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Added 1 min ago
NF
Floor Manager
Nature's Fare Markets
Kelowna, BC
- Full-time
People are at the heart of what Nature's Fare Markets does and with this lens, the Floor Manager acts as the lead operator on the sales floor, ensuring smooth day-to-day execution across…
Added 1 min ago
TB
PT Support Associate - Seasonal-3
Tory Burch
Richmond, BC
- Part-time
One-to-two years of experience in a high volume, customer-drive retail environment, stock-related experience a plus
Added 1 min ago
CL
Senior Beauty Sales Consultant
Chatters Limited Partnerships
Mississauga, ON
- Full-time
Lead by example by delivering personalized beauty consultations and expert product recommendations.
Added 1 min ago
CL
Senior Beauty Sales Consultant
Chatters Limited Partnerships
Burlington, ON
- Part-time
Lead by example by delivering personalized beauty consultations and expert product recommendations.
Added 1 min ago
AH
Electrician
Alberta Health Services
Edmonton, AB
- Full-time
Prior mechanical experience in assembly and repair of equipment. Prior knowledge and use of precision measuring equipment. Proficient with computer based preventative maintenance software.…
Added 1 min ago
AH
Environmental Services
Alberta Health Services
Black Diamond, AB
- Part-time
…Knowledge of cleaning and disinfecting in health care environment. Customer service experience. Leadership experience such as working leader, shift lead, trainer or…
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AH
Manager
Alberta Health Services
Rimbey, AB
- Full-time
…operations of the department. The LTC manager is a key position to lead the team of staff working within the unit fostering a culture that reflects ALA values and facilitates strong,…
Added 1 min ago
GE
Event Centre - Food and Beverage Supervisor
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
…controls while focusing on detail and quality presentation and customer service. Event Centre Supervisors are also responsible for training and coaching of the event center F&B staff, while…
Added 1 min ago
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Hospitality F&B Assistant Manager
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Under the Tsuut’ina lens; this occupation helps to build the “Little Chief Restaurant” as an Indigenous experience for our customers through a ‘customer comes first’ attitude by providing…
Added 1 min ago
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Executive Housekeeper
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Customer service experience and well-developed leadership skills.
Added 15 mins ago
SD
Pharmacist, Hourly Full Time Flexible Shifts
Shoppers Drug Mart
Prince George, BC
- Full-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 15 mins ago
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Part Time Merchandise Manager
Michaels Stores
Saint John, NB
- Part-time
…ensures accurate pricing, timely promotional execution, and a customer-ready store environment through strong workload planning and inventory…
Added 15 mins ago
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shift supervisor - Store# 82146, GLENRIDDING VILLAGE
Starbucks Coffee Company
Edmonton, AB
- Full-time
…executing store operations during scheduled shifts. As a team lead, you will deploy partners and delegate tasks to create the Starbucks Experience for our customers by providing legendary…
Added 15 mins ago
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Supervisor (Part Time)
Carters Inc.
Halifax, NS
- Part-time
Maintain a genuine customer focus on the sales floor
Added 46 mins ago
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Assistant Chef Manager
Farm Boy Inc.
Collingwood, ON
- From $21.5 CAD / hour
- Full-time
You’ll partner with the Department Manager to help lead the delivery of exceptional food and service experiences that reflect Farm Boy’s commitment to the best fresh shopping experience.…
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Retail Sales Associate
Fire & Flower Inc.
Winnipeg, MB
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10+ years' experience in a Management level Culinary position; strong leadership and decision-making skills, with proven ability to lead a team and direct employees to assigned activities.
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Senior Mobile Solutions Lead
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- $60,000 to $95,000 CAD / year
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We are seeking an experienced 6-10 years of experience Senior Mobile Solutions Lead to drive the design and development of mobile and backend solutions supporting the Life & Annuities…
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Senior Environmental Engineer or Geoscientist
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AML Operations Officer III
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Toronto, ON
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5 years of AML/ KYC experience- client onboarding.
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Mississauga, ON
- $122,000 to $172,000 CAD / year
- Part-time
…compliance with federal and provincial regulations. Develop and lead the rollout of a new safety management platform and modernize standard operating procedures to embed consistent,…
Added 1 hour ago
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Prior customer service or sales experience is an asset (fitness industry experience a bonus, but not required)
Added 1 hour ago
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Added 1 hour ago
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One Year Management Placement / Internship - Dorchester
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University of Alberta

Donation Processing Associate

Edmonton, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 7, 2026
Posting language: English
Posted: Oct 30, 2026

Original job description

This competition is restricted to internal applicants of the University of Alberta. Please log in to verify your internal candidate status.

Location - This role is hybrid with a mix of remote and in-person work. Work primarily takes place at Enterprise Square.

Reporting to the Program Lead, Gift Acceptance & Processing, and working collaboratively with the Gift Processing Team within the Office of the Recording Secretary, the Donation Processing Associate plays an important role in supporting the University of Alberta's fundraising operations by ensuring the accurate and timely processing, recording, and receipting of charitable donations.

The position is responsible for processing a variety of gift transactions, including cheques, credit cards, electronic funds transfers, online donations, payroll deductions, and more complex gifts such as securities, gifts-in-kind, and pledges.

Key responsibilities include maintaining accurate donor and gift records, reviewing supporting documentation, issuing charitable tax receipts, processing gift adjustments, and supporting reconciliations. The role also contributes to quality assurance by reviewing gift transactions and ensuring compliance with Canada Revenue Agency (CRA) regulations and university policies and procedures.

Working collaboratively with internal teams and university stakeholders, the Donation Processing Associate helps ensure donations are accurately recorded, appropriately allocated, and processed in a timely manner while maintaining the integrity of the university's gift processing operations.

Responsibilities

Donation Processing and Receipting: Process a variety of charitable donations, including cash, cheques, credit cards, electronic funds transfers, online gifts, securities, gifts-in-kind, pledges, and other complex transactions, ensuring compliance with CRA regulations and university policies.
Gift Records and Data Management: Create and maintain accurate donor, gift, and allocation records in the university's advancement system, ensuring data integrity, appropriate donor recognition, and accurate charitable receipting.
Donation Deposits and Reconciliations: Prepare and reconcile donation deposits, gift batches, recurring transactions, and supporting documentation to ensure accurate and timely recording of donations.
Quality Assurance and Gift Adjustments: Review and verify gift transactions, resolve processing discrepancies, complete correcting entries, and support quality assurance by checking the work of other processing staff.
Pledge Management and Donor Communications: Support recurring donation processing, pledge reminders, declined payments, and donor correspondence, working with donors, fundraisers, and internal stakeholders to resolve gift-related inquiries.
Operational Support and Process Improvement: Contribute to internal controls, audit preparation, staff training, system testing, documentation, and continuous improvement initiatives to support efficient and compliant gift processing operations.

Qualifications

Certificate or diploma in Accounting, Finance, or a related field. An equivalent combination of relevant education and experience will be considered.
Minimum of one year of experience in a fast-paced accounting, banking, financial processing, or registered charity environment.
Proficiency in Microsoft Office applications, particularly Excel, and ability to work with financial systems and databases.
Strong attention to detail, accuracy, and organizational skills, with the ability to manage competing priorities and meet deadlines.
Demonstrated ability to work independently, exercise sound judgment, and resolve issues effectively.
Strong interpersonal and communication skills, with a commitment to providing excellent customer service.
Working knowledge and understanding of Freedom of Information and Protection of Privacy (FOIP) requirements and the importance of maintaining confidentiality.
Experience processing charitable donations, preferably in a post-secondary environment.
Experience using PeopleSoft and Ellucian Advance or similar financial and donor management systems.
Knowledge of Canada Revenue Agency (CRA) charitable receipting regulations and requirements.
Familiarity with University of Alberta policies, procedures, and financial processes.

Application Instructions

Click "Apply Now" to submit your resume and cover letter.

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package.

The University of Alberta, its buildings, labs and research stations are primarily located on the territory of Néhiyaw (Cree), Niitsitapi (Blackfoot), Métis, Nakoda (Stoney), Dene, Haudenosaunee (Iroquois) and Anishinaabe (Ojibway/Saulteaux), lands that are now known as part of Treaties 6, 7 and 8 and homeland of the Métis. The University of Alberta respects the sovereignty, lands, histories, languages, knowledge systems and cultures of all First Nations, Métis, and Inuit.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms - physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.

A career in Development and Alumni Relations at the University of Alberta positions you as a key player in creating this future. Bring your passion for relationship building and your belief in the power of philanthropy to the University of Alberta, and help deepen our dedication to excellence and extend our record of public leadership by playing a lead role in building a better province, a better Canada, and a better world.

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More about this job

Responsibilities

The Donation Processing Associate is responsible for the accurate and timely processing, recording, and receipting of various charitable donations. They also perform quality assurance, maintain donor records, and ensure compliance with CRA regulations and university policies.

Requirements

Candidates must possess a certificate or diploma in Accounting, Finance, or a related field, along with at least one year of relevant experience. Proficiency in financial systems, Microsoft Excel, and knowledge of charitable receipting regulations are required.

Skills

Accounting
Finance
Data management
Reconciliation
Quality assurance
Microsoft Office
Excel
Financial systems
Donor management
CRA regulations
Attention to detail
Communication skills
Customer service
PeopleSoft
Ellucian Advance

Visa sponsorship

Not detected in the job text

Keywords

Donation Processing
Accounting
Finance
Fundraising
CRA Regulations
Data Integrity
Reconciliation
Quality Assurance
Microsoft Excel
PeopleSoft
Ellucian Advance
Charitable Receipting
Donor Records
Financial Systems
Pledge Management
Compliance
Administrative Support
University Operations
Gift Processing
FOIP

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