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Added 3 mins ago
C
Nurse Manager
CarePartners
Tillsonburg, ON
- Full-time
We are currently looking for someone to join our dynamic Leadership Team in the role of Nurse Manager. The primary role of the Nurse Manager is to provide effective coordination and…
Added 3 mins ago
HR
Registered Nurse, 10 East & West Inpatient Surgery
Humber River Health
Toronto, ON · Greater Toronto, ON
- Other
…shorter hospital stays. A custom combination of technology and clinical expertise supports a reimagined model of care focused on safety, efficiency, and improved outcomes. Its digital…
Added 17 mins ago
Director of Care LPN - Temp(FT)
Optima Living
Sherwood Park, AB
Reporting to the General Manager, the Director of Care leads and oversees the delivery, quality, and coordination of resident care, ensuring compliance with regulatory standards and…
Added 48 mins ago
FH
Medical Clinic Receptionist - Burlington
Foundation Health Canada
Burlington, ON
- $18.5 CAD / hour
- Part-time
The Medical Receptionist is responsible for managing front-desk operations, greeting patients, scheduling appointments, handling incoming calls, and supporting physicians and clinical…
Added 1 hour ago
CT
Manager, Elgin Withdrawal Management & Crisis Intervention
CMHA Thames Valley Addiction and Mental Health Services
St. Thomas, ON
- $44.68 to $45.52 CAD / hour
- Full-time
Provides clinical leadership to direct service staff supporting a 24/7 withdrawal management program and who work in Crisis & Access in Elgin
Added 1 hour ago
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Addiction and Mental Health Worker, Nicole’s Choice
CMHA Thames Valley Addiction and Mental Health Services
London, ON
- $27.14 to $37.26 CAD / hour
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Support clients with physical and mental health concerns, and liaise with clinical staff
Added 1 hour ago
PM
Clinical Project Manager
Pharma Medica Research Inc.
Mississauga, ON
- $50,000 to $60,000 CAD / year
- Full-time
The Project Manager is responsible for keeping clients informed of clinical trial progress, preparation of study quotations and contracts at Pharma Medica Research Inc. (PMRI). Position…
Added 2 hours ago
WO
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- Full-time
Under the direction of the Business Manager, Surgical Program, the Surgical Supply Chain Technician will have delegated authority for the purchasing of goods, services, minor and capital…
Added 3 hours ago
UH
Junior Clerk
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Toronto, ON
- Part-time
…meal delivery while acting as a key communication link between clinical teams and food service…
Added 3 hours ago
UH
Ward Clerk - Schroeder Arthritis Institute
University Health Network
Toronto, ON
- Part-time
Added 3 hours ago
MH
Pharmacy Student - 3rd yr & 4th yr
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- Full-time
PACE students will be supervised and mentored by our Manager of Operations, who was recognized as Pharmacist of the Year by the Alberta College of Pharmacists.
Added 3 hours ago
SN
Clinical Resource Manager
S&R Nursing Homes
London, ON
- Full-time
The Clinical Resources Manager will support clinical leaders to manage and assist the clinical staffing functions of the direct care services at the Home. The Clinical Resources Manager is…
Added 3 hours ago
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Project Manager, Healthcare & Digital Health Solutions
Fonemed
Remote, Canada
- Full-time
- Remote
The Project Manager will be responsible for planning, executing, and delivering multiple concurrent projects for public and private sector clients throughout Canada and the United States.…
Added 3 hours ago
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Portfolio Manager
Fraser Health
Surrey, BC
- Full-time
The Portfolio Manager provides senior level advice and guidance to Fraser Health executives within an assigned portfolio of Informatics which may include the development and implementation…
Added 3 hours ago
E
Manager, Clinical Contracts
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Markham, ON · SGP (Steeles Ave.)
- Full-time
Reporting to the Director of Procurement, the Manager of Clinical Contracts is responsible for managing the full contract lifecycle, supporting supplier negotiations, monitoring contractual…
Added 3 hours ago
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…well-established network, equipped with the human, technological, and clinical resources necessary for your…
Added 3 hours ago
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Head of Department – Medical Biology Laboratory
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…Assistant Managers, the successful candidate will be a hands-on manager, present on the shop floor and involved in daily operations. They will thrive in a dynamic and constantly evolving…
Added 4 hours ago
Veterinary Nursing Manager - Leaside, ON
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Added 4 hours ago
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Case Manager - Mental Health Day Program
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Added 4 hours ago
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Project Manager
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- Contract
The Centre for Precision Psychiatry – Quebec (CPPQ) is seeking a project manager for our large-scale longitudinal mental health research project across three clinical research sites,…
Added 4 hours ago
OL
General Manager
Optima Living
Surrey, BC
- $110,000 to $118,000 CAD / year
- Full-time
PICS Society is seeking a General Manager for Guru Nanak Diversity Village Care Community. The General Manager will be part of the Senior Management and Administration team in the PICS…
Added 5 hours ago
SAI Ward Clerk - Temp Full time
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Added 5 hours ago
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Senior Product Manager – Enterprise Pub/Sub Applications
Added 5 hours ago
Licensed Practical Nurse
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Grimshaw, AB
The Licensed Practical Nurse oversees all aspects of nursing and care for Residents, based on clinical best practices. As key leaders in the Community, LPNs will work closely with service…
Added 5 hours ago
BC
Manager, After Hours Operations
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The Manager, After Hours Operations works collaboratively with the bed allocator, patient registration clerk, the shift leads on the clinical units and the on-call leaders to effectively…

University Health Network

Administrative Assistant II, General

399 Bathurst Street, Toronto, ON, M5T 2S8, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 6, 2026
Working hours: 37.5 hours per week
Posting language: English
Posted: Oct 28, 2026

Original job description

Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Job Description

Union: Non-Union
Number of Roles; 1
New or Replacement: New
Site: Toronto Western Hospital
Department :Supportive Care - Palliative Care
Reports to :Business Operations Manager
Salary: $26.14- $32.67 per hour
Hours: 37.5 hours per week
Shifts: Days
Status: Permanent Full Time
Closing Date: November 6, 2026

Job Summary

The Administrative Assistant II will work closely within a multidisciplinary team to support patients requiring palliative care. This role will primarily support a team of physicians with their clinical scheduling needs as well as support administrative tasks such as faxing prescriptions, drafting letters, liaising with other team members in the Department of Supportive Care and across the University Health Network. The Administrative Assistant II will work within a team with other administrative assistants to work collaboratively to problems, provide coverage for each other and facilitate patient care.

The ADMINISTRATIVE ASSISTANT II exercises considerable judgment/independence and utilizes knowledge of medical terminology/moderately advanced functions to provide primary administrative support of psychosocial oncology staff, including:

Duties

acting in a moderately independent manner to maintain several electronic calendars including entering patient appointment information into multiple databases for tracking purposes;
utilizing considerable independence to coordinate and organize external community referrals ;
utilizing knowledge of medical terminology and moderately advanced functions to provide word processing services to facilitate the production of moderately complex documents;
organizing, modifying, and maintaining confidential electronic file retrieval methods, systems and/or formats;
arranging small to mid-size formal and informal meetings/events;
ensuring efficient operation of the office, within scope of authority; performing other related clerical support activities; performing cross-functional duties, as assigned or requested;
performing other duties consistent with the job classification, as required.

Qualifications

Completion of a medical terminology course
Completion of Grade XII or recognized equivalent
Completion of a recognized post-secondary medical office administration program at the diploma level or equivalent
Three (3) years related medical administrative support experience
Previous on-the-job word-processing, database and spreadsheet software experience; experience in a Microsoft Office environment
MS Teams experience an asset
Experience with electronic scheduling tools
Excellent organizational, time management, and prioritization skills
Excellent verbal and written communication skills
Excellent interpersonal and customer service
Excellent knowledge of health care, organizational/office practices, procedures and standards
Demonstrated ability to work in a team environment and collaborate as an active participant with others in assisting with the delivery of care to patients
Ability to maintain and protect patient confidentiality
Ability to produce high quality, reliable work in accordance with Hospital standards
Ability to work well under pressure
Ability to use good judgment in assessing difficult situations
Experience working in a health care environment an asset
Experience working in a teaching hospital environment an asset
Second language an asset

Additional Information

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

Competitive offer packages
Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
Close access to Transit and UHN shuttle service
A flexible work environment
Opportunities for development and promotions within a large organization
Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly. At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

Compensation: CAD 26.14 - CAD 32.67 - hourly

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More about this job

Responsibilities

Provide administrative support to palliative care physicians and the multidisciplinary team, including managing clinical calendars, entering appointment information, coordinating community referrals, and preparing documents. Maintain confidential electronic filing systems, arrange meetings, support office operations, and collaborate with other administrative assistants to facilitate patient care and provide coverage.

Requirements

Requires Grade XII or equivalent, a recognized post-secondary medical office administration diploma or equivalent, completion of a medical terminology course, and three years of related medical administrative support experience. Candidates should have experience with word processing, databases, spreadsheets, and electronic scheduling, along with strong organizational, communication, customer service, teamwork, confidentiality, and judgment skills.

Skills

Medical Terminology
Clinical Scheduling
Community Referral Coordination
Word Processing
Database Management
Spreadsheet Software
Microsoft Office
Electronic Scheduling Tools
Organizational Skills
Time Management
Written Communication
Verbal Communication
Customer Service
Patient Confidentiality
Team Collaboration

Benefits

Healthcare of Ontario Pension Plan
Transit Access
UHN Shuttle Service
Flexible Work Environment
Professional Development Opportunities
Promotion Opportunities
Corporate Discounts
On-Site Gyms

Visa sponsorship

Not detected in the job text

Keywords

Palliative Care
Medical Terminology
Medical Office Administration
Clinical Scheduling
Electronic Calendars
Patient Appointments
Community Referrals
Word Processing
Databases
Spreadsheets
Microsoft Office
MS Teams
Electronic Scheduling Tools
Confidential Electronic Files
Medical Administration
Patient Confidentiality
Multidisciplinary Team
Psychosocial Oncology
Healthcare
Meeting Coordination
Prescription Faxing
Document Preparation
Office Operations

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