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University Health Network

Executive Assistant I

60 Leonard Avenue, Toronto, ON, M5T 0S8, Canada

Job type: Full-time
Apply by: Oct 8, 2026
Working hours: 37.5 hours per week
Positions available: 1
Posting language: English
Posted: Sep 24, 2026

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Original job description

Company Description

Altum Health is a department within the University Health Network with over 300 employees across several sites (Ajax, Barrie, Brampton, Cambridge, Hamilton, Mississauga, Oakville, Oshawa, Toronto, Scarborough, Vaughan and West Park Healthcare Centre). We offer a full continuum of prevention, rehabilitation, and health care services to third party payors and individuals, including the Workplace Safety and Insurance Board (WSIB), employers, and insurers.

At Altum Health, we believe in providing “The Right Care. Always.” by offering client-centered services that address the physical, psychosocial, and behavioral issues related to injury or illness. We actively participate in outcomes data collection, analysis and reporting, continuous quality improvement and the education and training of the next generation of health and service professionals. Altum Health services prevent and manage acute and chronic injury as well as co-morbid conditions and integrate clients back into the workplace and home life. Our services result in positive outcomes and value to our clients and customers.

Job Description

Union: Non - Union
Number of vacancies:  1
New or Replacement Position:  Replacement
Site: Krembil Discovery Tower
Department:  Altum Health
Reports to:   Vice President, Altum Health
Hours: 37.5 hours per week
Wage Range: $61,681 to $77,106
Shifts: Monday to Friday
Status: Permanent Full Time
Closing Date: October 08, 2026

Position Summary

The EXECUTIVE ASSISTANT I exercises decision making capabilities, considerable judgment and independence to coordinate complex administrative and secretarial support services for the Clinical Vice President portfolios across Altum, Connected Care, Outpatient Strategy and Schroder Arthritis Institute portfolios. The successful candidate will thrive in a fast-paced executive environment by anticipating and adapting to continuously changing priorities while providing exceptional support to senior leaders. They will build and maintain strong relationships with executives and their administrative teams, demonstrating outstanding communication and interpersonal skills. This role requires advanced expertise in Microsoft Outlook to effectively manage complex calendars, schedules, and competing priorities. The individual will take ownership of the planning and execution of key meetings and events, including Board Meetings and corporate events, coordinating all logistics such as travel arrangements, meeting materials, minutes, equipment, and budget management. Leveraging strong business writing skills, they will prepare and deliver high-quality internal and external proposals, presentations, briefing packages, and other communications. The role also demands exceptional technical proficiency to create professional executive-level presentations and reports. In addition, the successful candidate will provide guidance, mentorship, and direction to administrative support staff to ensure seamless operational support across the organization.

Duties

Coordinating and maintaining written and/or electronic calendar/schedule for the Vice- President of Altum and UHN at Home.
Provide administrative support for the Altum Vice President’s direct reports.
Coordinating, organizing or planning meetings/events.
Providing direct supervision for the Altum Vice- President.
Monitoring and analyzing departmental initiative/event budgets.
Utilizing advanced functions to provide word processing/typing services to facilitate the production of complex documents/materials.
Ensuring efficient and effective operation of the office.
Organizing and maintaining electronic and/or paper information filing/retrieval system(s).
Performing clerical support functions.
Performing cross-functional responsibilities, as required.
Performing other duties consistent with the job classification, as assigned.

Qualifications

Education:

Completion of Grade XII or recognized equivalent required.
Completion of a recognized business, office administration, or medical post-secondary diploma program preferred, or an equivalent combination of relevant education and experience.

Experience:

Five (5) years related secretarial experience at a senior level required.
Extensive on-the-job computer/word-processing, database and spreadsheet software experience required; experiences in a Microsoft Office environment preferred.
Previous supervisory experience preferred.
Experience working in a health care environment an asset.

Additional Skills/Abilities

Excellent organizational and time management skills required.
Excellent interpersonal and customer service skills required.
Excellent verbal and written communications skills required.
Very strong ability to prioritize workload required.
Strong problem solving skills required.
Ability to produce superior quality work in accordance with Hospital standards required.
Ability to maintain confidentiality required.
Ability to work in a self directed manner required.
Ability to work well under pressure and use good judgment in assessing difficult situations required.
Extensive knowledge of administrative, organizational/office practices, procedures and standards required.
Knowledge of medical terminology an asset

Additional Information

What We Offer

Opportunity to work at the forefront of organ transplantation innovation.
Direct interaction with leading transplant programs across North America.
Exposure to clinical development, product commercialization, and medical education.
Collaborative, mission-driven environment focused on improving patient outcomes.
Competitive salary, benefits, and opportunities for professional growth.

Department: Altum Health, Connected Care

Compensation: CAD 61681 - CAD 77106 - yearly

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More about this job

Responsibilities

The Executive Assistant I provides high-level administrative and secretarial support to senior leadership, including managing complex calendars and coordinating corporate events. They also supervise administrative staff and ensure the efficient operation of the office through effective budget management and document preparation.

Requirements

Candidates must have at least five years of senior-level secretarial experience and advanced proficiency in Microsoft Office. A high school diploma is required, while a post-secondary diploma in business or office administration is preferred.

Skills

Administrative support
Calendar management
Microsoft Outlook
Business writing
Event planning
Budget management
Supervision
Time management
Problem solving
Communication skills
Interpersonal skills
Confidentiality
Data analysis
Presentation preparation
Medical terminology

Benefits

Competitive salary
Professional growth opportunities

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Microsoft Office
Outlook
Budget Management
Event Coordination
Healthcare
Clinical Administration
Supervision
Business Writing
Medical Terminology
Data Collection
Quality Improvement
Scheduling
Proposal Development
Briefing Packages
Logistics
Record Keeping
Office Management
Professional Development

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