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Added 14 mins ago
SM
29954-RFR-DTS-071 – Project Manager
S M Software Solutions Inc
Winnipeg, MB
- Full-time
We are seeking an experienced Project Manager with a minimum of 10 years of experience managing Information Technology projects, along with a valid PMP or PRINCE2 Practitioner…
Added 14 mins ago
SM
29954-RFR-DTS-071 – Project Manager
S M Software Solutions Inc
Winnipeg, MB
- Full-time
We are seeking an experienced Project Manager with a minimum of 10 years of experience managing Information Technology projects, along with a valid PMP or PRINCE2 Practitioner…
Added 59 mins ago
SC
shift supervisor - Store# 48602, 1375 Trim Road
Starbucks Coffee Company
Ottawa, ON
- Full-time
As a Starbucks Shift Supervisor, you will assist the store manager in executing store operations during scheduled shifts. As a team lead, you will deploy partners and delegate tasks to…
Added 1 hour ago
SG
Truck Driver – Class 1
Silliker Glass
Borden-Carleton, PE
- Full-time
Communicate effectively with shipping manager, customers, and other team members to coordinate delivery schedules and resolve any issues that may arise.
Added 1 hour ago
BT
Bilingual Service Desk Analyst
Buchanan Technologies
Charlottetown, PE
- Full-time
At Buchanan Technologies, our Service Desk Analysts are the first point of contact for customers across North America and around the world. We are looking for customer-focused professionals…
Added 1 hour ago
Meat - Meat Cutter
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Sherwood Park, AB
What began as a meat delivery business in Stellarton, Nova Scotia has grown to over 128,000 teammates at corporate-owned and franchised/affiliate store locations. Sobeys Capital…
Added 1 hour ago
QR
Warehouse - Team Leader
Quincaillerie Richelieu
Kitchener, ON
- Full-time
· Report any concerns to senior warehouse manager
Added 1 hour ago
QR
Warehouse Supervisor
Quincaillerie Richelieu
Barrie, ON
- Full-time
Working closely with the Operations Manager, Purchaser, Customer Service, and Sales teams, the Warehouse Supervisor drives continuous improvement, develops employees, supports…
Added 1 hour ago
Human Resources Strategic Business Advisor
University of Saskatchewan
Saskatoon, SK
collectively reports to the Manager, HR Advisory services. HR SBAs work closely
Added 1 hour ago
HT
IT Manager
Hammehr Talent Consultants
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Experience prioritizing IT initiatives, managing technical service delivery, and coordinating internal resources or external vendors while remaining directly involved in technical work
Added 2 hours ago
BV
Security and Emergency Services Manager
Bow Valley College
Calgary, AB
- Full-time
The Security and Emergency Services Manager is responsible for managing and providing leadership in the planning, directing, and reviewing of security services and operations at Bow Valley…
Added 2 hours ago
BV
Facilities Manager
Bow Valley College
Calgary, AB
- Full-time
Reporting to the Director, Campus Services, the Facilities Manager oversees building operations, repairs, and maintenance across college-owned facilities. This includes mechanical,…
Added 2 hours ago
Sign Language Interpreter
Bow Valley College
Calgary, AB
…needs and support effective communication across academic and service areas. Consult with members of the interpreting team, including contracted interpreters, Deaf and hearing interpreting…
Added 2 hours ago
TE
Property Maintenance Manager
TRIPLE EIGHT TRANSPORT INC.
Abbotsford, BC
- $85,000 to $95,000 CAD / year
Vendor & Contractor Management: Source, evaluate, negotiate, and manage external contractors, trades, suppliers, and service providers. Monitor service quality, timelines, costs, and…
Added 2 hours ago
FO
Finance Manager, Operations
Federation of Canadian Municipalities
Ottawa, ON · Hybrid - Ottawa
- Full-time
In addition, the Finance Manager, Operations leads the management and continuous improvement of accounting systems, internal controls, and financial processes. The role promotes best…
Added 2 hours ago
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Senior Manager, Client and Funding Services - Net Zero Acceleration
Federation of Canadian Municipalities
Ottawa, ON · Hybrid - Ottawa
- Full-time
Reporting to the Director, Client and Funding Services (CFS), the Senior Manager, CFS is responsible for functional and strategic leadership, planning activities and management of all…
Added 2 hours ago
RM
Health, Safety & Environmental Coordinator
Russel Metals
Winnipeg, MB
- Full-time
…processing. It carries on business in three segments: metals service centers, energy field stores and steel distributors. Its network of metals service centers carries an extensive line of…
Added 2 hours ago
CM
Executive Coordinator - Programs and Services
Canadian Mental Health Association
Guelph, ON
- Full-time
Program Operations and Service Delivery Support
Added 2 hours ago
CM
Campaign Manager
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Toronto, ON
- Full-time
The Campaign Manager is the operational backbone of a branded campaign at CMG Labs, owning it end-to-end from contract confirmation through post-campaign reporting. This role suits someone…
Added 2 hours ago
D
Culinary Operations Supervisor
Dexterra
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- Up to $70,000 CAD / year
- Full-time
· Monitor and improve consistency of food quality, recipe execution from Dexterra Kitchen, portion control, presentation, and service delivery across all sites.
Added 2 hours ago
LS
Route Driver
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Langley (District), BC · City of Langley, BC
- Full-time
This position reports to Manager, Transportation/Receiver Warehouseperson and delivers mail, supplies, furniture and equipment throughout the School District.
Added 3 hours ago
AC
Concessions Manager
Aramark Canada
Halifax, NS
- Full-time
WHO YOU ARE: As a Concessions Manager, you will oversee concessions operations on the concourse to support all events at the arena. You will report to the Concessions Director, while…
Added 3 hours ago
TS
Program Manager Temporary
The Salvation Army Canada and Bermuda Territory
Kelowna, BC · Rutland · Okanagan Central Community Church - Rutland
- Full-time
…needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks…
Added 3 hours ago
RS
Grounds Service Worker (On-Call)
Richmond School District No. 38
Richmond, BC
- Temporary
…and facilities. This position is under the supervision of the Manager, Maintenance Planning and Improvements but work is performed with instructions received from the Grounds Foreperson as…
Added 3 hours ago
S
In Store Bakery - Baker
Sobeys
Emerald Park, SK
- Full-time
Provide customers with friendly and professional service. Under the direction of the Bakery Manager, prepare baking products for customer purchases. Actively contribute to an environment of…

Closed listing

University Health Network

Administrative Assistant II - Medical, Arthritis Program Low Back

399 Bathurst Street, Toronto, ON, M5T 2S8, Canada

Full-time

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Job type: Full-time
Closing date: Oct 9, 2026
Working hours: 37.5 hours per week
Positions available: 1
Posting language: English
Posted: Sep 29, 2026

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Original job description

Archived listing. The details below describe a past opening.

Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Job Description

Union: Non-Union
Number of vacancies: 1
New or Replacement Position: New
Site: Toronto Western Hospital
Department: Schroder Arthritis Institute, Low Back Program
Reports to: Clinical Manager
Salary Range: $25.56 to $31.95
Hours: 37.5 hours per week
Shifts: Monday - Friday, 8.00am - 4.00pm
Status: Permanent Full-Time
Closing Date: October 9, 2026

Position Summary
The Schroeder Arthritis Institute is the largest multidisciplinary arthritis hub in Canada, integrating medical, surgical and basic science aspects of Hand, Orthopedics, Osteoporosis and Rheumatology with a goal of making a global impact in discovery, learning and patient care. The Orthopedic Program within the Schroeder Arthritis Institute is embarking on advancing integrated Arthritis care for the future to improve patient and essential care partner experience and outcomes throughout their care journey.

The primary focus of this role will be to provide administrative support to the Arthritis Program, Low Back Rapid Assessment Clinic and digital support to clinical and non-clinical users of the CMS. This will involve working collaboratively with the team to support the delivery of patient care, the development and delivery of educational materials, webinars, online and onsite training, and be a primary point of contact for the provincial users of the CMS, regional hubs, and other key stakeholders.

Duties

Support new and existing user queries and customer support (>5000 PCPs,150 spine rehab providers and non-clinical support staff)
Triage, manage, resolve and investigate ,emails that are delivered to the program inbox
Address CMS customer access and performance issues
Provide insight into user support requests and participate in weekly meetings with the vendor
Register new users into CMS system in compliance with privacy and security standards
Co-ordinate new user training sessions (group and individual)
Provide one ,on one user support through video or phone conferencing
Maintain updated user demographics in the CMS
Manage FAQs and material for CMS daily operations
Manage PCP inquires, online training, onboarding to CMS and referral privileges
Co-ordinate provincial webinars with key stakeholders at both an administrative level (regional hub directors and managers) and a clinical level {APPs and PLs)
Support the creation of resources and education material to support the delivery of clinical care for LBRACs:
- ie. videos for CMS, patient and provider videos for virtual care, virtual care toolkit, PL recorded clinical cases, PL and APP radiology course
Manage shared drive with all relevant documentation for the Operations Team
Maintain updated contact lists for administrators, PLs, APPs and CIO users
Manage phone inquiries
Collect wait-time data for specialist intervention (interventional anesthesiology, spine surgery)
Run reports for quality management and quarterly reporting
Co-ordinate calendar and scheduling of team meetings
Participate collaboratively and regularly with the team
Provide support to the LBRAC Clinical and Administrative Program Lead

Qualifications

Minimum one (1) year practical and related experience
Ability to effectively operate computer software and very comfortable with digital technology
Strong analytical and problem solving skills with the ability to systematically analyze situations/issues, identify options, draw logical conclusions and determine/recommend practical courses of action
Demonstrates ability to work with both internal and external stakeholders
Experience with data management and supporting/utilizing data management systems
Be able to maintain attention to detail
Strong interpersonal, verbal and written communication skills
Strong organizational and time management skills
Self-motivated and results driven team player who can work independently
Able to work with minimal supervision on simple and complex tasks
Able to work with multidisciplinary teams in a positive and productive manner
Able to effectively deal with high priority unscheduled tasks and problems
Demonstrates understanding of the healthcare environment and UHN

Additional Information

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

Competitive offer packages
Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
Close access to Transit and UHN shuttle service
A flexible work environment
Opportunities for development and promotions within a large organization
Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly. At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

Department: Arthritis Program

Compensation: CAD 25.56 - CAD 31.95 - hourly

About employer

More about this job

Responsibilities

Provide administrative and digital support to the Arthritis Program and Low Back Rapid Assessment Clinic. Manage user queries, coordinate training sessions, and maintain data integrity within the CMS system.

Requirements

Requires a minimum of one year of practical and related experience. Candidates must possess strong analytical, organizational, and communication skills with proficiency in computer software and digital technology.

Skills

Administrative support
Data management
Customer support
Computer software proficiency
Analytical skills
Problem solving
Communication skills
Time management
Organizational skills
Stakeholder management
Training coordination
Digital technology proficiency
Attention to detail
Teamwork
Reporting

Benefits

Healthcare of Ontario Pension Plan
Flexible work environment
Corporate discounts
Travel discounts
Restaurant discounts
Parking discounts
Phone plan discounts
Auto insurance discounts
On-site gyms

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Arthritis Program
Low Back Rapid Assessment Clinic
CMS
Data Management
Customer Support
Healthcare
Patient Care
Webinars
Onboarding
Quality Management
Reporting
Scheduling
Virtual Care
Radiology
Stakeholder Engagement
Privacy and Security Standards
Clinical Support
Documentation
Multidisciplinary Team

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