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Added 8 mins ago
SG
Human Resources Administrator
Steelcon Group of Companies
Vaughan, ON
- Full-time
…department by managing records, coordinating activities, maintaining data, and ensuring important administrative processes run smoothly. This role is ideal for someone who enjoys working…
Added 39 mins ago
PH
Administrative Assistant 2, Various Programs/Services
Provincial Health Services Authority
Vancouver, BC
- Full-time
…inherent in all aspects of this position. The Administrative Assistant provides confidential administrative and secretarial support to the designated Senior Leader and assists with the…
Added 1 hour ago
TH
Unit Coordination Assistant| Part-Time| Buttonwood Ave- BUT 3E IP Rehab
Trillium Health Partners
ON · ON, Canada
- Part-time
The Unit Coordination Assistant (UCA) provides clerical support for patient administrative services; information management; unit reception; ensures the clerical administration and…
Added 1 hour ago
T
Recycler - London (Full-Time)
Talize
London, ON
- $18.3 CAD / hour
- Full-time
Support basic administrative tasks such as recording weights and inventory data
Added 2 hours ago
SD
Pharmacy Assistant, Hourly Part Time Day
Shoppers Drug Mart
Yarmouth Indian Reserve No. 33, NS
- Part-time
Data entry for new prescriptions, and managing refill request processing
Added 4 hours ago
LH
Physiotherapy Assistant
Lifemark Health Group
Calgary, AB
- Full-time
Physiotherapy Assistant - Lifemark Physiotherapy Springborough
Added 4 hours ago
W
(CAN) Pharmacy Assistant
Walmart
Mission, BC
- Part-time
The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity to provide patient…
Added 4 hours ago
Graduate Program Assistant, Assistant to the Director
Simon Fraser University
Burnaby, BC
Added 6 hours ago
WC
(CAN) Pharmacy Assistant
Walmart Canada
Mission, BC
- Full-time
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 6 hours ago
SM
Storeperson
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Added 6 hours ago
W
Cost Control Assistant
Webuild
Ottawa, ON
- $70,000 to $90,000 CAD / year
- Full-time
Analyze various data and identify errors, inconsistencies, or cost-saving opportunities.
Added 6 hours ago
CE
Assistant Director for Fitness and Aquatics
Certified Equity Professional Institute
ON · Regional Municipality of York, ON
- Full-time
…services, including borrowing transactions, information assistance, data collection, building operations, and student employee oversight. They perform circulation-related functions,…
Added 6 hours ago
PM
Administrative Assistant
Planar Motor
Richmond, BC
- Full-time
Enter and maintain data in ERP and CRM systems
Added 6 hours ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Advanced digital literacy and proficiency in Microsoft Office Suite; experience with data analytic tools, Meditech and other hospital information systems is an asset.
Added 7 hours ago
UO
Lead Executive Assistant
University of Ottawa
Ottawa, ON · Tabaret Hall
- Full-time
Reporting: Performs analysis and research, and compiles data, statistics and other information to produce reports to support discussions, decision making, special projects and management…
Added 7 hours ago
LC
Pharmacy Assistant, Hourly Full Time Day
Loblaw Companies Limited
Dauphin, MB
- Full-time
Data entry for new prescriptions, and managing refill request processing
Added 7 hours ago
L
Assistant Manager, Guest Experience | Midtown, Saskatoon
lululemon
Saskatoon, SK
- Full-time
Must have the ability to travel to assigned store with reliable transportation methods
Added 7 hours ago
NESGC Assistant
Health Sciences North
Sudbury, ON
Complete data collection and submission for all services under the NESGC umbrella.
Added 7 hours ago
NESGC Assistant
Health Sciences North
Sudbury, ON
Complete data collection and submission for all services under the NESGC umbrella.
Added 7 hours ago
Medical Laboratory Assistant
Winnipeg Regional Health Authority
Winnipeg, MB
Under the general supervision of the Charge Technologist or designate, the Medical Laboratory Assistant (MLA) is responsible for assisting the laboratory in its role of sample triaging,…
Added 7 hours ago
Secretary 3
Winnipeg Regional Health Authority
Winnipeg, MB
Successful completion of a formal post-secondary administrative assistant program required.
Added 8 hours ago
R|
Fellowship and Bursary Administrative Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Reporting to the Chair of the Department of Pediatric Surgery, the Fellowship and Bursary Administrative Assistant provides administrative support to the department’s fellowship and…
Added 8 hours ago
LC
Pharmacy Assistant, Hourly Full Time Flexible Shifts
Loblaw Companies Limited
Prince Edward, ON
- Full-time
Data entry for new prescriptions, and managing refill request processing
Added 8 hours ago
LC
Pharmacy Assistant, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Prince Edward, ON
- Part-time
Data entry for new prescriptions, and managing refill request processing
Added 8 hours ago
J
Accounting Manager - Financial Reporting
Jobgether
Canada
- $100,000 to $125,000 CAD / year
- Full-time
Must be based in the Greater Vancouver, BC area and able to attend in-person team sessions five days per quarter

Closed listing

University of Alberta

Administrative Assistant - Clinical Trials

Edmonton, AB, Canada

Full-time

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Job type: Full-time
Closing date: Oct 10, 2026
Posting language: English
Posted: Oct 2, 2026

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Original job description

Archived listing. The details below describe a past opening.

This position has a term length of 1 year plus 1 day, with the possibility of extension.

Location - This role is in-person at North Campus Edmonton.

This position is responsible for assisting the Gastroenterology research group with core administrative tasks relating to all administrative aspects of conducting clinical trials in gastroenterology. Under the supervision of Dr Frank Hoentjen, the Administrative Assistant will provide day-to-day administrative support to the study team staff.

Specific responsibilities include regulatory & documentation administration, ongoing study maintenance, scheduling monitoring visits, study closeout and archiving, and administrative and operational support.

Responsibilities

Regulatory & Documentation Management

Maintain and organize regulatory binders and essential study documents.
Ensure all regulatory documentation is current, accurate, and audit-ready.
Track and ensure completion of required certifications (e.g., GCP, CPR, and annual CV updates for study staff).

Study Start-Up (Sponsor Package Focus)

Ensure all required site documentation is completed, collected, and returned to the sponsor/CRO in a timely manner.
Coordinate internal site readiness activities, including document collection and organization.
File and maintain all start-up documentation within regulatory binders.

Ongoing Study Maintenance

Maintain ongoing communication with sponsors/CROs on behalf of the site for document reconciliation.
Ensure regulatory documents remain up to date throughout the study.

Monitoring Visits & Communication

Schedule and coordinate monitoring visits, audits, and site visits.
Prepare and maintain documentation required for monitoring visits.
Organize and set up meetings (including virtual meetings via Microsoft Teams).
Act as a point of contact for sponsor document requests.

Study Closeout & Archiving

Assist with study closeout activities, including document reconciliation and completion of required checklists.
Ensure proper archiving of study files in accordance with institutional and regulatory requirements.

Administrative & Operational Support

Provide administrative and coordination support to the research team, including overflow supervisory tasks as needed.
Maintain internal tracking systems and logs to support study operations.
Assist with workflow coordination across multiple studies and priorities.

Qualifications

Minimum education: High School diploma
Minimum of 2 years working in an academic clinic research setting.
Experience working in an academic or research setting is preferred.
Experience in working with multi-disciplinary groups.
Proficiency in Microsoft Office and trial portals.
Problem solving, communication (oral and written), interpersonal, and organizational skills.
High level of accuracy and attention to detail required.
Commitment to providing timely and efficient service.
Knowledge of the research policies, procedures and guidelines for the major CROs and partners is preferred.
Demonstrated competencies in the areas of professionalism, results orientation, organizational
understanding, teamwork, flexibility and adaptability.

Application Instructions

Click "Apply Now" to submit your resume and cover letter.

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package.

The University of Alberta, its buildings, labs and research stations are primarily located on the territory of Néhiyaw (Cree), Niitsitapi (Blackfoot), Métis, Nakoda (Stoney), Dene, Haudenosaunee (Iroquois) and Anishinaabe (Ojibway/Saulteaux), lands that are now known as part of Treaties 6, 7 and 8 and homeland of the Métis. The University of Alberta respects the sovereignty, lands, histories, languages, knowledge systems and cultures of all First Nations, Métis, and Inuit.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms - physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.

The Faculty of Medicine & Dentistry is one of the world’s top academic health science centres. With 21 departments, multiple research institutes and centres, and a focus on excellence in education, research, and clinical care, the faculty trains outstanding medical and dental professionals and drives global health innovation in collaboration with partners across sectors.

About employer

More about this job

Responsibilities

The Administrative Assistant will provide operational and regulatory support to the gastroenterology research team, including managing study documentation and coordinating monitoring visits. They are responsible for ensuring all regulatory binders are audit-ready and assisting with study start-up and closeout activities.

Requirements

Candidates must have a high school diploma and at least two years of experience working in an academic clinical research setting. Proficiency in Microsoft Office and trial portals, along with strong organizational and communication skills, is required.

Skills

Regulatory documentation
Clinical trials
Gastroenterology research
Study maintenance
Scheduling
Audit preparation
Microsoft Office
Trial portals
Communication
Problem solving
Organizational skills
Attention to detail
Data reconciliation
Workflow coordination

Visa sponsorship

Not detected in the job text

Hiring contact

Frank Hoentjen

Keywords

Administrative Assistant
Clinical Trials
Gastroenterology
Regulatory Binders
Study Start-Up
Study Closeout
Monitoring Visits
CRO
Sponsor
GCP
CPR
Microsoft Teams
Academic Research
Documentation Management
Audit-ready
Data Reconciliation
Research Policies
Operational Support

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Jobs in Canada