Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Sep 18, 2026

Hiring at a glance

View jobs

Open jobs: 4,582
Employers: 2,154

Advertised starting pay

Average starting payCAD / year: $66,462Across 292 listings
Average starting payCAD / hour: $27.03Across 166 listings
Average starting payUSD / year: $82,897Across 19 listings
Average starting payCAD / month: $5,153Across 18 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%65 listings
Hybrid: 15%704 listings
On-site: 83%3,783 listings

Not specified: 1% (30 listings)

Employers hiring include Canada Post - Postes Canada (240), HealthCareersInSask.ca (65), Provincial Health Services Authority (51).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

Save this search

Distribution Services Operations Supervisor - 6 Month Contract
The TJX Companies, Inc.
Delta, BC · CAN TJX Canada Distribution Centre Churchill Street
Full-time
…Whether you’re working in our Distribution Centers, Corporate Offices, or Retail Stores - WINNERS, HomeSense, and Marshalls, you’ll find abundant opportunities to learn, thrive, and make an…
Administrative Assistant
Copeland
Brantford, ON
50,000 to 60,000 CAD / year
Full-time
IT ASSET AND OFFICE MANAGEMENT ANALYST
Lallemand
Montreal, QC
Full-time
Coordinate office operations, maintenance services, and workplace-related vendors.
Nursing Unit Clerk - Medical Surgical - Casual on Call
Yukon Hospital
Whitehorse, YT
Part-time
Admitting and Administrative Clerk (Casual)
Provincial Health Services Authority
Vancouver, BC
Part-time
Receptionist / Admin Assistant
RECRUITMENT PARTNERS INC.
Edmonton, AB
Full-time
Our client is seeking a Receptionist / Admin Assistant to support daily office operations, customer communication, and project coordination within a fast-paced environment. This role is…
Operations Supervisor
Westinghouse Electric Company, LLC
Burlington, ON
Snow School & Kids Programming Administrative Coordinator - Winter - Full-Time
Blue Mountain Resort
The Blue Mountains, ON
Full-time
Procurement Specialist
Pollard Banknote Limited
Winnipeg, MB
Full-time
We’re looking for a detail-oriented Procurement Specialist to join our Purchasing team within our Winnipeg office.
Purchaser
Reliable Controls
Victoria, BC
Full-time
Office Administrator - Part Time
Horizon Contracting Group
Langley (District), BC
25 to 30 CAD / hour
Part-time
…looking for a highly organized, detail-oriented, part time Office Administrator to help keep our office running smoothly while creating a welcoming and professional experience for staff,…
Administrative technician for our corporate insolvency team
MNP LLP
Montreal, QC
Full-time
Make an impact with our Administration team as administrative technician. This diverse team of professionals directly contributes to the success of the firm by supporting internal and…
Administrative Assistant (2026-10269)
Verve Senior Living
Mississauga, ON
Part-time
Support Services Manager
Retirement Concepts
Vancouver, BC
70,000 to 75,000 CAD / year
Full-time
Senior Business Consultant, Customer Tax Programs Delivery
BMO
Toronto, ON · BMOPLACE
Full-time
Unit Clerk - AgeCare Woodhaven
AgeCare
Markham, ON · AgeCare Woodhaven
Part-time
Administrative Assistant Community and Social Development
City of Leduc
Prince George, BC · Civic Centre
Full-time
Executive Assistant – Health & Safety Department
Pomerleau
Montreal, QC
Full-time
Project Administrative Assistant
Pomerleau
Sept-Îles, QC
Full-time
Health Information Registration Clerk
Southern Health-Santé Sud
Portage la Prairie, MB
Full-time
Site Security Manager
Pomerleau
Trenton, ON
100,000 to 129,000 CAD / year
Full-time
Administrative Assistant
Synectics Inc.
Charlottetown, PE
45,000 to 55,000 CAD / year
Full-time
…provide administrative support in a fast-paced professional office environment. This role is ideal for someone who enjoys delivering excellent client service, managing multiple priorities,…
Executive Assistant
CPP Investments | Investissements RPC
Toronto, ON
Full-time
French Administrative Assistant II
Cenergy International Services
Halifax, NS
Contract
Licensed Executive Assistant
Caldwell Securities Ltd.
Toronto, ON
Full-time

University Health Network

Administrative Assistant III

399 Bathurst Street, Toronto, ON, M5T 2S8, Canada

Job type: Full-time
Apply by: Sep 29, 2026

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Applications open in a new tab.

At a glance

Automatically prepared from the listing. Check the original description for the full requirements.

Jump to the original description

Responsibilities

The Administrative Assistant III provides complex secretarial and administrative support to professional personnel, including calendar management, meeting coordination, and budget monitoring. The role also involves managing large interprofessional clinical schedules and providing functional supervision to assigned staff.

Requirements

Candidates must have a Grade XII diploma and a recognized post-secondary secretarial diploma, along with four years of related experience. Proficiency in Microsoft Office and strong organizational, communication, and interpersonal skills are required.

Experience

2 to 5 years

Education

high school
professional certificate

Working hours

38 hours per week

Work arrangement

On-site

Skills

Administrative support
Calendar management
Scheduling
Data entry
Budget monitoring
Microsoft Office
SharePoint
Word
Excel
Teams
Medical terminology
Supervision
Time management
Communication
Customer service
Record keeping

Minimum pay

$28.42

Maximum pay

$35.52

Pay currency

CAD

Pay period

HOUR

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
ICU
Hospital
Secretarial support
Scheduling
Budgeting
Payroll
SharePoint
Microsoft Word
Microsoft Excel
Microsoft Teams
Medical terminology
Clinical operations
Data tracking
Onboarding
Recruitment support
Occupational Health & Safety
Interprofessional team
Database management
Record management

Original job description

Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Job Description

Union: Non Union
Number of vacancies: 1
New or Replacement Position: Replacement
Site: Toronto Western Hospital
Department: ICU
Reports to: Clinical Manager
Wage Range: $28.42 to $35.52 per hour
Hours: Shifts: 7.5 hour days; 8:00 am - 4:00 pm
Status: Permanent Full-time
Closing Date: September 28, 2026

Qualifications

Completion of Grade XII or recognized equivalent required.
Completion of a recognized medical or business post secondary secretarial arts program at the diploma level required.
Four (4) years related secretarial support experience required.
Previous on-the-job computer/word-processing, database and spreadsheet software experience required; experience in a Microsoft Office environment preferred.
Previous supervisory experience preferred.
Experience working in a health care environment an asset.
Excellent organizational and time management skills required.
Very good interpersonal and customer service skills required.
Very good verbal and written communications skills required.
Comprehensive knowledge of health care, organizational/office practices, procedures and standards required.
Ability to produce high quality work in accordance with Hospital standards required.
Ability to maintain confidentiality required.
Ability to work well under pressure and use good judgment in assessing difficult situations required.
Knowledge of medical terminology an asset.

Additional Information

Position Summary

Working under the direction of the Clinical Manager of the Medical Surgical Neuro Intensive Care Unit, the successful candidate will provide services involving (but not limited to) the following:

The ADMINISTRATIVE ASSISTANT III exercises considerable judgment and independence to provide complex secretarial and administrative support services to professional personnel, including: coordinating and maintaining written and/or electronic calendar/schedule for assigned personnel; utilizing advanced functions to provide word processing/typing services to facilitate the production of complex documents/materials; coordinating, organizing or planning meetings/events; providing direct and/or functional supervision for assigned personnel; monitoring and analyzing departmental budgets; ensuring efficient operation of the office; developing, organizing and maintaining electronic and paper information filing/retrieval methods, systems or formats; performing clerical support functions; performing cross-functional responsibilities, as required; supporting the creation and management of an operational schedule of a large interprofessional clinical schedule (>240 pp)performing other duties consistent with the job classification, as assigned.

Duties

Coordinates and maintains written and/or electronic calendar/schedule of assigned personnel
Create and maintain operational schedule of large clinical team
- Has a knowledge of unionized environment
Utilizes advanced functions to provide word processing/typing services to facilitate the production of complex documents/materials
Coordinates, organizes or plans meetings/events
Provides direct and/or functional supervision for assigned personnel
Supports collating data for budgeting and forecasting
Maintains data tracking for staffing, turnover, onboarding forms
Supports coordination of new team hires in collaboration with the PCC and APNE
Ensures efficient operation of the office, including:
- Develops, organizes and maintains electronic and paper information filing/retrieval methods
- Generates, supports payroll entry
- Recruitment planning and support
Performs clerical support functions, with excellent working knowledge of:
- SharePoint, Word, Excel, Teams, FORMS
Performs cross-functional and other duties consistent with the job classification, as assigned and/or requested.
Works in compliance of the Occupational Health & Safety Act and its regulations, reporting hazards, deficiencies and contravention’s of the Act, in a timely manner

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly. At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

Department: ICU

Compensation: CAD 28.42 - CAD 35.52 - hourly

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