Jobs in Canada

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Added 7 hours ago
AH
Senior Consultant
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Full-time
…patient flow, and surgical services. Working closely with the Executive Director and team members, the Senior Consultant provides leadership and expertise in the planning, implementation,…
Added 14 hours ago
CS
Regional Director of Sales and Business Development
Canuck Security Services Ltd.
Surrey, BC
- Full-time
…buildings and retail across the province, and we’re expanding into Alberta. Our growth has been built on long-term client relationships, and we’re looking for a sales leader who can build…
Added 15 hours ago
CS
Regional Director of Sales and Business Development
Canuck Security Services Ltd.
Surrey, BC
- Full-time
…buildings and retail across the province, and we’re expanding into Alberta. Our growth has been built on long-term client relationships, and we’re looking for a sales leader who can build…
Added 15 hours ago
JH
General Manager - Remote Resort (Relocation - Mountain Region)
JRoss Hospitality Recruiters
AB · Alberta, Canada
- Full-time
A remote mountain resort in Alberta is entering an exciting period of revitalization and growth under new ownership. With major infrastructure upgrades underway and a phased operational…
Added 18 hours ago
GS
National Account Manager
Guardteck Security Corp.
Mississauga, ON
- $120,000 to $140,000 CAD / year
- Full-time
…across Canada. This is a senior, Toronto-based role with a high executive profile, split roughly 60% national account leadership and service delivery, 40% business…
Added 20 hours ago
Strategic Planning Analyst III - Program Manager, Portfolio Management and Governance
City of Edmonton
AB
Positions with supervisory responsibilities must have two (2) years progressively responsible supervisory experience
Added 23 hours ago
SS
Senior Director, Procurement
Sienna Senior Living
Markham, ON
- Full-time
At Sienna, we empower our team members across Ontario, British Columbia, Saskatchewan and Alberta to help our residents live the life they desire and deserve. Our purpose is simple: to…
Added 1 day ago
Manager, Planning & Estimating, Pacific Link
Trans Mountain
Calgary, AB
…pipeline system of more than 1,150 kilometres of pipeline in Alberta, British Columbia and Washington…
Added 1 day ago
Investigations Manager
Government of Alberta
AB
Providing recommendations to ASIRT's Director of Investigations/ Executive Director concerning the quality and thoroughness of level 2 (allegations of statutory offences) investigations
Added 1 day ago
Administrative Support (Clerk II) - Branch Integrated Support Services (BISS)
City of Edmonton
AB
…critical clerical and operational coordination. Reporting to the Director of Branch Integrated Support Services (BISS), you will balance executive support for leadership with broad…
Added 1 day ago
UO
Director, International Student and Visitor Services
University of Alberta
Edmonton, AB
- Full-time
Reporting to the Executive Director IEE, you will provide strategic and operational leadership to create exceptional student experience, strengthen the university’s advising ecosystem and…
Added 1 day ago
A
Executive Director - AgeCare Aspen
AgeCare
Calgary, AB · AgeCare Aspen
- Full-time
The Executive Director (ED) is responsible for leadership, administration, and management of all AgeCare’s community services while reflecting the organization’s values of Trust, Quality,…
Added 1 day ago
Director, Insured Services and Compensation Design
Government of Alberta
AB
Reporting to the Executive Director, Provider Compensation Operations, the Director, Insured Services and Compensation Design leads the development and continuous improvement of insured…
Added 1 day ago
EG
Executive Assistant/Internal Communications Coordinator
Endress+Hauser Group
Burlington, ON
- $80,000 to $85,000 CAD / year
- Full-time
We are looking for an Executive Assistant/Internal Communications Coordinator to join our group. You will provide high-level administrative and organizational support to the Managing…
Added 2 days ago
AC
Director, Generosity and Impact, Western Canada
Abundance Canada
Abbotsford, BC
- Full-time
Work Environment: This is a hybrid role; the successful candidate must live a commutable distance to either the Abbotsford or Calgary offices
Added 2 days ago
Manager, Business Enablement
Trans Mountain
Calgary, AB
…pipeline system of more than 1,150 kilometres of pipeline in Alberta, British Columbia and Washington…
Added 2 days ago
Lead, Project Reporting
Trans Mountain
Calgary, AB
…pipeline system of more than 1,150 kilometres of pipeline in Alberta, British Columbia and Washington…
Added 2 days ago
Client Services Officer, Roynat Capital
Scotiabank
Toronto, ON
A high degree of professionalism is required as the role has frequent contact with clients, prospects, COI’s, lawyers, accountants, Roynat Executive Office and other Scotiabank partners.
Added 2 days ago
M
Director of Product Development
Mitsoh
AB · Greater Edmonton Metropolitan Area
- Full-time
Reporting to the Chief Executive Officer, this role is solo to start and builds Mitsoh’s product development function from the ground up. The Director partners closely with Operations,…
Added 2 days ago
SF
Commercial Account Manager
Summit Fleet
Leduc, AB
- Full-time
…opportunities and growing strategic client relationships across Alberta. Reporting to the Director of Summit Fleet, you'll act as a trusted advisor to organizations seeking commercial fleet…
Added 3 days ago
EC
Senior Customer Success Manager, Prairies
Esri Canada
AB · Edmonton, AB
- Full-time
Reporting to the Prairies Region Director, the person in this role provides senior‑level customer success and account leadership for complex, high‑value GIS customers. Operating with broad…
Added 4 days ago
EF
Executive Director - Disability and Community Services
Edenbridge Family Services Inc
Lethbridge, AB
- Temporary
We are seeking an Executive Director who brings strong business experience, effective people leadership and a thorough understanding of Alberta’s Persons with Developmental Disabilities…
Added 4 days ago
Chief Information Officer/Director, Digital Services
The City of Red Deer
Red Deer, AB
The City of Red Deer is seeking an accomplished and innovative technology executive to join our Corporate Performance and Supports Division as Chief Information Officer (CIO) / Director,…
Added 4 days ago
Governance and Stakeholder Coordination
Government of Alberta
AB
Reporting to the Director, Governance and Coordination, the Policy Advisor provides policy, governance, stakeholder and executive support for Alberta's participation in the West Coast Oil…
Added 4 days ago
CK
Executive Assistant
Chief Kinosew Awasak Mikiwahp (Driftpile Children’s Lodge)
Driftpile, AB
- Full-time
Reporting to the Executive Director, the Executive Assistant provides administrative and program support for CKAM. The role coordinates office activities and communications, manages the…

University of Alberta

Administration Coordinator

Edmonton, AB, Canada

Part-time

Apply on iaejup.fa.ocs.oraclecloud.com About employer

Applications open in a new tab.

Job details

Job type: Part-time
Apply by: Nov 13, 2026
Experience: Completed diploma in business/administration, with 2+ years of administrative support experience in a fast-paced environment (or similar combination of education and experience).
Posting language: English
Posted: Oct 29, 2026

Original job description

This competition is open to all applicants; however, internal applicants will be given priority consideration based on minimum qualifications, or a combination of experience, skills, and abilities before external applicants are considered.

Location - This role is hybrid with a mix of remote and in-person. Work primarily takes place at North Campus, Edmonton.

The Parkland Institute is hiring for an Administrative Coordinator. Reporting to the Executive Director of Parkland Institute, the Administrative Coordinator provides all day-to-day administrative support to Parkland Institute. Duties include general deposits, payables, receivables, data entry, office administration, and Parkland Institute’s primary point of contact. The position provides direct support to the Director of Parkland Institute and Associate Director for all programs, research and fund development.

Responsibilities

Administration

Manages daily office operations and the point of contact for the Institute in a high-demand environment, establishing and maintaining administrative processes and managing the Institute’s records in alignment with university policies.
Liaises with several areas such as HR, Finance, IST, and Advancement, and orders and tracks office supply and equipment, including supplies for large events and mail-outs.
Enables drop-in hours for faculty and staff.
Coordinates Board and committee meetings (including minute-taking) and manage primary email channels to respond to or triage enquiries from the public, media, and key supporters.

Financial Management

Coordinates the end-to-end processing and payment of organizational expenses, vendor contracts, and staff expense claims using university administrative systems.
Prepares donation and research fund deposits while reconciling accounts and corporate credit cards.
Imports, cross-references, and integrates financial data from PeopleSoft, ETRAC, and Advancement systems into Parkland’s central tracking databases.
Maintains financial reports to provide timely budget, expenditure, and donation insights to the Director.

Database Management

Manages and maintains Parkland’s MS Access and NationBuilder databases and ensures seamless communication between those databases and the U of A’s administrative software.
Supports the database and information needs of other Parkland staff members.

Event Planning

Provides administrative and financial process support to annual conferences, other events and fundraising efforts, which includes managing all event planning and preparation that leads up to the event, such as registration lists, cash management, and coordinating staff and volunteers.
Maintains and updates Parkland Institute’s display material and coordinates and staffs the display tables at events, conventions, and conferences around the province.
Administers documentation related to volunteer recruitment, appointments, training, and orientation.
Negotiates and authorizes contracts with vendors to meet the needs of each event, adhering to University policies while staying within the identified budget.

Qualifications

Completed diploma in business/administration, with 2+ years of administrative support experience in a fast-paced environment (or similar combination of education and experience).
Proficiency with Microsoft Office (i.e. Excel, Access, PowerPoint, and Word).
Experience with an integrated CMS/CRM such as NationBuilder is a definite asset.
Strong research abilities and ability to adapt to changing university policies in daily operations with minimal guidance.
Ability to manage administrative projects, coordinate committees, and work independently under tight deadlines and high-stress conditions.
Excellent organizational and communication skills.
A clear understanding of Parkland Institute’s mandate and current public policy issues is an asset.

Application Instructions

Click "Apply Now" to submit your resume and cover letter

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package.

The University of Alberta, its buildings, labs and research stations are primarily located on the territory of Néhiyaw (Cree), Niitsitapi (Blackfoot), Métis, Nakoda (Stoney), Dene, Haudenosaunee (Iroquois) and Anishinaabe (Ojibway/Saulteaux), lands that are now known as part of Treaties 6, 7 and 8 and homeland of the Métis. The University of Alberta respects the sovereignty, lands, histories, languages, knowledge systems and cultures of all First Nations, Métis, and Inuit.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms - physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.

The Faculty of Arts is a diverse and inclusive academic community spanning the humanities, social sciences, and fine arts. Through innovative research, teaching, creative expression, and strong community partnerships, the Faculty of Arts advances knowledge and drives positive societal change. It provides students with the tools to think critically, engage meaningfully, and contribute to a more just and thoughtful world.

Apply on iaejup.fa.ocs.oraclecloud.com About employer

More about this job

Responsibilities

The Administrative Coordinator manages daily office operations, financial processing, and database maintenance for the Parkland Institute. They also provide administrative support for research programs, fund development, and event planning.

Requirements

Candidates must have a completed diploma in business or administration and at least two years of administrative support experience. Proficiency in Microsoft Office and strong organizational skills are required for this fast-paced environment.

Skills

Administrative support
Financial management
Database management
Event planning
Microsoft Office
Excel
Access
PowerPoint
Word
NationBuilder
Data entry
Budgeting
Communication skills
Organizational skills
Project management

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Office Operations
Financial Reporting
Data Entry
PeopleSoft
ETRAC
NationBuilder
MS Access
Event Planning
Fund Development
Vendor Contracts
Expense Claims
University Policies
Research Support
Committee Coordination
Public Policy
Administrative Systems
Records Management
Volunteer Coordination
Budgeting

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Work requirements

Jobs in Canada