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Added 39 mins ago
LM
Manager, Workplace Operations & Executive Support - Canada
Liberty Mutual Canada
Toronto, ON
- Full-time
Lead day-to-day workplace operations across Liberty Mutual Canada offices, including reception, catering, mail and delivery services, meeting-room readiness, office access and general…
Added 39 mins ago
IF
Director - Governance & Client Account Management
International Financial Data Services (IFDS)
Toronto, ON
- Full-time
Lead the identification and documentation of risks and controls across changes and initiatives (projects, service requests, incidents and adhoc initiatives such as proactive testing of…
Added 55 mins ago
LG
Accounting Manager
Lawen Group
Halifax, NS
- Full-time
…portfolio of real estate, construction, and operating entities. Reporting to the Director of Finance, you'll lead the day-to-day accounting function, oversee a talented accounting team, and…
Added 55 mins ago
S
Facilities Manager
Solidigm
Vancouver, BC
- Full-time
…in Asia, Europe, and the Americas. Solidigm will continue to lead the world in innovating new Memory technologies with aspirations to be the #1 NAND memory company in the world. At…
Added 1 hour ago
TI
Operations Manager
Trim It All Inc.
Ottawa, ON · Greater Ottawa Metropolitan Area
- Full-time
We are seeking an experienced and dynamic professional to join our team as an Operations Manager. Reporting to the owner, in this role you’ll be responsible for owning day-to-day operations…
Added 2 hours ago
B
Data Integrity Lead
BGIS
Toronto, ON
- Full-time
The Data Integrity Lead partners closely with Facilities Management, Project Delivery, Capital Planning, Lease Administration, Finance, and Portfolio teams to ensure that data structures,…
Added 2 hours ago
I
Manager, Product Manufacturing
Inertia
Toronto, ON
- Full-time
We are looking for an engineer with deep manufacturing process knowledge and strong project and people leadership to lead new product manufacturing at Inertia. You will take products from…
Added 2 hours ago
TT
Senior Contract Administrator (13883)
Toronto Transit Commission (TTC)
Toronto, ON · Greater Toronto Area, Canada
- $100,318.4 to $125,434.4 CAD / year
- Full-time
You will lead assigned contracts and the respective progress, analyze internal data, and prepare and provide status reports to management and project teams, as required.
Added 2 hours ago
T
Non-Technical Publications Manager
Thales
Ottawa, ON
- Full-time
…the team and internal stakeholders, subject matter experts, project teams and leadership. The Manager is responsible for establishing clear priorities, managing workload and delivery…
Added 3 hours ago
Control and Automation Engineer-in-Training
Hatch
Saskatoon, SK
Hatch is seeking a Control & Automation Engineer-in-Training new graduate with interest in Control Systems and Automation in our Project Delivery Group. Reporting to the Control and…
Added 3 hours ago
EHS Manager
Aecon
Pickering, ON
Integrity. We lead by example, with humility and courage.
Added 4 hours ago
Sr. Manager, Trade Compliance
L3Harris Technologies
ON · Waterdown, ON
We are seeking a strategic and results-driven Senior Manager, Trade Compliance to lead a team of import and export professionals and oversee the implementation and compliance with…
Added 5 hours ago
UO
Administration Coordinator
University of Alberta
Edmonton, AB
- Part-time
The Parkland Institute is hiring for an Administrative Coordinator. Reporting to the Executive Director of Parkland Institute, the Administrative Coordinator provides all day-to-day…
Added 5 hours ago
Mgr, Business Planning & Financial Systems - Finance
City of Mississauga
Mississauga, ON
The Manager Budgets, Business Planning & Financial Systems is responsible for leading the City’s business planning and budget process, overseeing financial systems and reporting, and…
Added 6 hours ago
T
Sr. Business Systems Analyst Specialist, TD Securities
TD
Toronto, ON
- Full-time
We are looking for an experienced Senior Business Systems Analyst to lead the Volcker regulatory reporting workstream within Market Risk Technology. This is a senior, hands-on role for…
Added 7 hours ago
W
Senior Manager, Project Management
Worley
AB · Edmonton, AB
- Full-time
Team Management: Lead, mentor, and motivate large, integrated project teams, including Engineering, Procurement, Project Controls, Construction Management, and Quality Assurance personnel.
Added 7 hours ago
BA
Senior Financial Analyst
BC Assessment
Victoria, BC
- Full-time
…and looking for opportunities to improve financial processes, systems and controls. Whether leading a project, advising on a complex financial issue or guiding the work of others, you bring…
Added 8 hours ago
E
Contrôleur·euse financier·ère │ Financial Controller
Evvo
Montreal, QC
- $90,000 to $105,000 CAD / year
- Full-time
Added 10 hours ago
HA
Manager, E,I&C
Halyard and Micon Group
Toronto, ON
- Full-time
Reporting to the Senior Manager, Engineering, the incumbent will be an experienced Electrical or Instrumentation/Controls Engineer responsible for leading and managing the electrical,…
Added 10 hours ago
HI
Manager, E,I&C
Halyard Inc.
Toronto, ON
- Full-time
Reporting to the Senior Manager, Engineering, the incumbent will be an experienced Electrical or Instrumentation/Controls Engineer responsible for leading and managing the electrical,…
Added 11 hours ago
Manager, Policy & Research-HS321
City of London
London, ON
Proficient in Microsoft Office Suite and related software systems.
Added 12 hours ago
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Senior Financial Crime Risk Investigator - Ministerial Directives and Sanctions
TD
Toronto, ON
- Full-time
Lead work stream by acting as a project lead for large or complex projects/initiatives in accordance with project management methodologies
Added 13 hours ago
Facilities Project Manager
Give and Go Prepared Foods
Toronto, ON
Give & Go Prepared Foods is seeking a Facilities Project Manager to lead corporate facilities maintenance engineering across our manufacturing, storage, and office locations.
Added 14 hours ago
CO
STRATEGIC ENTERPRISE INTEGRATION & MODERNIZATION LEAD (DATA MANAGEMENT)
City of Toronto
Toronto, ON
- Full-time
In this temporary role, reporting to the Senior Project Manager , the SEIM Lead (Data Management) will lead complex, multi-year, multi-divisional technology transformation projects for the…
Added 18 hours ago
DM
Cybersecurity Lead
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- Full-time
The Cybersecurity Lead is responsible for protecting the Company's information systems, operational technology (OT) environments, and digital assets from cyber threats. This role owns and…

University of Alberta

Administration Coordinator

Edmonton, AB, Canada

Part-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Part-time
Apply by: Nov 13, 2026
Experience: Completed diploma in business/administration, with 2+ years of administrative support experience in a fast-paced environment (or similar combination of education and experience).
Posting language: English
Posted: Oct 29, 2026

Original job description

This competition is open to all applicants; however, internal applicants will be given priority consideration based on minimum qualifications, or a combination of experience, skills, and abilities before external applicants are considered.

Location - This role is hybrid with a mix of remote and in-person. Work primarily takes place at North Campus, Edmonton.

The Parkland Institute is hiring for an Administrative Coordinator. Reporting to the Executive Director of Parkland Institute, the Administrative Coordinator provides all day-to-day administrative support to Parkland Institute. Duties include general deposits, payables, receivables, data entry, office administration, and Parkland Institute’s primary point of contact. The position provides direct support to the Director of Parkland Institute and Associate Director for all programs, research and fund development.

Responsibilities

Administration

Manages daily office operations and the point of contact for the Institute in a high-demand environment, establishing and maintaining administrative processes and managing the Institute’s records in alignment with university policies.
Liaises with several areas such as HR, Finance, IST, and Advancement, and orders and tracks office supply and equipment, including supplies for large events and mail-outs.
Enables drop-in hours for faculty and staff.
Coordinates Board and committee meetings (including minute-taking) and manage primary email channels to respond to or triage enquiries from the public, media, and key supporters.

Financial Management

Coordinates the end-to-end processing and payment of organizational expenses, vendor contracts, and staff expense claims using university administrative systems.
Prepares donation and research fund deposits while reconciling accounts and corporate credit cards.
Imports, cross-references, and integrates financial data from PeopleSoft, ETRAC, and Advancement systems into Parkland’s central tracking databases.
Maintains financial reports to provide timely budget, expenditure, and donation insights to the Director.

Database Management

Manages and maintains Parkland’s MS Access and NationBuilder databases and ensures seamless communication between those databases and the U of A’s administrative software.
Supports the database and information needs of other Parkland staff members.

Event Planning

Provides administrative and financial process support to annual conferences, other events and fundraising efforts, which includes managing all event planning and preparation that leads up to the event, such as registration lists, cash management, and coordinating staff and volunteers.
Maintains and updates Parkland Institute’s display material and coordinates and staffs the display tables at events, conventions, and conferences around the province.
Administers documentation related to volunteer recruitment, appointments, training, and orientation.
Negotiates and authorizes contracts with vendors to meet the needs of each event, adhering to University policies while staying within the identified budget.

Qualifications

Completed diploma in business/administration, with 2+ years of administrative support experience in a fast-paced environment (or similar combination of education and experience).
Proficiency with Microsoft Office (i.e. Excel, Access, PowerPoint, and Word).
Experience with an integrated CMS/CRM such as NationBuilder is a definite asset.
Strong research abilities and ability to adapt to changing university policies in daily operations with minimal guidance.
Ability to manage administrative projects, coordinate committees, and work independently under tight deadlines and high-stress conditions.
Excellent organizational and communication skills.
A clear understanding of Parkland Institute’s mandate and current public policy issues is an asset.

Application Instructions

Click "Apply Now" to submit your resume and cover letter

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package.

The University of Alberta, its buildings, labs and research stations are primarily located on the territory of Néhiyaw (Cree), Niitsitapi (Blackfoot), Métis, Nakoda (Stoney), Dene, Haudenosaunee (Iroquois) and Anishinaabe (Ojibway/Saulteaux), lands that are now known as part of Treaties 6, 7 and 8 and homeland of the Métis. The University of Alberta respects the sovereignty, lands, histories, languages, knowledge systems and cultures of all First Nations, Métis, and Inuit.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms - physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.

The Faculty of Arts is a diverse and inclusive academic community spanning the humanities, social sciences, and fine arts. Through innovative research, teaching, creative expression, and strong community partnerships, the Faculty of Arts advances knowledge and drives positive societal change. It provides students with the tools to think critically, engage meaningfully, and contribute to a more just and thoughtful world.

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More about this job

Responsibilities

The Administrative Coordinator manages daily office operations, financial processing, and database maintenance for the Parkland Institute. They also provide administrative support for research programs, fund development, and event planning.

Requirements

Candidates must have a completed diploma in business or administration and at least two years of administrative support experience. Proficiency in Microsoft Office and strong organizational skills are required for this fast-paced environment.

Skills

Administrative support
Financial management
Database management
Event planning
Microsoft Office
Excel
Access
PowerPoint
Word
NationBuilder
Data entry
Budgeting
Communication skills
Organizational skills
Project management

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Office Operations
Financial Reporting
Data Entry
PeopleSoft
ETRAC
NationBuilder
MS Access
Event Planning
Fund Development
Vendor Contracts
Expense Claims
University Policies
Research Support
Committee Coordination
Public Policy
Administrative Systems
Records Management
Volunteer Coordination
Budgeting

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