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Added 1 min ago
AS
Client Advisor
Acne Studios
Vancouver, BC
- Full-time
Upholding administrative procedures and skillfully managing our inventory
Added 1 min ago
AO
Superintendent, Operations & Team Management
Archdiocese of Ottawa-Cornwall
Ottawa, ON
- Full-time
Coordinate burials and liaise with administrative staff, families, and funeral homes with discretion, tact, and diplomacy
Added 1 min ago
SL
Accident Benefits Law Clerk
Salehi Law
Toronto, ON
- Full-time
…looking to hire a full time Accident Benefits Law Clerk/Legal Administrative Assistant for our office located in Toronto near the intersection of Donmills Road and Eglinton…
Added 1 min ago
MD
Director, Oversight and Accountability - State Program Administrator Coordinator
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Conduct grants compliance reviews and administrative audits of state grant-making agencies, boards, and commissions to enforce and promote a high level of accountability in an ethical,…
Added 1 min ago
MT
Technology Education (JH/SH) / Skilled Trades Teacher
Mamu Tshishkutamashutau Innu Education
Natuashish, NL
- Full-time
Technology: Utilize modern educational tools and Google Workspace to enhance curriculum delivery and administrative efficiency.
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MB
Inventory Coordinator
Martin Brower UK and Ireland
Baie-D'Urfé, QC
- Full-time
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H
Bookkeeper
Hays
Toronto, ON
- $80,000 to $90,000 CAD / year
- Full-time
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FR
Weekend Security Concierge
FirstService Residential Canada
Toronto, ON
- Full-time
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S
Prepared Foods - Clerk Department Second Deli
Sobeys
Moncton, NB
- Full-time
Added 1 min ago
AA
Customer Service Administrator - Auto Body (Chelmsford)
Assured Automotive
Sudbury, ON · Chelmsford, ON
- Full-time
…provide an exceptional customer experience while completing administrative tasks. The Customer Service Administrator works with all team members in achieving the repair facilities'…
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W
Office Manager
W3Global
Lloydminster, AB
- $70,000 to $90,000 CAD / year
- Full-time
…role is central to ensuring our teams operate efficiently, administrative processes are followed, and project information is tracked…
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O
Office Clerk
OPENLANE
Richmond, BC
- Full-time
…office administration. You will work as part of our close-knit administrative team and will be responsible for supporting our front-office…
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OC
LTO Assignment: Grade 3
Ottawa Catholic School Board
Ottawa, ON · Kanata, ON
- Full-time
Added 1 min ago
MS
Executive Coordinator
Marberg Staffing
Toronto, ON
- Temporary
Provide executive administrative and coordination support to the Executive Director and Chair of the Board of Directors, as well as administrative support to the Board and executive…
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CS
Receptionist / Online Sales Rep
Capilano Suspension Bridge Park - Capilano Group
North Vancouver, BC
- Part-time
The Reception & Online Sales Representative will provide administrative support to ensure efficient operation of the office. In addition to being a first point of contact for our guests via…
Added 1 min ago
VB
Admin Assistant II
Vale Base Metals
Toronto, ON
- Full-time
This is a permanent position serving as the first point of contact for visitors, clients, vendors, and employees while providing administrative support across multiple departments.
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O
Transportation Clerk
OPENLANE
Ayr, ON
- Full-time
As a Transport Clerk, you will work as part of our logistics team, supporting the administrative tasks related to our logistics services. This includes data entry into company systems,…
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HT
Operations Manager
Hydraulic Technologies
Saint-Hyacinthe, QC · St-Hyacinthe, QC
- Full-time
Added 1 min ago
RS
NDT Level 2 Technicians - 2026 Turnaround Season
Rockwood Service Corporation
Rocky View No 44, AB · Rocky View County, AB
- Full-time
Coordinate with administrative staff to finalize reports for client submission.
Added 1 min ago
SP
Vice President of Finance and Administration
Slemon Park Corporation
Slemon Park, PE
- Full-time
Control access to information systems and ensure effective backup processes for administrative, property management, general ledger, hotel, food and beverage, and retail point-of-sale…
Added 16 mins ago
FC
Operations Administrator I
FedEx Canada
Sudbury, ON · Greater Sudbury, ON
- Part-time
Responsible for performing the clerical and administrative functions for any or all hub and station operational areas, including linehaul, records management, quality assurance and customer…
Added 16 mins ago
HC
Business System Support Specialist
HearingLife Canada
Toronto, ON · North York, ON
- Full-time
…Support Specialist plays a key role in enhancing and streamlining administrative processes for clinic users through our Order Management System (Blueprint). This role supports critical…
Added 16 mins ago
MH
Human Resources Administrative Coordinator
Medicine Hat College
Medicine Hat, AB
- Full-time
Administrative Coordinator, Human Resources & Recruitment
Added 16 mins ago
CO
Payroll Clerk
County of Grande Prairie
Clairmont, AB
- $39.45 CAD / hour
- Full-time
…processing payroll, as well as helping with data entry and administrative duties within the Cash Control…
Added 16 mins ago
MS
Human Resources Coordinator
Marinus Services
Halifax, NS
- Full-time

University of Alberta

Administration Coordinator

Edmonton, AB, Canada

Part-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Part-time
Apply by: Nov 13, 2026
Experience: Completed diploma in business/administration, with 2+ years of administrative support experience in a fast-paced environment (or similar combination of education and experience).
Posting language: English
Posted: Oct 29, 2026

Original job description

This competition is open to all applicants; however, internal applicants will be given priority consideration based on minimum qualifications, or a combination of experience, skills, and abilities before external applicants are considered.

Location - This role is hybrid with a mix of remote and in-person. Work primarily takes place at North Campus, Edmonton.

The Parkland Institute is hiring for an Administrative Coordinator. Reporting to the Executive Director of Parkland Institute, the Administrative Coordinator provides all day-to-day administrative support to Parkland Institute. Duties include general deposits, payables, receivables, data entry, office administration, and Parkland Institute’s primary point of contact. The position provides direct support to the Director of Parkland Institute and Associate Director for all programs, research and fund development.

Responsibilities

Administration

Manages daily office operations and the point of contact for the Institute in a high-demand environment, establishing and maintaining administrative processes and managing the Institute’s records in alignment with university policies.
Liaises with several areas such as HR, Finance, IST, and Advancement, and orders and tracks office supply and equipment, including supplies for large events and mail-outs.
Enables drop-in hours for faculty and staff.
Coordinates Board and committee meetings (including minute-taking) and manage primary email channels to respond to or triage enquiries from the public, media, and key supporters.

Financial Management

Coordinates the end-to-end processing and payment of organizational expenses, vendor contracts, and staff expense claims using university administrative systems.
Prepares donation and research fund deposits while reconciling accounts and corporate credit cards.
Imports, cross-references, and integrates financial data from PeopleSoft, ETRAC, and Advancement systems into Parkland’s central tracking databases.
Maintains financial reports to provide timely budget, expenditure, and donation insights to the Director.

Database Management

Manages and maintains Parkland’s MS Access and NationBuilder databases and ensures seamless communication between those databases and the U of A’s administrative software.
Supports the database and information needs of other Parkland staff members.

Event Planning

Provides administrative and financial process support to annual conferences, other events and fundraising efforts, which includes managing all event planning and preparation that leads up to the event, such as registration lists, cash management, and coordinating staff and volunteers.
Maintains and updates Parkland Institute’s display material and coordinates and staffs the display tables at events, conventions, and conferences around the province.
Administers documentation related to volunteer recruitment, appointments, training, and orientation.
Negotiates and authorizes contracts with vendors to meet the needs of each event, adhering to University policies while staying within the identified budget.

Qualifications

Completed diploma in business/administration, with 2+ years of administrative support experience in a fast-paced environment (or similar combination of education and experience).
Proficiency with Microsoft Office (i.e. Excel, Access, PowerPoint, and Word).
Experience with an integrated CMS/CRM such as NationBuilder is a definite asset.
Strong research abilities and ability to adapt to changing university policies in daily operations with minimal guidance.
Ability to manage administrative projects, coordinate committees, and work independently under tight deadlines and high-stress conditions.
Excellent organizational and communication skills.
A clear understanding of Parkland Institute’s mandate and current public policy issues is an asset.

Application Instructions

Click "Apply Now" to submit your resume and cover letter

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package.

The University of Alberta, its buildings, labs and research stations are primarily located on the territory of Néhiyaw (Cree), Niitsitapi (Blackfoot), Métis, Nakoda (Stoney), Dene, Haudenosaunee (Iroquois) and Anishinaabe (Ojibway/Saulteaux), lands that are now known as part of Treaties 6, 7 and 8 and homeland of the Métis. The University of Alberta respects the sovereignty, lands, histories, languages, knowledge systems and cultures of all First Nations, Métis, and Inuit.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms - physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.

The Faculty of Arts is a diverse and inclusive academic community spanning the humanities, social sciences, and fine arts. Through innovative research, teaching, creative expression, and strong community partnerships, the Faculty of Arts advances knowledge and drives positive societal change. It provides students with the tools to think critically, engage meaningfully, and contribute to a more just and thoughtful world.

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More about this job

Responsibilities

The Administrative Coordinator manages daily office operations, financial processing, and database maintenance for the Parkland Institute. They also provide administrative support for research programs, fund development, and event planning.

Requirements

Candidates must have a completed diploma in business or administration and at least two years of administrative support experience. Proficiency in Microsoft Office and strong organizational skills are required for this fast-paced environment.

Skills

Administrative support
Financial management
Database management
Event planning
Microsoft Office
Excel
Access
PowerPoint
Word
NationBuilder
Data entry
Budgeting
Communication skills
Organizational skills
Project management

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Office Operations
Financial Reporting
Data Entry
PeopleSoft
ETRAC
NationBuilder
MS Access
Event Planning
Fund Development
Vendor Contracts
Expense Claims
University Policies
Research Support
Committee Coordination
Public Policy
Administrative Systems
Records Management
Volunteer Coordination
Budgeting

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