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Added 14 mins ago
CG
Regional Operations Controller
Compass Group Canada
Mississauga, ON
- Full-time
Cost accounting knowledge, analytical capabilities and experience, project leadership skills
Added 14 mins ago
AC
Financial Analyst
ATS Corporation
Cambridge, ON
- $64,000 to $88,000 CAD / year
- Full-time
…financial and operational support to Service Leadership and Project Management teams. The role focuses on weekly forecasting, revenue tracking, month-end reporting, and maintaining accurate…
Added 14 mins ago
CO
Mgr, Business Planning & Financial Systems - Finance
City of Mississauga
Mississauga, ON
- Full-time
Oversee in-year monitoring reports for Leadership Team (LT), Council, and external stakeholders, including operating forecasts and capital project updates.
Added 14 mins ago
B
Specialist, Channel Compensation
Bell
Mississauga, ON
- Full-time
A self-starter with proven project management skills, capable of driving projects from end-to-end and collaborating effectively across business units (e.g., Sales, Finance, Operations).
Added 14 mins ago
V
Business Analyst/Data Visualization
Virtusa
Mississauga, ON
- Full-time
Knowledge in App onboarding ,Timelines setting ,SEBI compliance ,Milestone modification ,Project milestones creation
Added 14 mins ago
SO
Mechanical Engineer in Training
Salas O'Brien
Toronto, ON · North York, ON
- Full-time
In this role you will: you will have responsibility for assisting project teams with the design of mechanical systems for various building facilities including heating, ventilation, air…
Added 14 mins ago
TR
Commercial Property Manager
Taylor Ryan Executive Search Partners
Toronto, ON · Etobicoke, ON
- $95,000 to $120,000 CAD / year
- Full-time
Produce monthly ownership reporting: financials with variance commentary, receivables, leasing status, and capital project updates
Added 14 mins ago
TP
Manager, Real Estate Operations
Toronto Pearson International Airport
Toronto, ON
- Full-time
…operations, operating cost and recovery-rate management, tenant project oversight, and the resolution of contractual and operational issues. As a key liaison between tenants and internal…
Added 14 mins ago
PG
Enterprise Product Analyst
Pacer Group
Calgary, AB
- $46 to $50 CAD / hour
- Contract
Experience in process improvement, gap analysis, UAT, and end-to-end project delivery.
Added 14 mins ago
PC
Program Manager - Capital Markets (FSI)
PPT Consulting
Toronto, ON
- Full-time
Maintain project plans, track milestones and deliverables, and proactively address potential delays or delivery risks.
Added 44 mins ago
B
Analyst, Engineering Program Management
Bombardier
Dorval, QC
- Full-time
Create and follow project schedules to meet the Program requirements;
Added 44 mins ago
G&
Managing Director
Groom & Associés / Associates
Montreal, QC
- Full-time
Expand strategic accounts, channel partnerships, and major project opportunities across Canada.
Added 44 mins ago
CC
Project Accountant
Corebuild Construction Ltd.
Toronto, ON · North York, ON
- Full-time
The Project Accountant plays a critical role in supporting the financial health of our construction projects from initiation through completion.
Added 44 mins ago
SR
Assistant Project Manager
SmartCentres REIT
Vaughan, ON
- Full-time
Job Title: Assistant Project Manager - Construction
Added 44 mins ago
NB
Senior Advisor, Governance and Strategic Initiatives
National Bank of Canada
Montreal, QC
- Full-time
Experience in strategy, governance, performance, project and process management, organizational transformation, consulting, or related fields.
Added 44 mins ago
W
Scheduler
Webuild
Toronto, ON
- Full-time
You will be part of our Connect 6ix project, playing a key role in driving its success and contributing to one of Canada’s most exciting infrastructure projects.
Added 44 mins ago
B
R&D Tax Client Delivery Manager
Boast
Montreal, QC
- Full-time
Familiarity with project management tools (e.g., JIRA, Asana, GitHub, Clickup, Linear, Notion), accounting systems (e.g., QuickBooks, FreshBooks, Oracle NetSuite) and payroll systems…
Added 45 mins ago
DP
Property Manager
Drake Property Management
Hamilton, ON
- $70,000 to $75,000 CAD / year
- Full-time
Monitor project progress and proactively identify operational risks or delays.
Added 45 mins ago
ES
Facility Manager - Toronto
Equans Services Canada & US
Toronto, ON
- Full-time
…the site team to ensure compliance with all provisions of the Project Agreement (PA) and the Facility Management Service Agreement…
Added 45 mins ago
B
Operations Manager
BGIS
Toronto, ON
- Full-time
Responsible for operations and budget management, service delivery management, project management, client relationship management, health and safety, and emergency preparedness and business…
Added 45 mins ago
KR
Junior Accounts Payable Specialist
Kassen Recruitment
Brampton, ON
- Full-time
A leading organization in the construction and project services industry is seeking an Accounts Payable Specialist to join its finance team. This role is ideal for a detail-oriented…
Added 45 mins ago
KP
Change Specialist, Finance
Kruger Products | Produits Kruger
Mississauga, ON
- Full-time
…business readiness, and adoption activities. Working closely with project teams, business stakeholders, and end users, you will support the successful adoption of new systems, processes,…
Added 45 mins ago
GC
Billing Administrator
Great Canadian Exteriors Corporation
AB · Edmonton, AB
- Full-time
…professionally managed, ensuring reliability and consistency in every project we work…
Added 45 mins ago
C/
Member Services Coordinator (12 month contract)
CIRO / OCRI
Vancouver, BC
- Full-time
Added 45 mins ago
S
Corporate Senior Financial AnalystBusiness Planning, Finance
Sanya’k̓ula
Burnaby, BC
- Full-time

University of Alberta

Administration Coordinator

Edmonton, AB, Canada

Part-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Part-time
Apply by: Nov 13, 2026
Experience: Completed diploma in business/administration, with 2+ years of administrative support experience in a fast-paced environment (or similar combination of education and experience).
Posting language: English
Posted: Oct 29, 2026

Original job description

This competition is open to all applicants; however, internal applicants will be given priority consideration based on minimum qualifications, or a combination of experience, skills, and abilities before external applicants are considered.

Location - This role is hybrid with a mix of remote and in-person. Work primarily takes place at North Campus, Edmonton.

The Parkland Institute is hiring for an Administrative Coordinator. Reporting to the Executive Director of Parkland Institute, the Administrative Coordinator provides all day-to-day administrative support to Parkland Institute. Duties include general deposits, payables, receivables, data entry, office administration, and Parkland Institute’s primary point of contact. The position provides direct support to the Director of Parkland Institute and Associate Director for all programs, research and fund development.

Responsibilities

Administration

Manages daily office operations and the point of contact for the Institute in a high-demand environment, establishing and maintaining administrative processes and managing the Institute’s records in alignment with university policies.
Liaises with several areas such as HR, Finance, IST, and Advancement, and orders and tracks office supply and equipment, including supplies for large events and mail-outs.
Enables drop-in hours for faculty and staff.
Coordinates Board and committee meetings (including minute-taking) and manage primary email channels to respond to or triage enquiries from the public, media, and key supporters.

Financial Management

Coordinates the end-to-end processing and payment of organizational expenses, vendor contracts, and staff expense claims using university administrative systems.
Prepares donation and research fund deposits while reconciling accounts and corporate credit cards.
Imports, cross-references, and integrates financial data from PeopleSoft, ETRAC, and Advancement systems into Parkland’s central tracking databases.
Maintains financial reports to provide timely budget, expenditure, and donation insights to the Director.

Database Management

Manages and maintains Parkland’s MS Access and NationBuilder databases and ensures seamless communication between those databases and the U of A’s administrative software.
Supports the database and information needs of other Parkland staff members.

Event Planning

Provides administrative and financial process support to annual conferences, other events and fundraising efforts, which includes managing all event planning and preparation that leads up to the event, such as registration lists, cash management, and coordinating staff and volunteers.
Maintains and updates Parkland Institute’s display material and coordinates and staffs the display tables at events, conventions, and conferences around the province.
Administers documentation related to volunteer recruitment, appointments, training, and orientation.
Negotiates and authorizes contracts with vendors to meet the needs of each event, adhering to University policies while staying within the identified budget.

Qualifications

Completed diploma in business/administration, with 2+ years of administrative support experience in a fast-paced environment (or similar combination of education and experience).
Proficiency with Microsoft Office (i.e. Excel, Access, PowerPoint, and Word).
Experience with an integrated CMS/CRM such as NationBuilder is a definite asset.
Strong research abilities and ability to adapt to changing university policies in daily operations with minimal guidance.
Ability to manage administrative projects, coordinate committees, and work independently under tight deadlines and high-stress conditions.
Excellent organizational and communication skills.
A clear understanding of Parkland Institute’s mandate and current public policy issues is an asset.

Application Instructions

Click "Apply Now" to submit your resume and cover letter

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package.

The University of Alberta, its buildings, labs and research stations are primarily located on the territory of Néhiyaw (Cree), Niitsitapi (Blackfoot), Métis, Nakoda (Stoney), Dene, Haudenosaunee (Iroquois) and Anishinaabe (Ojibway/Saulteaux), lands that are now known as part of Treaties 6, 7 and 8 and homeland of the Métis. The University of Alberta respects the sovereignty, lands, histories, languages, knowledge systems and cultures of all First Nations, Métis, and Inuit.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms - physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.

The Faculty of Arts is a diverse and inclusive academic community spanning the humanities, social sciences, and fine arts. Through innovative research, teaching, creative expression, and strong community partnerships, the Faculty of Arts advances knowledge and drives positive societal change. It provides students with the tools to think critically, engage meaningfully, and contribute to a more just and thoughtful world.

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More about this job

Responsibilities

The Administrative Coordinator manages daily office operations, financial processing, and database maintenance for the Parkland Institute. They also provide administrative support for research programs, fund development, and event planning.

Requirements

Candidates must have a completed diploma in business or administration and at least two years of administrative support experience. Proficiency in Microsoft Office and strong organizational skills are required for this fast-paced environment.

Skills

Administrative support
Financial management
Database management
Event planning
Microsoft Office
Excel
Access
PowerPoint
Word
NationBuilder
Data entry
Budgeting
Communication skills
Organizational skills
Project management

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Office Operations
Financial Reporting
Data Entry
PeopleSoft
ETRAC
NationBuilder
MS Access
Event Planning
Fund Development
Vendor Contracts
Expense Claims
University Policies
Research Support
Committee Coordination
Public Policy
Administrative Systems
Records Management
Volunteer Coordination
Budgeting

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