Administrative Coordinator

This competition is open to all applicants; however, internal applicants will be given priority consideration based on minimum qualifications, or a combination of experience, skills, and abilities before external applicants are considered.

This position has a term length of 12 months.

Location - This role is hybrid with a mix of remote and in-person. Work primarily takes place at North Campus, Edmonton.

The Administrative Coordinator provides administrative and operational support to the Alberta Land Institute (ALI) and its Director. Reporting to the Director, the incumbent supports the effective day-to-day operations of the Institute by coordinating administrative functions, managing multiple priorities, and working independently.

Responsibilities

• Process and track financial transactions, including invoices, expenses, reimbursements, purchasing and credit-card transactions.
• Assist with budget monitoring, account reconciliation and financial reporting.
• Coordinate meetings, scheduling, travel, workshops and events.
• Maintain records, prepare routine correspondence and liaise with University administrative units.
• Provide administrative support for ALI research projects, agreements, grants and reporting.
• Support communications and meetings with researchers, advisory bodies and external stakeholders.

Qualifications

• Minimum Bachelor's degree.
• Relevant administrative experience, preferably within the University of Alberta or another post secondary/research environment.
• Familiarity with U of A financial and administrative systems is highly desirable.
• Strong Microsoft Office skills and experience with financial administration.
• Excellent organizational, communication and interpersonal skills.
• Ability to work independently, exercise sound judgment and manage competing priorities.

Application Instructions

Click "Apply Now" to submit your resume and cover letter.

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

The University of Alberta, its buildings, labs and research stations are primarily located on the territory of Néhiyaw (Cree), Niitsitapi (Blackfoot), Métis, Nakoda (Stoney), Dene, Haudenosaunee (Iroquois) and Anishinaabe (Ojibway/Saulteaux), lands that are now known as part of Treaties 6, 7 and 8 and homeland of the Métis. The University of Alberta respects the sovereignty, lands, histories, languages, knowledge systems and cultures of all First Nations, Métis, and Inuit.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms - physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.

The Faculty of Agricultural, Life & Environmental Sciences is a leader in teaching, research, and community engagement across diverse fields including food systems, sustainable resource management, human ecology, and environmental sociology. With more than 500 faculty and staff, over 1,500 undergraduates, and 600 graduate students, the Faculty of Agricultural, Life & Environmental Sciences leverages 25,000 acres of research land across Alberta to deliver high-impact academic programs and applied research in partnership with industry and communities.