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Added 9 mins ago
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University Health Network

Administrative Coordinator

200 Elizabeth St., Toronto, ON, M5G 2A7, Canada

Job type: Part-time
Apply by: Oct 15, 2026
Working hours: 7.5 Hours per Week
Posting language: English
Posted: Sep 29, 2026

Apply About employer

Applications open in a new tab.

Original job description

Company Description

UHN is Canada’s No. 1 hospital and the world’s No. 1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members. UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and its only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Job Description

Union: Non-Union
New or Replacement Position: New
Site: Toronto General Hospital
Department: Preadmission Clinic
Reports to: Manager
Wage Range: $30.04 - $45.06 per hour
Hours: 7.5 Hours per Week
Status: Casual
Closing Date: October 15, 2026

Duties

The Administrative Coordinator exercises decision making capabilities, judgment and independence to coordinate complex administrative support for the Pre-Admission Clinic, including:

Utilizing advanced functions to provide word processing/typing services to facilitate the production of complex documents/materials
Analyzing departmental workload statistics, identifying and bringing critical areas to the attention of the Manager
Coordinate and monitor patient flow in the Preadmission Clinic to support efficient throughput and minimize delays
Track patient movement and identify bottlenecks that may affect flow
Facilitate communication between clinical teams, departments, offices to ensure seamless patient transitions
Escalate flow concerns and capacity issues to operational leaders as appropriate
Liaise with physicians, nursing, administrative assistants and booking clerks
Proactively communicate with patients regarding scheduling changes or outstanding requirements
Support a positive patient experience by ensuring timely and coordinated care transitions

Qualifications

Experience working in a health care environment an asset
Ability to maintain patient confidentiality
Previous working experience with workflow, coordination of information, and EPIC is an asset
Demonstrated commitment to the delivery of excellent customer service
Excellent interpersonal and patient/customer service skills; sensitivity to patients and families, fears and anxieties – ability to use good judgement in assessing and/or responding to difficult situations
Excellent organizational and time management skills
Ability to produce detail-oriented, accurate work – ability to establish, maintain, and adhere to priorities – statistical data, tracking of metrics as required
Knowledge of Medical terminology required
Excellent verbal and written communication skills
Demonstrated ability to function as a productive team member
Completion of a Grade XII or recognized equivalent
Completion of a recognized medical post secondary program at the certificate level
Five (5) years related administrative support experience

To be considered for this role, you must have significant experience in managing time and tasks within an extremely busy professional office and clinical environment, and have the ability to focus on the priorities of a rapidly changing day. You have excellent MS Office applications skills, especially Outlook, and Word, Excel; superb organizational and time management skills and the ability to multitask effectively.

The successful incumbent will show initiative and work well with a wide range of people throughout the organization. They will also be insightful, mature and tactful, remain calm under pressure and confident in their capability to perform well in the job and make it their own.

Additional Information

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

Competitive offer packages
Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
Close access to Transit and UHN shuttle service
A flexible work environment
Opportunities for development and promotions within a large organization
Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly. At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

Department: Surgical Program

Compensation: CAD 30.04 - CAD 45.06 - hourly

Apply About employer

More about this job

Responsibilities

The Administrative Coordinator manages complex administrative support for the Pre-Admission Clinic, including monitoring patient flow and identifying operational bottlenecks. They facilitate communication between clinical teams and ensure efficient transitions while maintaining accurate departmental workload statistics.

Requirements

Candidates must have five years of related administrative support experience and a recognized medical post-secondary certificate. Proficiency in medical terminology, MS Office applications, and the ability to work in a fast-paced clinical environment are essential.

Skills

Administrative support
Workflow coordination
Patient flow management
Medical terminology
Data analysis
Customer service
Time management
Organizational skills
Communication
Epic
Microsoft Office
Outlook
Word
Excel
Interpersonal skills
Problem solving

Benefits

Healthcare of Ontario Pension Plan
Transit access
Shuttle service
Corporate discounts
On-site gyms
Professional development opportunities

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Pre-Admission Clinic
Healthcare
Patient Flow
Epic
Medical Terminology
Clinical Support
Data Tracking
Workflow Management
Hospital Administration
Surgical Program
UHN
Toronto General Hospital
HOOPP
Administrative Support
Scheduling
Patient Experience
Capacity Management
Operational Support
Microsoft Office

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