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University Health Network

Administrative Assistant III, Medical

399 Bathurst Street, Toronto, ON, M5T 2S8, Canada

Contract

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Applications open in a new tab.

Job details

Job type: Contract
Apply by: Nov 1, 2026
Working hours: 37.5 hours per week
Positions available: 1
Posting language: English
Posted: Oct 30, 2026

Original job description

Company Description

UHN is Canada’s No. 1 hospital and the world’s No. 1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members. UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and its only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Job Description

Union: Non-Union
Number of vacancies: 1
New or Replacement Position: Replacement
Site: TWH
Department:
Reports to: Manager
Salary Range: $28.42 to $35.52 per hour
Hours: 37.5 hours per week
Shifts: Days
Status: Temporary Full-Time (contract 3 months)
Closing Date: November 1, 2026

A medical division is looking to hire a Medical Administrative Assistant III for a busy clinic settings and supporting two to three physicians. The candidate exercises considerable judgment/independence and utilizes knowledge of medical terminology/moderately advanced functions to provide secretarial and clerical services, in support of medical/professional personnel, including: acting in a moderately independent manner to maintain written and/or electronic appointment schedule/calendar of assigned personnel; utilizing knowledge of medical terminology and moderately advanced functions to provide word processing/typing services to facilitate the production of moderately complex documents/materials for assigned personnel; drawing upon knowledge of medical terminology and senior administrative experience to provide efficient and effective reception responsibilities; organizing, modifying, and maintaining confidential electronic/paper filing/retrieval methods, systems and/or formats; arranging small to mid-size formal and informal meetings/events; performing moderately complex billing and budgetary functions for multiple cost centers; providing functional supervision and leadership to lower classified administrative positions; ensuring efficient operation of the office, within scope of authority; performing other related office support activities; performing cross-functional duties, as assigned or requested; performing other duties consistent with the job classification, as required.

Qualifications

Proficient in EPIC is an asset
Completion of Grade XII or recognized equivalent
Completion of a recognized medical office or business administration program at the diploma level
Four (4) years related administrative support experience
Previous on-the-job computer/word-processing, database and spreadsheet software experience; experience in a Microsoft Office environment
Experience working in a health care environment an asset.
Excellent organizational and time management skills
Very good interpersonal and customer service skills
Very good verbal and written communications skills
Comprehensive knowledge of health care, organizational/office practices, procedures and standards
Ability to produce high quality work in accordance with Hospital standards
Ability to maintain confidentiality
Ability to work well under pressure and use good judgment in assessing difficult situations
Knowledge of medical terminology an asset.
Ability to maintain and protect patient confidentiality
Ability to produce high quality work in accordance with Hospital standards
Ability to work well under pressure
Ability to use good judgment is assessing difficult situations
Experience working in a health care environment an asset

Additional Information

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

Competitive offer packages
Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
Close access to Transit and UHN shuttle service
A flexible work environment
Opportunities for development and promotions within a large organization
Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly. At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

Department: JDMI

Compensation: CAD 28.00 - CAD 32.00 - hourly

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More about this job

Responsibilities

The Medical Administrative Assistant will provide secretarial and clerical support to physicians, including managing appointment schedules and producing complex medical documents. They will also perform billing and budgetary functions while ensuring efficient office operations and providing leadership to lower-level staff.

Requirements

Candidates must have a Grade XII education or equivalent and a recognized medical office or business administration diploma. A minimum of four years of related administrative experience and proficiency in Microsoft Office are required, with EPIC experience considered an asset.

Skills

Medical terminology
Administrative support
EPIC
Microsoft Office
Database management
Spreadsheet software
Appointment scheduling
Billing
Budgetary functions
Customer service
Time management
Organizational skills
Verbal communication
Written communication
Confidentiality
Leadership

Benefits

Healthcare of Ontario Pension Plan
Transit access
Shuttle service
Flexible work environment
Corporate discounts
Travel discounts
Restaurant discounts
Parking discounts
Phone plan discounts
Auto insurance discounts
On-site gyms

Visa sponsorship

Not detected in the job text

Keywords

Medical Administrative Assistant
EPIC
Medical Terminology
Healthcare
Hospital
Administrative Support
Billing
Budgeting
Microsoft Office
Database
Spreadsheet
Scheduling
Patient Care
Clinical Support
Office Management
Documentation
Confidentiality
Professionalism
Time Management
Customer Service

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