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Added 16 mins ago
LH
Program Manager, WSIB Programs, Ontario
Lifemark Health Group
Toronto, ON
- $100,000 to $120,000 CAD / year
- Full-time
Reporting into the Senior Director, Channel Operations this role serves as the primary point of contact for WSIB, and the Ontario Workers’ Network, and is responsible for overseeing intake,…
Added 16 mins ago
EC
Clinical Supervisor FT
EHN Canada
Carters Point, NB
- $80,000 to $95,000 CAD / year
- Full-time
The Clinical Supervisor works closely with the Executive Director, nursing, operations manager, and other members of the interdisciplinary team to promote coordinated, integrated, and…
Added 16 mins ago
TN
Certified Medical Office Assistant
Tla'amin Nation
Powell River, BC
- Full-time
Reports to: Associate Health Director Programs
Added 17 mins ago
RS
QHSE Administrator (Contract position up to 18 months)
Rockwood Service Corporation
Red Deer, AB
- Full-time
Reporting to the QHSE Director and HSE Manager, this full-time, temporary contract position will provide maternity leave coverage for up to 18 months. The role will be based out of our Red…
Added 17 mins ago
A
Directeur de service/Directrice de service
Agéco
Montreal, QC
- Full-time
Added 17 mins ago
A
Business Development Manager (Agriculture)
AdvancedAg
Raymond, AB
- Contract
This role connects business strategy with practical execution. Working closely with the CEO, Director of Sales, and other departments, the Business Development Manager will develop…
Added 17 mins ago
CG
Environmental Services Housekeeping Supervisor
Compass Group Canada
Calgary, AB
- Full-time
Complete a monthly summary of the completed Compass Quality Assurance Program and submit to the District Manager, Unit Manager, Regional Director, Unit Manager and client.
Added 17 mins ago
GE
Executive Housekeeper
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Under the Direction of the Director of Housekeeping/Facilities, the Executive Housekeeper will be responsible for the highest quality of cleanliness and condition within the hotel and Event…
Added 17 mins ago
OC
Master Grower, Spécialiste en irrigation et gestion climatique
Ono Canada
Levis, QC
- Full-time
Nous recherchons un Master Grower expérimenté, passionné par la culture de cannabis à grande échelle, pour contribuer à l’optimisation de nos opérations de production.
Added 17 mins ago
LH
Manager, Legal Services and General Counsel
London Health Sciences Centre (LHSC)
London, ON
- Full-time
…performed in an alternate location, without adverse impact to the operations of the Hospital, inclusive of our Staff and Patient experience. Confirmation of hybrid work options available to…
Added 17 mins ago
RS
Project Accountant
RWC Systems
Surrey, BC
- Full-time
…project level and serves as the primary connection between Operations and Finance. This role ensures project financial information is accurate, timely and complete and supports project…
Added 17 mins ago
AH
Human Resources Manager
Avalon Holographics
AB · Edmonton, AB
- Full-time
As HR Manager, you'll be based in Edmonton, working closely with our Edmonton Managing Director while being part of Avalon's HR team in St. John's. You'll independently manage local HR…
Added 32 mins ago
B
Director of Accounting
BlueCat
Toronto, ON
- Full-time
…transformation for enterprises globally. Our Intelligent Network Operations platform delivers and enables AI-driven agentic ops at scale, automating and simplifying how companies manage,…
Added 32 mins ago
M
Director, Information Risk Management Strategy and Insights
Manulife
Halifax, NS · Toronto, ON · Waterloo, ON
- Full-time
The Senior Director, IRM Strategy and Insights is responsible for a broad mandate supporting the Global Leader of IRM Strategy, Planning and Insights and the Chief Information Risk Officer…
Added 46 mins ago
HT
Director, Finance (CSM)
Husky Technologies
Bolton, ON
- Full-time
The Finance Director serves as a strategic business partner to the Leadership Team in support of Husky’s Global Service Business and Customer Success Management strategy. This role provides…
Added 46 mins ago
A
Director of Finance
Altis
Toronto, ON
- $130,000 to $155,000 CAD / year
- Full-time
…organization in the long-term care and non-profit sector, is seeking a Director of Finance to join its Senior Leadership Team. This is an opportunity to shape financial strategy while…
Added 46 mins ago
NI
Financial Director
Nobis Inc
Markham, ON
- $100,000 to $150,000 CAD / year
- Full-time
We are hiring a Director of Finance to lead financial strategy and operations across Nobis and the InnoVision Group, its parent company. This role sits at the intersection of global…
Added 46 mins ago
B
Director of Accounting
BlueCat
Canada
- Full-time
…transformation for enterprises globally. Our Intelligent Network Operations platform delivers and enables AI-driven agentic ops at scale, automating and simplifying how companies manage,…
Added 1 hour ago
AO
Superintendent, Operations & Team Management
Archdiocese of Ottawa-Cornwall
Ottawa, ON
- Full-time
Reporting to the Cemetery Director or Delegate, the Superintendent is a hands-on people leader who plans, coordinates, and supervises day-to-day operations at Notre-Dame Cemetery. The…
Added 1 hour ago
MD
Director, Oversight and Accountability - State Program Administrator Coordinator
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Saint-Paul, NB · St.-Paul, NB
- Full-time
Working Title: Director, Oversight and Accountability
Added 1 hour ago
FO
IT Business Systems Administrator
Focus on the Family Canada
Langley (District), BC · Langley, BC
- Internship
…systems and serves as the link between ministry teams, business operations, technology platforms, and external vendors. A s a trusted technical partner, you will translate operational needs…
Added 1 hour ago
PM
Clinical Project Manager - CRO
Pharma Medica Research Inc.
Mississauga, ON
- $50,000 to $60,000 CAD / year
- Full-time
Using standard procedures and formats, prepare and communicate to the Director, Project Management draft study quotations for review, and subsequent approval by the President.
Added 1 hour ago
HC
Business System Support Specialist
HearingLife Canada
Toronto, ON · North York, ON
- Full-time
Reporting to the Information Technology Director, the Business Systems Support Specialist plays a key role in enhancing and streamlining administrative processes for clinic users through…
Added 1 hour ago
ST
Manufacturing Engineer
Sinclair Technologies
Aurora, ON
- $50,000 to $80,000 CAD / year
- Full-time
…ensure successful new product introduction, efficient production operations, consistent product quality, and continuous cost…
Added 1 hour ago
AC
Hourly Supervisor
Aramark Canada
Ottawa, ON
- Full-time
…Team. Alongside a manager who will help coordinate and lead operations, you'll help oversee staff, collaborate with teammates, and help where needed. We can't wait to see your growth, all…

University of Alberta

Administration Coordinator

Edmonton, AB, Canada

Part-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Part-time
Apply by: Nov 13, 2026
Experience: Completed diploma in business/administration, with 2+ years of administrative support experience in a fast-paced environment (or similar combination of education and experience).
Posting language: English
Posted: Oct 29, 2026

Original job description

This competition is open to all applicants; however, internal applicants will be given priority consideration based on minimum qualifications, or a combination of experience, skills, and abilities before external applicants are considered.

Location - This role is hybrid with a mix of remote and in-person. Work primarily takes place at North Campus, Edmonton.

The Parkland Institute is hiring for an Administrative Coordinator. Reporting to the Executive Director of Parkland Institute, the Administrative Coordinator provides all day-to-day administrative support to Parkland Institute. Duties include general deposits, payables, receivables, data entry, office administration, and Parkland Institute’s primary point of contact. The position provides direct support to the Director of Parkland Institute and Associate Director for all programs, research and fund development.

Responsibilities

Administration

Manages daily office operations and the point of contact for the Institute in a high-demand environment, establishing and maintaining administrative processes and managing the Institute’s records in alignment with university policies.
Liaises with several areas such as HR, Finance, IST, and Advancement, and orders and tracks office supply and equipment, including supplies for large events and mail-outs.
Enables drop-in hours for faculty and staff.
Coordinates Board and committee meetings (including minute-taking) and manage primary email channels to respond to or triage enquiries from the public, media, and key supporters.

Financial Management

Coordinates the end-to-end processing and payment of organizational expenses, vendor contracts, and staff expense claims using university administrative systems.
Prepares donation and research fund deposits while reconciling accounts and corporate credit cards.
Imports, cross-references, and integrates financial data from PeopleSoft, ETRAC, and Advancement systems into Parkland’s central tracking databases.
Maintains financial reports to provide timely budget, expenditure, and donation insights to the Director.

Database Management

Manages and maintains Parkland’s MS Access and NationBuilder databases and ensures seamless communication between those databases and the U of A’s administrative software.
Supports the database and information needs of other Parkland staff members.

Event Planning

Provides administrative and financial process support to annual conferences, other events and fundraising efforts, which includes managing all event planning and preparation that leads up to the event, such as registration lists, cash management, and coordinating staff and volunteers.
Maintains and updates Parkland Institute’s display material and coordinates and staffs the display tables at events, conventions, and conferences around the province.
Administers documentation related to volunteer recruitment, appointments, training, and orientation.
Negotiates and authorizes contracts with vendors to meet the needs of each event, adhering to University policies while staying within the identified budget.

Qualifications

Completed diploma in business/administration, with 2+ years of administrative support experience in a fast-paced environment (or similar combination of education and experience).
Proficiency with Microsoft Office (i.e. Excel, Access, PowerPoint, and Word).
Experience with an integrated CMS/CRM such as NationBuilder is a definite asset.
Strong research abilities and ability to adapt to changing university policies in daily operations with minimal guidance.
Ability to manage administrative projects, coordinate committees, and work independently under tight deadlines and high-stress conditions.
Excellent organizational and communication skills.
A clear understanding of Parkland Institute’s mandate and current public policy issues is an asset.

Application Instructions

Click "Apply Now" to submit your resume and cover letter

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package.

The University of Alberta, its buildings, labs and research stations are primarily located on the territory of Néhiyaw (Cree), Niitsitapi (Blackfoot), Métis, Nakoda (Stoney), Dene, Haudenosaunee (Iroquois) and Anishinaabe (Ojibway/Saulteaux), lands that are now known as part of Treaties 6, 7 and 8 and homeland of the Métis. The University of Alberta respects the sovereignty, lands, histories, languages, knowledge systems and cultures of all First Nations, Métis, and Inuit.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms - physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.

The Faculty of Arts is a diverse and inclusive academic community spanning the humanities, social sciences, and fine arts. Through innovative research, teaching, creative expression, and strong community partnerships, the Faculty of Arts advances knowledge and drives positive societal change. It provides students with the tools to think critically, engage meaningfully, and contribute to a more just and thoughtful world.

Apply About employer

More about this job

Responsibilities

The Administrative Coordinator manages daily office operations, financial processing, and database maintenance for the Parkland Institute. They also provide administrative support for research programs, fund development, and event planning.

Requirements

Candidates must have a completed diploma in business or administration and at least two years of administrative support experience. Proficiency in Microsoft Office and strong organizational skills are required for this fast-paced environment.

Skills

Administrative support
Financial management
Database management
Event planning
Microsoft Office
Excel
Access
PowerPoint
Word
NationBuilder
Data entry
Budgeting
Communication skills
Organizational skills
Project management

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Office Operations
Financial Reporting
Data Entry
PeopleSoft
ETRAC
NationBuilder
MS Access
Event Planning
Fund Development
Vendor Contracts
Expense Claims
University Policies
Research Support
Committee Coordination
Public Policy
Administrative Systems
Records Management
Volunteer Coordination
Budgeting

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