Jobs in Canada

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SENIOR ADVISOR, BUSINESS STRATEGY AND OPERATIONS
BDC
Montreal, QC
- Full-time
BDC is the only bank dedicated exclusively to Canadian entrepreneurs. In this role, your work will contribute to the development and implementation of business strategies aligned with the…
Added 2 mins ago
TM
Senior Manager, Skills Development Programs
Toronto Metropolitan University
Toronto, ON
- Temporary
We’re looking for an innovative and strategic Senior Manager, Skills Development Programs, to join and drive the development, management, and implementation of cybersecurity training…
Added 2 mins ago
AC
External Financial Reporting Manager
Aston Carter
Toronto, ON
- $55 to $70 CAD / hour
- Full-time
Manage the monthly, quarterly, and year-end financial statement close process through development and update of monthly calendars.
Added 2 mins ago
ME
Fleet Administrator
McDougall Energy Inc.
Sault Ste. Marie, ON
- Full-time
…department in the position of Fleet Administrator. Located at our Corporate Sault Ste. Marie…
Added 2 mins ago
O
Costing and Inventory Director
Olymel
Boucherville, QC
- Temporary
At Olymel, we believe in innovation, quality, and sustainable growth. We are looking for an Costing and Inventory Director to join our dynamic team. If you are motivated by the challenge of…
Added 2 mins ago
Executive Director, Provincial Archivist
Government of Alberta
AB
Reporting to the Assistant Deputy Minister of the Heritage Division, as the Executive Director Provincial Archivist of Alberta, you will provide vision, leadership and direction to the…
Added 2 mins ago
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Deputy Quality Manager
GFT
Toronto, ON
- Full-time
Must possess a driver’s license to fulfill the essential functions of the position
Added 2 mins ago
JI
TI / IT - Directeur(trice), Applications d’entreprise / Director of Enterprise Applications
JAM Industries
Baie-D'Urfé, QC
- Full-time
Added 2 mins ago
MR
Manager, Conference, Event & Theatre Services
Mount Royal University
Calgary, AB
- Part-time
Reporting directly to the Director, Events, Theatre, and Hospitality Services, the Manager operates with a high degree of independence, strategic discretion, and administrative authority.…
Added 31 mins ago
VB
Financial Planning and Analysis Manager
Vaco by Highspring
Markham, ON
- $90,000 to $100,000 CAD / year
- Full-time
Manage the client's month-end close process, with support from the Corporate Reporting team, including preparing journal entries, completing account reconciliations, and performing variance…
Added 32 mins ago
TI / IT - Directeur(trice), Applications d’entreprise / Director of Enterprise Applications
Jam
QC · Baie D'urfe, QC
Added 32 mins ago
Director, Commercial Insurance
Talent Acquisition Team at Westland Insurance. Text reply only.
Edmonton, AB
Level 3 General Insurance License required
Added 47 mins ago
Senior Director - Identity and Access Management Operations
Scotiabank
Toronto, ON
The Senior Director of Identity and Access Management Operations leads a global team responsible for delivering the Bank’s internal identity management operations securely, reliably and…
Added 47 mins ago
Director - Regulatory Reporting & Control Infrastructure (GWO)
Scotiabank
Toronto, ON
The Director, Regulatory Reporting & Control Infrastructure provides strategic leadership for the continued development and enhancement of regulatory trade and transaction reporting…
Added 1 hour ago
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Sourcing Manager
Nefab
Peterborough, ON
- Full-time
This position is located in Mississauga, Ontario, and you will report to the Regional Managing Director.
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Safety & Data Coordinator Featured
Northumberland Ferries Limited
Charlottetown, PE
- Full-time
…stakeholders across the organization, you will contribute to the development of modern, data-driven solutions that strengthen decision-making, improve workflows, and advance our commitment…
Added 1 hour ago
LH
Massage Therapist
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Saskatoon, SK
- Full-time
Stay current with best practices through continuous learning and professional development.
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LH
Massage Therapist
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Saskatoon, SK
- Internship
Stay current with best practices through continuous learning and professional development.
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LH
Physiotherapist
Lifemark Health Group
Saskatoon, SK
- Full-time
…physiotherapy career through ongoing mentorship, professional development, and opportunities to specialize or advance into leadership roles. With a supportive multidisciplinary team,…
Added 1 hour ago
Associate Solution Architect
Purolator
ON · Mississauga, ON
Translate requirements into solution designs, architecture diagrams, and documentation that guide development and implementation.
Added 1 hour ago
KS
Director, Business Development & Corporate Partnerships
Keynote Search
Ottawa, ON
- $120,000 to $150,000 CAD / year
- Full-time
Reporting directly to the CEO, the Director, Business Development & Corporate Partnerships will lead OBOT’s revenue generation efforts, with a focus on corporate partnerships, membership…
Added 1 hour ago
NF
Safety & Data Coordinator Featured
Northumberland Ferries Limited
Halifax, NS
- Full-time
…stakeholders across the organization, you will contribute to the development of modern, data-driven solutions that strengthen decision-making, improve workflows, and advance our commitment…
Added 1 hour ago
IF
Associate Director, Creation and Design
iA Financial Group
Quebec, QC
- Full-time
Are you driven by creativity, innovation, and transforming the way things are done? As Associate Director, Creation and Design, you will lead the graphic design, infographic, and visual…
Added 1 hour ago
NH
Workforce & Small Business Coordinator
Neba Hut'en Development Corporation
Fraser Lake, BC
- Full-time
Reports To: Director of Corporate Development
Added 1 hour ago
AC
Finance Manager, Academic (2 positions available)
Algonquin College of Applied Arts and Technology
Ottawa, ON
- $100,363 to $125,454 CAD / year
- Full-time
Reporting to the Associate Director, Academic Finance Operations, the Finance Manager provides cross departmental leadership in financial strategy, budget development, quarterly budget…

University Health Network

Administrative Assistant III

399 Bathurst Street, Toronto, ON, M5T 2S8, Canada

Full-time

This date has passed. Check with the employer before applying.

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Job details

Job type: Full-time
Listed closing date: Oct 28, 2026
Working hours: 37.5 hours per week
Posting language: English
Posted: Oct 20, 2026

Original job description

Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Job Description

Union: Non-Union
New or Replacement Position: Replacement
Site: Toronto Western Hospital
Department: Toronto Western Administration
Reports to: Clinical Director
Hours: 37.5 hours per week
Salary: $56,667 - $70,824
Shifts: Days
Status: Permanent Full-Time
Closing Date: October 28, 2026

Position Summary
Administrative Assistant III will provide high-level administrative and secretarial support to the Clinical Director overseeing Emergency Department (ED), General Internal Medicine (GIM), Infectious Diseases (ID), Medical Day Unit (MDU), Gastroenterology (GI), Dermatology (DERM), and Family and Community Medicine. This role requires sound judgment and a high degree of independence in carrying out the following responsibilities:

Duties

Managing and coordinating complex calendars and schedules (both electronic and written) for assigned personnel
Utilizing advanced word processing tools to prepare and format complex documents and materials
Organizing, coordinating, and planning meetings and events
Providing direct and/or functional supervision to designated staff
Monitoring, analyzing, and reporting on departmental budgets
Ensuring the smooth and efficient operation of the office
Developing and maintaining organized systems for electronic and paper filing and information retrieval
Performing a variety of clerical and administrative support tasks
Carrying out other responsibilities aligned with the job classification, as assigned

Qualifications

Completion of Grade XII or recognized equivalent
Completion of a recognized medical office or business administration program at the diploma level
Four (4) years related administrative experience
Previous on-the-job computer/word-processing, database and spreadsheet software experience; solid experience in a Microsoft Office environment
Experience working in a health care environment, an asset
Excellent organizational and time management skills
Excellent interpersonal and customer service skills
Strong verbal and written communications skills
Comprehensive knowledge of health care, organizational/office practices, procedures and standards
Ability to produce high quality work in accordance with Hospital standards
Ability to maintain confidentiality
Ability to work well under pressure and use good judgment in assessing difficult situations
Knowledge of medical terminology, an asset
Preparing reports and presentation
Ensuring invoice payment and office account management

Additional Information

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

Competitive offer packages
Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
Close access to Transit and UHN shuttle service
A flexible work environment
Opportunities for development and promotions within a large organization
Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly. At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

Department: TWH Administration

Compensation: CAD 56667 - CAD 70824 - hourly

Apply on jobs.smartrecruiters.com About employer

More about this job

Responsibilities

The Administrative Assistant III provides high-level secretarial support to the Clinical Director by managing complex calendars, coordinating meetings, and overseeing office operations. They are also responsible for monitoring departmental budgets and ensuring efficient information retrieval systems.

Requirements

Candidates must have a high school diploma or equivalent, along with a recognized medical office or business administration diploma. A minimum of four years of related administrative experience and proficiency in Microsoft Office are required.

Skills

Administrative support
Calendar management
Word processing
Budget monitoring
Office operations
Record keeping
Time management
Interpersonal skills
Customer service
Verbal communication
Written communication
Medical terminology
Data entry
Spreadsheet software
Confidentiality
Problem solving

Benefits

Healthcare of Ontario Pension Plan
Flexible work environment
Corporate discounts
Travel discounts
Restaurant discounts
Parking discounts
Phone plan discounts
Auto insurance discounts
On-site gyms

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Clinical Director
Healthcare
Hospital Administration
Microsoft Office
Budgeting
Medical Terminology
Scheduling
Document Preparation
Office Management
Data Management
Patient Care
Emergency Department
General Internal Medicine
Infectious Diseases
Gastroenterology
Dermatology
Family Medicine
HOOPP
Toronto Western Hospital

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Work requirements

Jobs in Canada