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University Health Network

Ward Clerk

200 Elizabeth Street, Toronto, ON, M5G 1J5, Canada

Job type: Contract
Apply by: Oct 1, 2026
Working hours: 20 Hours per Week
Posting language: English
Posted: Sep 23, 2026

Apply About employer

Applications open in a new tab.

Original job description

Company Description

UHN is Canada’s No. 1 hospital and the world’s No. 1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members. UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and its only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Job Description

Union: CUPE Clerical Bargaining Unit
New or Replacement: Replacement
Site: Toronto General Hospital
Department: Vascular/Cardiovascular Inpatient Unit
Reports to: Nurse Manager
Wage range: $20.83 - $26.04 per hour
Hours: 20 Hours per Week
Shifts: 4 Hour, Evenings (17:30-21:30), Mon-Fri
Status: Temporary Part Time (6 Months)
Closing Date: October 1, 2026

Duties

Performing reception responsibilities
Providing clerical support
Organizing and maintaining patient charts, electronic and paper information filing systems
Performing patient administration functions including scheduling and coordinating appointments/meetings/events
Maintaining written and/or electronic calendar/schedules, etc.
Coordinating unit administrative functions
Ensuring the efficient operation of the unit, within the scope of authority
Performing other duties consistent with the job classification, as required
Good attendance is required

Qualifications

Completion of Grade 12 or equivalent
Minimum one (1) year recent related clerical experience
General knowledge of office practices, processes, and procedures
Previous on-the-job computer word processing/spreadsheet experience
Good data entry/keyboarding skills
Excellent organizational, time management and prioritization skills
Excellent interpersonal and customer service skills
Excellent verbal and written communication skills
Good problem-solving skills
Ability to produce high quality work in accordance with Hospital standards
Ability to work effectively and safely when dealing with stressful situations
Knowledge of Emergency Assistance Codes
Completion of a recognized post- secondary secretarial arts program at the certificate level or equivalent preferred
Experience working in a Microsoft Office software environment
Experience working in a health care environment preferred
Knowledge of Medical Terminology preferred
Must have flexible scheduling availability

Additional Information

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

Competitive compensation & benefits (medical, dental, etc.)
HOOPP defined benefit pension plan
Wellness services & offerings
Close access to the TTC and UHN shuttle service
Opportunities for development and promotions within a large organization
Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly. At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

Department: Peter Munk Cardiac Centre

Compensation: CAD 20.83 - CAD 26.04 - hourly

Apply About employer

More about this job

Responsibilities

Provide reception and clerical support for the vascular/cardiovascular inpatient unit, including organizing patient charts and maintaining electronic and paper filing systems. Schedule and coordinate appointments and unit activities, maintain calendars, and support efficient unit operations.

Requirements

Requires Grade 12 or equivalent and at least one year of recent related clerical experience, along with office procedure knowledge, computer skills, and strong organizational, communication, customer service, and problem-solving abilities. A post-secondary secretarial arts certificate or equivalent is preferred; healthcare experience, Microsoft Office experience, and medical terminology knowledge are also preferred.

Skills

Reception
Clerical Support
Patient Chart Management
Electronic and Paper Filing
Appointment Scheduling
Calendar Management
Unit Administration
Data Entry
Keyboarding
Word Processing
Spreadsheet Software
Organizational Skills
Time Management
Customer Service
Written and Verbal Communication
Problem-Solving

Benefits

Medical and Dental Benefits
Defined Benefit Pension Plan
Wellness Services
Development and Promotion Opportunities
Corporate Discounts
On-Site Gyms
TTC and UHN Shuttle Access

Visa sponsorship

Not detected in the job text

Keywords

Ward Clerk
Hospital
Healthcare
Vascular Inpatient Unit
Cardiovascular Inpatient Unit
Patient Administration
Reception
Clerical Support
Patient Charts
Electronic Filing
Paper Filing
Appointment Scheduling
Calendar Management
Data Entry
Keyboarding
Word Processing
Spreadsheets
Microsoft Office
Medical Terminology
Emergency Assistance Codes
Secretarial Arts
Customer Service
Office Practices
Unit Administration

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