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Added 1 day ago
MD
Corporate Tax Auditor - Revenue Tax Specialist or Revenue Tax Specialist Intermediate or Revenue Tax Specialist Senior
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…by providing benefits, support resources, and training and development…
Added 2 days ago
KK
Fund Development Coordinator
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AB · Edmonton, AB
- Full-time
Reporting to the Senior Associate, Philanthropy & Partnerships, the Fund Development Coordinator will support donor relations, corporate partnerships, fundraising campaigns, events,…
Added 2 days ago
Project Supervisor (Homelessness Reduction) - 16 Month
County of Wellington
ON · Guelph, ON
The County offers a generous compensation, benefits and pension package. We also offer ongoing career and development opportunities to our employees, with a commitment to health and…
Added 2 days ago
YE
Finance Coordinator
Youth Empowerment & Support Services
Edmonton, AB
- Full-time
Reporting to the Chief Financial Officer, the Finance Coordinator is responsible for coordinating YESS' day-to-day financial operations, ensuring accurate and timely accounting, financial…
Added 2 days ago
GT
Access Governance Coordinator
Global Technical Talent, an Inc. 5000 Company
Toronto, ON
- $40 to $45 CAD / hour
- Contract
…operations. The institution is recognized for its structured career development framework, competitive compensation, inclusive culture supported by employee-led resource groups, and hybrid…
Added 2 days ago
SV
Personal Support Worker - Long Term Care
Schlegel Villages
Windsor, ON
- Full-time
Significant opportunities for Growth and Development
Added 2 days ago
MK
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Toronto, ON
- Full-time
Minimum of 3 years of experience working in Fund Development with knowledge of CRMs such as Raisers Edge and Donor Perfect
Added 3 days ago
FA
Studio Coordinator
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Vancouver, BC
- Full-time
We are seeking a motivated, energetic, and detail-oriented Studio Coordinator to join our team. Sitting at the heart of our practice, this multi-faceted role is a unique hybrid combining…
Added 3 days ago
FC
Coordonnateur en gestion documentaire de projets/Project Document Management Coordinator
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Montreal, QC
- Full-time
…modernization and industrial transformation projects. Team development and employee well-being are central to its…
Added 3 days ago
OT
Analyst, Business Planning, Corporate Affairs
Ontario Teachers' Pension Plan
Toronto, ON
- Full-time
The role will work closely with the Billing Coordinator / legal invoice operations function, Corporate Affairs lawyers and business partners, Finance, Technology, P&C, external counsel, and…
Added 3 days ago
SV
Assistant Director of Wellness
Schlegel Villages
Waterloo, ON
- Full-time
Significant opportunities for Growth and Development: Our Leaders come from within;
Added 3 days ago
UO
Administration Coordinator
University of Alberta
Edmonton, AB
- Part-time
The Parkland Institute is hiring for an Administrative Coordinator. Reporting to the Executive Director of Parkland Institute, the Administrative Coordinator provides all day-to-day…
Added 3 days ago
Hub Coordinator
HelloFresh
Toronto, ON
Growth & Development - We support your career progression, provide development opportunities, and invest in your continued learning through our organization wide L&D fund.
Added 3 days ago
C
Senior Corporate Development Coordinator
Co-operators
Guelph, ON
- Full-time
The Senior Corporate Development Coordinator is responsible for providing coordination and executive support to the Corporate Development Group, including both Traditional and Corporate…
Added 3 days ago
UO
Senior Coordinator, Development
University of Ottawa
Ottawa, ON · Desmarais Hall
- Full-time
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Added 4 days ago
MD
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Saint-Paul, NB · St.-Paul, NB
- Full-time
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Added 4 days ago
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Family Medicine - Clare - Clare Health Centre
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…Digby Diabetes Centre, an outpatient nutritionist, a wellness coordinator, a cardiovascular clinic and a hearing…
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VP
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The Supply Chain & Procurement Coordinator coordinates inventory, warehouse, logistics, e-commerce, quality control, and procurement operations to support accurate inventory management,…
Added 5 days ago
FO
Coordinator, Managing Director’s Office
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At the Green Municipal Fund (GMF), we create change where it matters most - in Canada’s municipalities.
Added 5 days ago
MD
Agency Chief Financial Officer
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Added 5 days ago
CI
Office Manager
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…Community Inclusions Ltd. This position will assist the HR Coordinator and Administrative Clerk in payroll management and implementation of office management…
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AU
Governance Coordinator - Board
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Revenue Collections Officer 2
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
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Added 6 days ago
FI
Technology Evaluation and Portfolio Analyst
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AB · Alberta, Canada
- Full-time
The Fuel Innovation Fund is seeking a Technology Evaluation and Portfolio Analyst to join a cross-functional team delivering clean-fuel funding programs across Canada. Reporting to the Fuel…
Added 6 days ago
SV
Scheduling Coordinator - Long Term Care - Permanent Part Time
Schlegel Villages
Burlington, ON
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The Village of Tansley Woods has an exciting opportunity for a Scheduling Coordinator to join their team.

University Health Network

Administrative Assistant III

101 College Street, Toronto, ON, M2N 0L9, Canada

Contract

This date has passed. Check with the employer before applying.

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Job details

Job type: Contract
Listed closing date: Oct 19, 2026
Positions available: 1
Posting language: English
Posted: Oct 5, 2026

Original job description

Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Job Description

Union: Non Union
Number of vacancies: 1
Replacement or New: Replacement
Site: Toronto General
Department: Princess Margaret (PM) Commercialization team
Reports to: Finance & Operations Manager
Wage Range: $28.42 - $35.52 per hour
Hours: 37.5 hr per week
Shifts: Days
Status: Temporary Full Time (Approximately 18 months)
Closing Date: October 19, 2026

Position Summary

The Administrative Assistant III provides comprehensive administrative and operational support to the Princess Margaret (PM) Commercialization team, with a primary focus on supporting team leadership and ensuring the efficient coordination of day-to-day activities. The incumbent is responsible for managing calendars and meetings, maintaining records within the database, supporting agreement administration, monitoring shared communications, and contributing to special projects and portfolio initiatives. The role requires strong organizational skills, excellent customer service, attention to detail, and the ability to manage multiple priorities in a fast-paced, collaborative environment.

Duties

Coordinate and manage calendars, meetings, and scheduling activities for the Princess Margaret Commercialization team, with primary responsibility for supporting team leadership and ensuring effective coordination of internal and external meetings.
Process, track, and maintain agreement records through Adobe Sign and the Wellspring database, ensuring documentation is complete, accurate, and appropriately filed.
Create, maintain, and update Wellspring records for Licensing Professionals, including supporting the preparation of Confidential Disclosure Agreement (CDA) summary pages and uploading associated documentation.
Provide administrative support for Innovation Accelerator (IA) Fund activities, including scheduling and coordinating meetings, maintaining records, supporting data entry requirements, and assisting with Wellspring updates.
Monitor and manage the UHN Commercialization shared inbox, ensuring inquiries are addressed promptly, appropriately routed, and followed through to resolution.
Serve as the first point of contact for visitors and guests, providing professional front-desk reception services and responding to inquiries in a courteous and customer-focused manner.
Respond to and redirect requests and inquiries to the appropriate Licensing Professionals and team members, ensuring timely and accurate communication.
Support the day-to-day operations of the office by maintaining organized administrative processes, coordinating logistics, and contributing to an efficient and professional work environment.
Assist with departmental projects, initiatives, and operational activities, ensuring assigned tasks and deliverables are completed accurately and within established timelines.
Provide administrative coverage and support for the Administrative Coordinator during absences, vacations, and periods of increased workload.
Assist with expense reimbursement processes and related administrative activities for Princess Margaret team leadership.
Contribute to continuous improvement initiatives by identifying opportunities to enhance administrative processes, record-keeping practices, and team operations.

Qualifications

College diploma or university degree in Business Administration, Office Administration, Healthcare Administration, or a related discipline, or an equivalent combination of education and experience.
Minimum four (4) years of progressively responsible administrative experience, preferably in a healthcare, research, academic, professional services, or technology transfer environment.
Demonstrated experience managing complex calendars, coordinating meetings, and providing administrative support to managers and senior leaders.
Experience working with electronic document management systems, databases, and workflow tools. Experience with Wellspring, Adobe Sign, or similar systems is considered an asset.
Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines with a high degree of accuracy.
Excellent attention to detail and commitment to maintaining accurate records and documentation.
Strong interpersonal, verbal, and written communication skills, with a demonstrated ability to interact effectively with a diverse range of internal and external stakeholders.
Proven customer service orientation and ability to exercise professionalism, tact, discretion, and confidentiality.
Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
Ability to work independently while contributing effectively within a collaborative team environment.
Demonstrated problem-solving skills, initiative, and ability to adapt to evolving priorities and operational needs.

Additional Information

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

Competitive offer packages
Close access to Transit and UHN shuttle service
A flexible work environment
Opportunities for development and promotions within a large organization
Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly. At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

Department: Research

Compensation: CAD 28.42 - CAD 35.52 - hourly

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More about this job

Responsibilities

The Administrative Assistant III provides comprehensive administrative and operational support to the Princess Margaret Commercialization team, including calendar management and database maintenance. The role also serves as a primary point of contact for visitors and manages shared communications to ensure efficient office operations.

Requirements

Candidates must possess a college diploma or university degree in a relevant field and at least four years of progressively responsible administrative experience. Proficiency in Microsoft Office and experience with electronic document management systems are required for this position.

Skills

Administrative support
Calendar management
Meeting coordination
Database management
Customer service
Record keeping
Communication skills
Time management
Attention to detail
Microsoft Office
Adobe Sign
Wellspring
Problem solving
Professionalism
Confidentiality

Benefits

Competitive offer packages
Transit access
UHN shuttle service
Flexible work environment
Professional development opportunities
Corporate discounts
On-site gyms

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Commercialization
Healthcare
Research
Wellspring
Adobe Sign
Database
Document management
Scheduling
Reception
Innovation Accelerator
Licensing
Confidential Disclosure Agreement
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Operations
Logistics
Expense reimbursement
Data entry
Stakeholder management
Office administration
Business administration

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