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Added 1 day ago
G
Every Child Outdoors (ECO) Program Facilitator
GoodWork.ca
Whitewater, MB
- Full-time
…education. Modelled after an academic institute or research lab, the culture we strive for is a casual work environment that is positive, supportive, collegial and often…
Added 1 day ago
UO
Scientific Assistant
University of Victoria
Victoria, BC
- Full-time
…and by coordinating with other technical staff, such as the Manager of Laboratories (ML), Senior Scientific Assistants (SSAs), and Scientific Assistants (SAs), as needed for the day-to-day…
Added 1 day ago
QL
Technician I
QAI Laboratories
Burnaby, BC
- Full-time
General lab duties including clean up, organizing, material procurement as required.
Added 1 day ago
QL
Technician I
QAI Laboratories
Burnaby, BC
- Full-time
…friendly work environment for QAI clients and fellow staff.General lab duties including clean up, organizing, material procurement as required.Lab equipment maintenance and construction of…
Added 1 day ago
TU
Bachelor of Sustainability and EESC Graduate Programs Assistant
The University of British Columbia
Kelowna, BC
- $4,981 to $5,713 CAD / month
- Full-time
UBCO | Teaching Lab Support | Department of Earth and Environmental Sciences | Irving K. Barber Faculty of Science
Added 1 day ago
Project Coordinator
Shawnigan Lake School
Shawnigan Lake, BC
…boarding houses, outstanding sports facilities, a theatre, film lab, an observatory, salmon hatchery, rowing crew house on the lake, dance studio, state of the art learning commons and…
Added 1 day ago
UO
Bachelor of Sustainability and EESC Graduate Programs Assistant
University of British Columbia
Kelowna, BC · UBCO | Charles E. Fipke Centre for Innovative Research (FIP)
- $4,981 to $5,713 CAD / month
- Full-time
UBCO | Teaching Lab Support | Department of Earth and Environmental Sciences | Irving K. Barber Faculty of Science
Added 2 days ago
Registered Veterinary Technologist - Wildlife
The British Columbia Society for the Prevention of Cruelty to Animals (BC SPCA)
Victoria, BC
Reporting to the Manager, Wild ARC, the Registered Veterinary Technologist – Wildlife (RVT-W) is responsible for direct care, health assessments, rehabilitation, and triage/stabilization of…
Added 2 days ago
Lead Engineer, Test Development
Celestica International LP
Newmarket, ON
…standard processes, procedures and methods are referred to manager or expert resource. May demonstrate work methods to new employees. Builds internal and external relationships, with…
Added 2 days ago
PH
Lab Manager, Ref ID, Sus, Resp, Legionella
Public Health Ontario
Toronto, ON
- Full-time
Lab Manager, Ref ID, Sus, Resp, LegionellaLocation: PHO Corporate Office & Toronto Laboratory, 661 University Avenue, Toronto, ONDepartment: Enteric, Environmental, Molecular Surveillance &…
Added 2 days ago
WO
Supervisor/Charge (Point of Care Testing & Specimen Management) - Corporate Lab Admin-- Multiple Sites
William Osler Health System
Brampton, ON
- Full-time
Provides update on POCT activity to the Clinical Managers at each area and Specimen Management activity to the Lab Operations Manager.
Added 2 days ago
WO
Supervisor/Charge (Point of Care Testing & Specimen Management) - Corporate Lab Admin-- Multiple Sites
William Osler Health System
Brampton, ON
- Full-time
Provides update on POCT activity to the Clinical Managers at each area and Specimen Management activity to the Lab Operations Manager.
Added 2 days ago
WO
Supervisor/Charge (Point of Care Testing & Specimen Management) - Corporate Lab Admin-- Multiple Sites
William Osler Health System
Brampton, ON
- Full-time
Provides update on POCT activity to the Clinical Managers at each area and Specimen Management activity to the Lab Operations Manager.
Added 2 days ago
TA
Planning Manager (Demand, Supply & Production)
Temp Aid
Mississauga, ON
- Full-time
…distinguished as the only ISTA Standard 20 Certified Testing lab in Canada, underscoring our commitment to quality and excellence. Join us and become a part of our exciting growth…
Added 2 days ago
T
Planning Manager (Demand, Supply & Production)
TempAid
Mississauga, ON
- Full-time
…distinguished as the only ISTA Standard 20 Certified Testing lab in Canada, underscoring our commitment to quality and excellence. Join us and become a part of our exciting growth…
Added 2 days ago
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Vice President Operations
Nualtis
Montreal, QC
- Full-time
…state-of-the-art manufacturing facility offers full service by providing lab-scale through to pilot- and commercial-scale…
Added 3 days ago
LD
TECH Retail Merchandising Manager
London Drugs Limited
Prince George, BC
- $21.36 to $23.98 CAD / hour
- Other
The TECH Retail Merchandising Manager is responsible for developing sales through the presentation and merchandising of the TECH area. As a merchant leader, they must have a good…
Added 3 days ago
SH
Laboratory Assistant, Shared Hospital Laboratory
Scarborough Health Network
Toronto, ON · Scarborough, ON
- Part-time
Reporting to the Operations Manager of Microbiology Department in Shared Hospital Laboratory, you will be responsible for performing duties in the specimen receiving area. This will include…
Added 3 days ago
WW
Electronic Hardware Developer II
Watts Water Technologies
Vernon, BC · Tekmar Control Systems
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…electronic hardware development projects with support from senior engineers. The individual will participate in new product development and product maintenance by completing tasks such as…
Added 3 days ago
UO
Scientific Assistant
University of Victoria
Victoria, BC
- Full-time
…and by coordinating with other technical staff, such as the Manager of Laboratories (ML), Senior Scientific Assistants (SSAs), and Scientific Assistants (SAs), as needed for the day-to-day…
Added 3 days ago
C
Technical Product Manager
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Mississauga, ON
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…people we love. Computational Science and Informatics Pathology Lab Chapter is a fast-paced, highly interdisciplinary, and technical team of people with the adventurous goal of redefining…
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Business Continuity & Operational Resilience Lead (Hybrid, Toronto, ON or Burnaby, BC)
LifeLabs
Burnaby, BC · Toronto, ON
- $112,565 to $143,520 CAD / year
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Added 3 days ago
N
Real Estate Program Manager
Nokia
Ottawa, ON · Kanata, ON
- Full-time
The Real Estate Program Manager will lead program-level coordination of Nokia’s lab consolidation and relocation initiatives. The role will bring together Business, R&D IT, Real Estate,…
Added 3 days ago
E
Laboratory Assistant - Eurofins ExperNorth, Inc.
Eurofins
Vaughan, ON
- Up to $43,000 CAD / year
- Full-time
Entering/recording data in LIMS and other records to be verified and validated by senior lab staff.
Added 3 days ago
E
Laboratory Assistant - Eurofins ExperNorth, Inc.
Eurofins
Vaughan, ON
- $43,000 CAD / year
- Full-time
Entering/recording data in LIMS and other records to be verified and validated by senior lab staff.

University Health Network

Administrative Assistant III

200 Elizabeth Street, Toronto, ON, M5G 1J5, Canada

Full-time

This date has passed. Check with the employer before applying.

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Job details

Job type: Full-time
Listed closing date: Nov 3, 2026
Experience: 3–5 years of relevant administrative experience in a fast-paced environment
Working hours: 37.5 hours per week
Positions available: 1
Posting language: English
Posted: Nov 2, 2026

Original job description

Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Job Description

Union: Non-Union
Number of Vacancies: 1
New or Replacement Position: Replacement
Site: Toronto General Hospital
Department: Transfusion Medicine, Laboratory Medicine Program (LMP)
Reports to: Senior Manager, Transfusion Medicine
Wage Range: $29.06 - $36.32 per hour
Hours: 37.5 hours per week
Shifts: Weekdays, Monday - Friday
Status: Permanent Full Time Closing Date: November 3, 2026

Position Summary
Join UHN's Laboratory Medicine Program, Canada's largest hospital diagnostic lab and a global leader in academic labs. With over 30 million tests per year and 1,300 outpatients served daily, we are at the forefront of pathology and clinical testing. Embrace innovation and contribute to ground-breaking research, education, and exemplary service. Join our dynamic team of 700 dedicated staff and play a pivotal role in shaping the future of laboratory medicine.

As a valued member of TeamLMP, you will play a key role exercising judgment and independence in the performance of administrative activities. The Administrative Assistant III provides comprehensive administrative support to the Transfusion Medicine senior manager as well as the Transfusion Medicine physicians. This role interacts closely with laboratory supervisors and personnel across LMP. The position is essential in ensuring smooth operations by managing schedules, coordinating meetings, processing payroll, and handling communications efficiently and confidentially.

Duties

Manage calendars, arrange travel, and process expense reports
Prepare documents, coordinate meetings, and maintain electronic filing systems
Handle all aspects of payroll submission
Address payroll inquiries and provide training as necessary
Plan and organize departmental meetings, including minute-taking for teams
Support departmental events such as staff retirements and luncheons
Collate and process monthly expense and credit card statements, ensuring proper documentation and approvals
Assist with the onboarding process by coordinating paperwork and initial setup
Coordinate Transfusion Medicine clinical rotations for residents and fellows
Oversee office supplies procurement and departmental organization

Qualifications

Completion of Grade XII (12) or recognized equivalent
Office Administration Certificate or equivalent, preferred
Familiarity with medical terminology is beneficial
3–5 years of relevant administrative experience in a fast-paced environment
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Access, MS Teams)
Strong organizational skills with the ability to maintain confidentiality
Expertise in payroll systems and familiarity with electronic billing platforms
Experience working in a healthcare environment, an asset
Exceptional verbal and written communication abilities
High attention to detail and the ability to work independently
Excellent time management and multitasking capabilities

Additional Information

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

Competitive offer packages
Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
Close access to Transit and UHN shuttle service
A flexible work environment
Opportunities for development and promotions within a large organization
Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly. At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

Department: Laboratory Medicine

Compensation: CAD 29.06 - CAD 36.32 - hourly

Apply About employer

More about this job

Responsibilities

Provide comprehensive administrative support to the Transfusion Medicine senior manager and physicians, including calendar and travel management, payroll processing, expense reporting, and confidential communications. Coordinate meetings, onboarding, clinical rotations, departmental events, office supplies, and electronic records.

Requirements

Requires Grade XII or equivalent; an Office Administration Certificate or equivalent is preferred, and familiarity with medical terminology is beneficial. Candidates should have 3–5 years of relevant administrative experience, proficiency with Microsoft Office, payroll systems and electronic billing platforms, and strong organizational, communication, confidentiality, and multitasking skills.

Skills

Calendar Management
Travel Coordination
Expense Reporting
Document Preparation
Meeting Coordination
Electronic Filing
Payroll Processing
Payroll Training
Minute-Taking
Onboarding Coordination
Clinical Rotation Coordination
Microsoft Office
Confidentiality
Organization
Time Management
Multitasking

Benefits

Healthcare of Ontario Pension Plan
Transit Access
UHN Shuttle Service
Flexible Work Environment
Professional Development Opportunities
Promotion Opportunities
Corporate Discounts
On-Site Gyms

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Transfusion Medicine
Laboratory Medicine
Healthcare
Medical Terminology
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Access
Microsoft Teams
Payroll Systems
Electronic Billing Platforms
Calendar Management
Travel Coordination
Expense Reports
Credit Card Statements
Meeting Coordination
Minute-Taking
Electronic Filing
Onboarding
Clinical Rotations
Resident and Fellow Coordination
Confidentiality
Office Supplies
Departmental Events

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