporting to the Manager, Professional…
Added 1 hour ago
UO
Clinical Research Nurse
University of British Columbia
Vancouver, BC · PHC | St. Paul's Hospital - Burrard Building (SPHBB)
- $6,631.67 to $9,533.25 CAD / month
- Part-time
…involves patient recruitment and consent, study coordination, and data collection, while working closely with investigators, multidisciplinary clinical teams, and academic and industry…
Added 1 hour ago
UO
HR & Finance Assistant
University of British Columbia
Vancouver, BC
- $5,027 to $5,413 CAD / month
- Full-time
Reports to the HR Manager and works closely with the Administrative Director, HR Assistant Manager and the Finance Manager.
Added 2 hours ago
VS
Administration Office Assistant (Part-Time) - Canterbury Place (2026-11051)
Verve Senior Living
Toronto, ON · North York, ON
- Part-time
Provides clerical support to the management team and other staff (i.e. data entry, photocopying, faxing filing, minutes, spreadsheets, etc).
Added 2 hours ago
CM
Pharmacy Assistant
CancerCare Manitoba
Winnipeg, MB
- Full-time
Basic computer skills – keyboarding, data entry, email and internet use
Added 2 hours ago
SC
Administrative Assistant (2 Positions)
Sheridan College
Oakville, ON
- Full-time
Reporting to the Manager, Executive Administration & Assistant Secretary to the Board of Governors, the Administrative Assistant is responsible for providing comprehensive administrative…
Added 2 hours ago
UO
Sessional Instructor: ISEC 611, Department of Computer Science, Faculty of Science
University of Calgary
Calgary, AB
- Full-time
Added 2 hours ago
C
Administrative Assistant - Saskatoon
Clifton
Saskatoon, SK
- Full-time
Clifton is currently searching for a motivated Administrative Assistant to join our Saskatoon office. In this office-based role, you’ll be responsible for delivering essential…
Added 2 hours ago
LD
Pharmacy Assistant - Part Time
London Drugs Limited
Victoria, BC
- $18.25 to $22.09 CAD / hour
- Part-time
- Other
London Drugs means many things to many people. As a London Drugs Pharmacy Assistant, it means a community-oriented working environment that fosters professional excellence. Pharmacy…
Added 2 hours ago
T
Senior Full Stack Engineer, People Products
Thumbtack
Remote, Canada
- Full-time
- Remote
…across systems. We have promising starting points: a People Q&A assistant, personalized insights that help leaders understand their teams, and automations across HR and recruiting systems.…

University Health Network

Administrative Assistant II - CIPP

399 Bathurst Street, Toronto, ON, M5T 2S8, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 12, 2026
Working hours: 37.5 hours per week
Positions available: 1
Posting language: English
Posted: Nov 5, 2026

Original job description

Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Job Description

Union: Non-Union
Number of Vacancies: 1
New or Replacement: Replacement
Site: Toronto Western Hospital
Department: Comprehensive Integrated Pain Program (CIPP)
Reports to: Manager
Salary Range: $26.14 to $32.67 per hour
Hours: 37.5 hours per week
Shifts: Monday - Friday (0800 - 1600)
Status: Permanent Full-Time
Closing Date: November 12, 2026

Position Summary

The GENERAL ADMINISTRATIVE ASSISTANT II exercises judgment and independence in the performance of secretarial activities.

Duties

Utilizing knowledge of medical terminology and advanced functions to provide word processing/typing services to facilitate the production of moderate and/or complex documents/materials for assigned personnel
Performing reception responsibilities
Maintaining written and/or electronic calendar/schedule
Administering and monitoring billing procedures and departmental budgeting records
Ensuring efficient operation of the office, within the scope of authority
Modifying and maintaining electronic and paper information filing/retrieval methods, systems and/or formats
providing functional supervision to lower classified clerical position(s)
performing clerical support functions
performing cross-functional responsibilities, as required
performing other duties consistent with the job classification, as assigned

Qualifications

Completion of Grade XII or recognized equivalent
Completion of a post- secondary office administration program at the diploma level or equivalent
Three (3) years related administrative support experience
Previous on-the-job computer/word-processing, database and spreadsheet software experience ; experience in a Microsoft Office environment preferred
Previous supervisory experience preferred
Experience working in a health care environment an asset
Very good organizational and time management skills
Very good interpersonal and customer service skills
Very good verbal and written communications skills
Good knowledge of health care, organizational/office practices, procedures and standards
Ability to produce high quality work in accordance with Hospital standards
Ability to maintain confidentiality
Ability to work well under pressure and use good judgment in assessing difficult situations
Knowledge of medical terminology an asset

Additional Information

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

Competitive offer packages
Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
Close access to Transit and UHN shuttle service
A flexible work environment
Opportunities for development and promotions within a large organization
Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly. At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

Department: Other (Not Listed)

Compensation: CAD 26.14 - CAD 32.67 - hourly

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More about this job

Responsibilities

The Administrative Assistant II provides secretarial and clerical support, including managing schedules, billing, and departmental records. They also perform reception duties and provide functional supervision to lower-classified clerical staff.

Requirements

Candidates must have a high school diploma and a post-secondary office administration diploma, along with three years of related experience. Proficiency in Microsoft Office and knowledge of medical terminology are required.

Skills

Medical terminology
Word processing
Database management
Spreadsheet software
Microsoft Office
Organizational skills
Time management
Interpersonal skills
Customer service
Verbal communication
Written communication
Confidentiality
Supervisory skills
Budgeting
Billing procedures

Benefits

Healthcare of Ontario Pension Plan (HOOPP)
Competitive offer packages
Transit access
UHN shuttle service
Corporate discounts
On-site gyms

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Medical Terminology
Microsoft Office
Data Entry
Billing
Budgeting
Reception
Healthcare
Hospital
Clerical Support
Scheduling
Supervision
Record Keeping
Time Management
Customer Service
UHN
Toronto Western Hospital
CIPP

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