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University Health Network

Administrative Assistant III

399 Bathurst Street, Toronto, ON, M5T 2S8, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 13, 2026
Working hours: 37.5 hours per week
Posting language: English
Posted: Nov 6, 2026

Original job description

Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Job Description

Union: Non-Union
New or Replacement Position: Replacement
Site: Toronto Western Hospital
Department: Toronto Western Administration
Reports to: Clinical Director
Hours: 37.5 hours per week
Salary: $56,667 - $70,824
Shifts: Days
Status: Permanent Full-Time
Closing Date: November 13, 2026

Position Summary
Administrative Assistant III will provide high-level administrative and secretarial support to the Clinical Director overseeing Emergency Department (ED), General Internal Medicine (GIM), Infectious Diseases (ID), Medical Day Unit (MDU), Gastroenterology (GI), Dermatology (DERM), and Family and Community Medicine. This role requires sound judgment and a high degree of independence in carrying out the following responsibilities:

Duties

Managing and coordinating complex calendars and schedules (both electronic and written) for assigned personnel
Utilizing advanced word processing tools to prepare and format complex documents and materials
Organizing, coordinating, and planning meetings and events
Providing direct and/or functional supervision to designated staff
Monitoring, analyzing, and reporting on departmental budgets
Ensuring the smooth and efficient operation of the office
Developing and maintaining organized systems for electronic and paper filing and information retrieval
Performing a variety of clerical and administrative support tasks
Carrying out other responsibilities aligned with the job classification, as assigned

Qualifications

Completion of Grade XII or recognized equivalent
Completion of a recognized medical office or business administration program at the diploma level
Four (4) years related administrative experience
Previous on-the-job computer/word-processing, database and spreadsheet software experience; solid experience in a Microsoft Office environment
Experience working in a health care environment, an asset
Excellent organizational and time management skills
Excellent interpersonal and customer service skills
Strong verbal and written communications skills
Comprehensive knowledge of health care, organizational/office practices, procedures and standards
Ability to produce high quality work in accordance with Hospital standards
Ability to maintain confidentiality
Ability to work well under pressure and use good judgment in assessing difficult situations
Knowledge of medical terminology, an asset
Preparing reports and presentation
Ensuring invoice payment and office account management

Additional Information

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

Competitive offer packages
Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
Close access to Transit and UHN shuttle service
A flexible work environment
Opportunities for development and promotions within a large organization
Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly. At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

Department: TWH Administration

Compensation: CAD 56667 - CAD 70824 - hourly

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More about this job

Responsibilities

The Administrative Assistant III provides high-level secretarial support to the Clinical Director, managing complex calendars and coordinating meetings. They are also responsible for monitoring departmental budgets, maintaining office systems, and ensuring efficient daily operations.

Requirements

Candidates must have a high school diploma and a recognized medical office or business administration diploma. A minimum of four years of related administrative experience and proficiency in Microsoft Office are required.

Skills

Administrative support
Calendar management
Word processing
Budget monitoring
Office operations
Data entry
Record keeping
Time management
Interpersonal skills
Customer service
Verbal communication
Written communication
Medical terminology
Microsoft Office
Reporting
Invoice management

Benefits

Healthcare of Ontario Pension Plan
Flexible work environment
Corporate discounts
Travel discounts
Restaurant discounts
Parking discounts
Phone plan discounts
Auto insurance discounts
On-site gyms

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Clinical Director
Hospital Administration
Healthcare
Budgeting
Calendar Management
Microsoft Office
Medical Terminology
Office Management
Scheduling
Data Management
Reporting
Invoicing
Customer Service
Time Management
Professionalism
Confidentiality
Toronto Western Hospital
UHN
Healthcare of Ontario Pension Plan

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