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Added 28 mins ago
AH
Anesthesia Assistant
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Full-time
Looking to grow professionally? Your next opportunity starts here - join our Anesthesia Care Team as an Anesthesia Assistant (AA). In this multi-site role, you’ll have the opportunity to…
Added 28 mins ago
GE
Hospitality F&B Assistant Manager
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Post secondary education in Hospitality Management, Restaurant Management, Business Administration Management or related field is preferred.
Added 43 mins ago
P
Administrative Assistant
PwC
Calgary, AB · Vancouver, BC · Ottawa, ON · Toronto, ON · Montreal, QC
- Full-time
Reporting to the Admin Services Manager, the Admin Assistant actively supports the day-to-day business activities of stakeholders in a fast-paced, multitasking environment, often working…
Added 1 hour ago
CO
Administrative Assistant 3 - Records
City of Saint John
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- Full-time
A community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.
Added 1 hour ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
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- Full-time
A community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.
Added 1 hour ago
EM
Administrative Assistant (Entry Level)
Evertz Microsystems Limited
Burlington, ON
- Full-time
We are seeking a reliable, organized, and proactive Administrative Assistant to join our team. Administrators are vital to the success of our business model, playing a key role in both…
Added 2 hours ago
TI
NIGHT SHIFT Operations Assistant | NIGHT SHIFT Operations Assistant
Trentway-Wagar Inc.
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- Full-time
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HM
Plastic Surgery
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New Westminster, BC
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HM
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HM
Obstetrics/Gynecology
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New Westminster, BC
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Added 2 hours ago
SD
Pharmacy Assistant, Hourly Full Time Flexible Shifts
Shoppers Drug Mart
Ottawa, ON
- Full-time
Diploma from a Pharmacy Assistant credited course preferred
Added 2 hours ago
SD
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Shoppers Drug Mart
Blainville, QC
- Part-time
Diplôme d’un cours reconnu d’assistant technique en pharmacie, de préférence.
Added 3 hours ago
SM
Registered Practical Nurse - Med/Surg
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Added 3 hours ago
SD
Pharmacy Assistant, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
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Added 4 hours ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 4 hours ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Bachelor's degree in Finance, Accounting, Business Administration, Health Administration, or a related field.
Added 4 hours ago
UH
Administrative Assistant II, General
University Health Network
Toronto, ON
- Full-time
The Administrative Assistant II will work closely within a multidisciplinary team to support patients requiring palliative care. This role will primarily support a team of physicians with…
Added 4 hours ago
SD
Assistant Front Store Manager, Hourly Full Time Flexible Shifts
Shoppers Drug Mart
Toronto, ON
- Full-time
Maintains wage administration within SLPH guidelines
Added 5 hours ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
This one-year maternity leave replacement supports the Network's day-to-day administration, including meeting coordination, communications, documentation management, operational follow-up,…
Added 5 hours ago
LC
Pharmacy Assistant, Hourly Part Time Day
Loblaw Companies Limited
Toronto, ON
- Part-time
Diploma from a Pharmacy Assistant credited course preferred
Added 5 hours ago
LC
Pharmacy Assistant, Hourly Full Time Day
Loblaw Companies Limited
Toronto, ON
- Full-time
Diploma from a Pharmacy Assistant credited course preferred
Added 6 hours ago
CC
Retail Shift Leader
Canna Cabana
Canmore, AB
- Full-time
Support the Store Manager and Assistant Store Manager with daily operations and assume leadership responsibilities in their absence.
Added 6 hours ago
BC
Anesthesia Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
An Anesthesia Assistant (AA) is a Registered Respiratory Therapist or a Registered Nurse who holds a Certified Clinical Anesthesia Assistant Certification from a Canadian Society of…
Added 7 hours ago
UO
Undergraduate Advising and Program Assistant
University of Victoria
Victoria, BC
- Full-time
…undergraduate programs, which includes advising and admissions administration, support to the Adviser, program and office administration, responding to inquiries, maintaining databases,…
Added 7 hours ago
SD
Pharmacy Assistant, Hourly Part Time Day
Shoppers Drug Mart
Toronto, ON
- Part-time
Diploma from a Pharmacy Assistant credited course preferred

University Health Network

Administrative Assistant II, General

399 Bathurst Street, Toronto, ON, M5T 2S8, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 6, 2026
Working hours: 37.5 hours per week
Posting language: English
Posted: Oct 29, 2026

Original job description

Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Job Description

Union: Non-Union
Number of Roles; 1
New or Replacement: New
Site: Toronto Western Hospital
Department :Supportive Care - Palliative Care
Reports to :Business Operations Manager
Salary: $26.14- $32.67 per hour
Hours: 37.5 hours per week
Shifts: Days
Status: Permanent Full Time
Closing Date: November 6, 2026

Job Summary

The Administrative Assistant II will work closely within a multidisciplinary team to support patients requiring palliative care. This role will primarily support a team of physicians with their clinical scheduling needs as well as support administrative tasks such as faxing prescriptions, drafting letters, liaising with other team members in the Department of Supportive Care and across the University Health Network. The Administrative Assistant II will work within a team with other administrative assistants to work collaboratively to problems, provide coverage for each other and facilitate patient care.

The ADMINISTRATIVE ASSISTANT II exercises considerable judgment/independence and utilizes knowledge of medical terminology/moderately advanced functions to provide primary administrative support of psychosocial oncology staff, including:

Duties

acting in a moderately independent manner to maintain several electronic calendars including entering patient appointment information into multiple databases for tracking purposes;
utilizing considerable independence to coordinate and organize external community referrals ;
utilizing knowledge of medical terminology and moderately advanced functions to provide word processing services to facilitate the production of moderately complex documents;
organizing, modifying, and maintaining confidential electronic file retrieval methods, systems and/or formats;
arranging small to mid-size formal and informal meetings/events;
ensuring efficient operation of the office, within scope of authority; performing other related clerical support activities; performing cross-functional duties, as assigned or requested;
performing other duties consistent with the job classification, as required.

Qualifications

Completion of a medical terminology course
Completion of Grade XII or recognized equivalent
Completion of a recognized post-secondary medical office administration program at the diploma level or equivalent
Three (3) years related medical administrative support experience
Previous on-the-job word-processing, database and spreadsheet software experience; experience in a Microsoft Office environment
MS Teams experience an asset
Experience with electronic scheduling tools
Excellent organizational, time management, and prioritization skills
Excellent verbal and written communication skills
Excellent interpersonal and customer service
Excellent knowledge of health care, organizational/office practices, procedures and standards
Demonstrated ability to work in a team environment and collaborate as an active participant with others in assisting with the delivery of care to patients
Ability to maintain and protect patient confidentiality
Ability to produce high quality, reliable work in accordance with Hospital standards
Ability to work well under pressure
Ability to use good judgment in assessing difficult situations
Experience working in a health care environment an asset
Experience working in a teaching hospital environment an asset
Second language an asset

Additional Information

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

Competitive offer packages
Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
Close access to Transit and UHN shuttle service
A flexible work environment
Opportunities for development and promotions within a large organization
Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly. At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

Compensation: CAD 26.14 - CAD 32.67 - hourly

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More about this job

Responsibilities

The Administrative Assistant II provides primary administrative support to the multidisciplinary palliative care team, including clinical scheduling and document preparation. They also manage electronic calendars, coordinate community referrals, and maintain confidential patient records.

Requirements

Candidates must have a post-secondary medical office administration diploma and at least three years of related medical administrative experience. Proficiency in medical terminology, Microsoft Office, and electronic scheduling tools is required.

Skills

Medical terminology
Clinical scheduling
Database management
Word processing
Electronic file management
Time management
Prioritization
Verbal communication
Written communication
Interpersonal skills
Customer service
Microsoft Office
MS Teams
Electronic scheduling tools
Collaboration

Benefits

Healthcare of Ontario Pension Plan
Transit access
UHN shuttle service
Flexible work environment
Corporate discounts
On-site gyms

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Palliative Care
Medical Terminology
Clinical Scheduling
Database
Spreadsheet
Microsoft Office
MS Teams
Electronic Scheduling
Patient Care
Healthcare
Hospital
Confidentiality
Documentation
Referrals
Multidisciplinary Team
Office Operations
Clerical Support
Data Entry
Communication

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