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Added 11 mins ago
SD
Pharmacy Assistant, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Kelowna, BC
- Part-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 26 mins ago
WC
(CAN) Pharmacy Assistant
Walmart Canada
Kindersley, SK
- Full-time
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 26 mins ago
WH
Assistant Rooms Operations Manager
Westin Hotels & Resorts
Ottawa, ON
- Full-time
Job CategoryRooms & Guest Services Operations
Added 26 mins ago
Assistant Restaurant Manager
Red Robin Canada
Abbotsford, BC
We’re hiring an Assistant Restaurant Manager to lead busy shifts, coach and develop team members, and help run the day-to-day operations of a high-volume, full-service restaurant.
Added 56 mins ago
WI
Assistant Spa Manager - The Wickaninnish Inn
Wickaninnish Inn
Ucluelet, BC
- Full-time
Join our Spa Team as an Assistant Spa Manager where you have the opportunity to learn and grow in a Relais & Châteaux property recognized by Forbes, Michelin Key, AAA Four Diamond, and…
Added 1 hour ago
SD
Assistant Front Store Manager, Hourly Union Full Time Flexible Shifts
Shoppers Drug Mart
Sydney, NS
- Full-time
…support of a national brand. Benefit from a purchase discount program, flexible and varied schedules, competitive pay and online learning through…
Added 1 hour ago
GW
Administrative Assistant- Immigration Law (6 Month Contract)
Gowling WLG
Calgary, AB
- Contract
Gowling WLG’s Calgary office is seeking an Administrative Assistant to support the Immigration Law Group on a six-month temporary contract. This role will focus primarily on data entry,…
Added 1 hour ago
TU
Development Coordinator, Corporate & Foundation Relations
The University of British Columbia
Vancouver, BC
- $6,143.67 to $8,830.25 CAD / month
- Full-time
Operations | Corporate and Foundation Relations | Development | Development & Alumni Engagement
Added 1 hour ago
IS
Executive Assistant
Irving Shipbuilding
Dartmouth, NS
- Full-time
…fast-paced environment? We are seeking an experienced Executive Assistant to support the Vice President, Supply Chain & Quality, the Vice President, Planning and the Vice President,…
Added 1 hour ago
GO
Operating Engineer
Government of Manitoba
Winnipeg, MB
- Full-time
…following regulations set out by the Department with regard to safe operations and inspections. This position may provide guidance and ensure the quality of work of employees in less senior…
Added 1 hour ago
KB
Opportunities for Department Manager
Kent Building Supplies
Lower Sackville, NS
- Full-time
Partner with the Assistant Manager to support store-wide initiatives, uphold operational standards, and contribute to a positive team environment.
Added 1 hour ago
KB
Opportunities for Department Manager
Kent Building Supplies
Dartmouth, NS
- Full-time
Partner with the Assistant Manager to support store-wide initiatives, uphold operational standards, and contribute to a positive team environment.
Added 1 hour ago
L
Assistant Manager, Guest Experience | Whistler Village
lululemon
BC · British Columbia, Canada
- Full-time
The Assistant Manager, Guest Experience role is an essential part of the store leadership team, ensuring our team members and guests (i.e., customers) receive a quality experience in our…
Added 1 hour ago
LC
Pharmacy Assistant, Hourly Part Time Day
Loblaw Companies Limited
Toronto, ON
- Part-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 1 hour ago
A
Director of Knowledge Management - NAMER
Ashby
Canada
- Full-time
Co-own the AI Assistant’s self-service experience with Product, aligning on strategy, roadmap, and quality and partnering with Support, Support Operations, and Engineering on design and…
Added 1 hour ago
SM
Admin Assistant CM Concurrent Disorders ACT Team
St. Michael's Hospital
Toronto, ON
- Temporary
The Concurrent Disorders Assertive Community Treatment (ACT) program is a new innovative partnership initiative between Unity Health Toronto (St. Michael’s Site) and Toronto Public Health.…
Added 1 hour ago
UO
Events and Communications Assistant, Snyder Institute for Chronic Diseases
University of Calgary
Calgary, AB
- Full-time
Reporting to the Manager, Business Operations; the Events & Communications Assistant is responsible for assisting with the coordination, administration and planning of events, programming…
Added 1 hour ago
LV
ASSISTANT.E GÉRANT.E-EN
La Vie En Rose
Pointe-Claire, QC
- Full-time
Added 1 hour ago
LV
ASSISTANT.E GÉRANT.E-EN
La Vie En Rose
Vaudreuil-Dorion, QC
- Full-time
Added 1 hour ago
C
Assistant Store Manager - Bayshore Shopping Centre
Claire's
Ottawa, ON
- $21 to $25 USD / hour
- Full-time
Expert Piercing Services: Become a trusted piercing specialist through our training program. Provide a safe, fun, and professional experience that keeps customers coming back.
Added 1 hour ago
LC
Pharmacy Assistant, Hourly Part Time Day
Loblaw Companies Limited
Mississauga, ON
- Part-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 1 hour ago
LV
JUNIOR ASSISTANT MANAGER-EN
La Vie En Rose
Richmond, BC
- Full-time
As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
Added 1 hour ago
AC
Assistant Director, Appleby Camps, Milton
Appleby College
Milton, ON
- $58,000 to $63,000 CAD / year
- Full-time
Appleby College is seeking a highly organized and service-driven professional to support the operations and administration of Appleby Camps, with a particular focus on our new offsite…
Added 1 hour ago
CC
Assistant Tool Technician / Driver
Chandos Construction
Leduc, AB
- Full-time
…also a strong entry point into our warehouse and logistics operations, with room to…
Added 1 hour ago
LV
ASSISTANT MANAGER-EN
La Vie En Rose
Kamloops, BC
- Full-time

University of Alberta

Donation Processing Assistant

Edmonton, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 11, 2026
Posting language: English
Posted: Oct 30, 2026

Original job description

This competition is open to all applicants; however, internal applicants will be given priority consideration based on minimum qualifications, or a combination of experience, skills, and abilities before external applicants are considered.

This position has a term length of 18 months.

Location - This role is in-person. Work primarily takes place at Enterprise Square.

Reporting to the Program Lead, Gift Acceptance & Processing, the Donation Processing Assistant is an integral member of the Gift Processing Team within the Office of the Recording Secretary, supporting the accurate and timely acceptance, handling, and processing of charitable donations received by the University of Alberta.

The position is primarily responsible for receiving, recording, safeguarding, and depositing cash and cheque donations in accordance with established internal controls and university policies and procedures. Key activities include preparing and reconciling deposit documentation, maintaining accurate transaction records, coordinating bank deposits, and ensuring proper handling and retention of supporting documentation.

The Donation Processing Assistant also supports routine gift processing activities, including compiling donor information for online donations, assisting with donor records and gift allocations, responding to duplicate tax receipt requests, and providing general administrative support to the Gift Processing Team.

Working collaboratively with team members and internal stakeholders, this position contributes to efficient daily operations, accurate financial recordkeeping, and the timely processing of donations that support the university's fundraising initiatives.

Responsibilities

Donation Receiving and Depositing: Receive, review, and safeguard incoming cash and cheque donations, verify supporting documentation, prepare deposit records, and coordinate bank deposits in accordance with established internal controls and university procedures.
Deposit Tracking and Reconciliation: Maintain accurate transaction and deposit logs, match payments with supporting documentation, verify deposit totals, and assist with reconciling donation records.
Document Management and Mail Handling: Open and distribute incoming mail, prepare outgoing correspondence, scan and file donation documentation, and maintain records in accordance with university retention requirements.
Routine Donation Processing: Assist with processing routine and non-complex donations, including online gifts, creating and updating donor records, and supporting gift allocation setup in the university's advancement system.
Donor and Administrative Support: Monitor departmental email accounts, respond to routine donor and internal inquiries, prepare duplicate charitable tax receipts, and provide general administrative support to the Gift Processing Team.
Operational Support and Quality Control: Assist with reviewing donation documentation for completeness and accuracy, identifying discrepancies, following up on missing information, and supporting daily gift processing operations and other assigned activities.

Qualifications

High school diploma.
Minimum of one year of experience in an office or administrative environment.
Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook.
Strong attention to detail and accuracy, with the ability to maintain financial records, documentation, and transaction logs.
Strong organizational and time management skills, with the ability to manage competing priorities and meet deadlines in a fast-paced environment.
Ability to work independently, exercise sound judgment, and collaborate effectively within a team.
Strong interpersonal and communication skills, with a demonstrated commitment to providing excellent customer service.
Working knowledge and understanding of Freedom of Information and Protection of Privacy (FOIP) requirements and the importance of maintaining confidentiality.
Experience handling cash, cheques, preparing deposits, or reconciling financial transactions.
Previous experience in a registered charity, banking, financial processing, or donation processing environment is preferred.
Experience using PeopleSoft, Ellucian Advance, or similar financial and donor management systems is preferred.

Application Instructions

Click "Apply Now" to submit your resume and cover letter.

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package.

The University of Alberta, its buildings, labs and research stations are primarily located on the territory of Néhiyaw (Cree), Niitsitapi (Blackfoot), Métis, Nakoda (Stoney), Dene, Haudenosaunee (Iroquois) and Anishinaabe (Ojibway/Saulteaux), lands that are now known as part of Treaties 6, 7 and 8 and homeland of the Métis. The University of Alberta respects the sovereignty, lands, histories, languages, knowledge systems and cultures of all First Nations, Métis, and Inuit.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms - physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.

A career in Development and Alumni Relations at the University of Alberta positions you as a key player in creating this future. Bring your passion for relationship building and your belief in the power of philanthropy to the University of Alberta, and help deepen our dedication to excellence and extend our record of public leadership by playing a lead role in building a better province, a better Canada, and a better world.

Apply About employer

More about this job

Responsibilities

The Donation Processing Assistant is responsible for receiving, recording, and depositing charitable donations while maintaining accurate financial records. They also provide administrative support to the Gift Processing Team and assist with donor inquiries and tax receipt requests.

Requirements

Candidates must have a high school diploma and at least one year of experience in an office or administrative environment. Proficiency in Microsoft Office and experience with financial processing or cash handling are required.

Skills

Donation processing
Financial recordkeeping
Cash handling
Cheque processing
Deposit reconciliation
Microsoft Office
Data entry
Attention to detail
Time management
Customer service
Administrative support
Confidentiality
FOIP compliance
Donor records management

Visa sponsorship

Not detected in the job text

Keywords

Donation Processing
Financial Records
Cash Handling
Cheque Processing
Deposit Reconciliation
Microsoft Office
Word
Excel
Outlook
Administrative Support
FOIP
Confidentiality
Donor Management
PeopleSoft
Ellucian Advance
Fundraising
Data Entry
Record Retention
Tax Receipts
University Administration

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