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Added 54 mins ago
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Research Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
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Added 54 mins ago
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Research Assistant
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- Full-time
…cell biology experiments, cell culture, sample processing, and data analysis. They will also contribute to documentation of results and support of laboratory members. Experience or interest…
Added 54 mins ago
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GOAPRDJP000001039 – Administrative Assistant – Intermediate
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GOAPRDJP000001040 – Administrative Assistant – Intermediate
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GOAPRDJP000001040 – Administrative Assistant – Intermediate
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- Internship
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Added 3 hours ago
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Added 7 hours ago
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Added 8 hours ago
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Assistant Professor (Grant Tenure-Track)
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Vancouver, BC · VCH | Vancouver General Hospital - Gordon and Leslie Diamond Health Care Centre (VGHHCC)
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Added 8 hours ago
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Assistant Professor (Grant Tenure-Track)
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Vancouver, BC · VCH | Vancouver General Hospital - Gordon and Leslie Diamond Health Care Centre (VGHHCC)
- Full-time
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Added 8 hours ago
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Expression of Interest: Casual School Administrative Assistant
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…interested in joining our team as a Casual School Administrative Assistant. This is an on-call, casual position ideal for individuals seeking flexible work opportunities within a school…

University Health Network

Administrative Assistant III

610 University Avenue, Toronto, ON, M5G 2M9, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Oct 9, 2026
Working hours: 37.5 hours per week
Positions available: 1
Posting language: English
Posted: Oct 2, 2026

Original job description

Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Job Description

Union: Non-Union
Number of vacancies: 1
New or Replacement Position: Replacement
Site: Princess Margaret Cancer Centre - 610 University Ave. Toronto, ON M5G 2M9
Department: PMH Administration
Reports to: Clinical Director
Salary Range: $28.42 - $35.52 per hour
Hours: 37.5 hours per week
Shifts: Days - Mon - Fri, Office Hours
Status: Permanent Full-Time
Closing Date: October 9, 2026

Position Summary

Working under the direction of the Clinical Director, the successful candidate will provide services involving (but not limited to) the following:

The ADMINISTRATIVE ASSISTANT III exercises considerable judgment and independence to provide complex secretarial and administrative support services to senior professional personnel, including:

Duties

Coordinates and maintains written and/or electronic calendar/schedule of assigned personnel
Utilizes advanced functions to provide word processing/typing services to facilitate the production of complex documents/materials
Coordinates, organizes or plans meetings/events
Provides direct and/or functional supervision for assigned personnel
Monitors and analyzes departmental budgets,
Ensures efficient operation of the office, including:
Develops, organizes and maintains electronic and paper information filing/retrieval methods, systems, or formats, including:
Performs clerical support functions, including:
Performs cross-functional and other duties consistent with the job classification, as assigned and/or requested.
Works in compliance of the Occupational Health & Safety Act and its regulations, reporting hazards, deficiencies and contravention’s of the Act, in a timely manner

Qualifications

Completion of Grade XII or recognized equivalent required.
Completion of a recognized medical or business post secondary secretarial arts program at the diploma level required.
Four (4) years related secretarial support experience required.
Previous on-the-job computer/word-processing, database and spreadsheet software experience required; experience in a Microsoft Office environment preferred.
Previous supervisory experience preferred.
Experience working in a health care environment an asset.
Excellent organizational and time management skills required.
Very good interpersonal and customer service skills required.
Very good verbal and written communications skills required.
Comprehensive knowledge of health care, organizational/office practices, procedures and standards required.
Ability to produce high quality work in accordance with Hospital standards required.
Ability to maintain confidentiality required.
Ability to work well under pressure and use good judgment in assessing difficult situations required.
Knowledge of medical terminology an asset.

Additional Information

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

Competitive offer packages
Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
Close access to Transit and UHN shuttle service
A flexible work environment
Opportunities for development and promotions within a large organization
Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly. At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

Department: PMH Administration

Compensation: CAD 28.42 - CAD 35.52 - hourly

Apply About employer

More about this job

Responsibilities

The Administrative Assistant III provides complex secretarial and administrative support to senior professional personnel, including calendar management and event coordination. The role also involves monitoring departmental budgets and ensuring efficient office operations through effective information management.

Requirements

Candidates must have a diploma in a medical or business secretarial program and at least four years of related experience. Proficiency in Microsoft Office and strong organizational, communication, and interpersonal skills are required.

Skills

Administrative support
Calendar management
Word processing
Event coordination
Budget analysis
Supervision
Information filing
Clerical support
Time management
Organizational skills
Interpersonal skills
Customer service
Verbal communication
Written communication
Medical terminology
Microsoft Office

Benefits

Healthcare of Ontario Pension Plan
Flexible work environment
Travel discounts
Restaurant discounts
Parking discounts
Phone plan discounts
Auto insurance discounts
On-site gyms

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Secretarial Support
Healthcare Administration
Budgeting
Microsoft Office
Calendar Management
Event Planning
Medical Terminology
Supervision
Data Management
Hospital Operations
Occupational Health & Safety
Clerical Support
Time Management
Customer Service
Professional Communication
Record Keeping
Database Management
Spreadsheet Software
Office Management

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