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Added 6 mins ago
SV
Nurse Practitioner - Long Term Care - Permanent Full time
Schlegel Villages
Toronto, ON · Etobicoke, ON
- Full-time
The Village of Humber Heights has an exciting opportunity for a Nurse Practitioner to join their team.
Added 6 mins ago
HR
Registered Nurse, Emergency Department
Humber River Health
Toronto, ON · Greater Toronto, ON
- Other
At Humber River Health, we’re not hoping for a renaissance, we are making it happen. As part of our dynamic team, you can lead the way, as we continue our journey towards high reliability…
Added 6 mins ago
NM
Mine Planner - Mid Term
Newmont Mining Corporation
BC · Kitimat-Stikine, British Columbia
- Full-time
…operational performance. By joining our inclusive, world-class team, you can help shape the future of mining and make a meaningful…
Added 22 mins ago
TU
Undergraduate Admissions Coordinator
The University of British Columbia
Vancouver, BC
- $5,027 to $5,413 CAD / month
- Full-time
Participates in and when appropriate takes a lead coordination role in projects and initiatives aimed at updating and improving admissions policies, pra
Added 22 mins ago
TA
AI Product Manager
Tiger Analytics
Canada
- Full-time
We are seeking a Operation Research Scientist to join our advanced analytics and AI team supporting some of our large enterprise clients. In this role, you will
Added 22 mins ago
SM
Research Education Program Lead Gemini Operations
St. Michael's Hospital
Toronto, ON
- Temporary
The GEMINI team is seeking a Research Education Program Lead to serve as the central point of coordination for student and trainee activities across GEMINI/Vital and will lead the…
Added 22 mins ago
ML
Production Manager (Nights)
Maple Leaf Foods Inc
Winnipeg, MB
- Full-time
…effectively and optimally within their area with a trained team in place. This role will lead by example and inspire their team to deliver top results, is passionate about safety and…
Added 22 mins ago
A
Lead Mechanical Engineer (Minerals & Metals)
Ausenco
Burlington, ON
- Full-time
Our Mining Division is growing in Eastern Canada and we are currently recruiting for a Lead Mechanical Engineer to join our team in GTA (Burlington or Toronto)
Added 22 mins ago
ML
Engineering Manager
Maple Leaf Foods Inc
London, ON
- $122,000 to $172,000 CAD / year
- Part-time
The Engineering Manager leads a multidisciplinary team responsible for project engineering, process engineering, training systems and technical documentation, and engineering support for…
Added 22 mins ago
ML
Manager, Social Impact
Maple Leaf Foods Inc
Mississauga, ON
- $96,000 to $141,000 CAD / year
- Part-time
…Security, the Manager, Social Impact is part of a small dynamic team that collaborates with thought leaders to drive structural solutions to food insecurity and meaningfully engage…
Added 22 mins ago
ML
MRO Coordinator
Maple Leaf Foods Inc
ON · Hannon, ON
- $47,000 to $69,000 CAD / year
- Part-time
The Coordinator has good leadership and communication skills, works well in a team environment, is responsible and is open to change. The person is structured, results oriented and quality…
Added 22 mins ago
ML
MRO Coordinator
Maple Leaf Foods Inc
Mississauga, ON
- $47,000 to $69,000 CAD / year
- Part-time
The Coordinator has good leadership and communication skills, works well in a team environment, is responsible and is open to change. The person is structured, results oriented and quality…
Added 22 mins ago
ML
Sr. Demand Planner
Maple Leaf Foods Inc
Mississauga, ON
- $71,000 to $103,000 CAD / year
- Part-time
…and expert data analysis are exhibited by the Demand Planning team…
Added 22 mins ago
ML
Continuous Improvement Manager
Maple Leaf Foods Inc
ON · Hannon, ON
- $96,000 to $141,000 CAD / year
- Part-time
The Continuous Improvement Manager will lead the onsite Lean Production System (LPS) program, acting as the key driver to advance the plant’s operational maturity across all facets of the…
Added 22 mins ago
ML
FSQA Team Lead
Maple Leaf Foods Inc
ON · Hannon, ON
- $62,000 to $91,000 CAD / year
- Part-time
The FSQA Team Leader at the Heritage facility is responsible for ensuring the effective functioning of the food safety programs through task review, verification, and monitoring activities,…
Added 22 mins ago
X
Head of Consumer Segment, NAM (Canada)
Xe.com
Canada
- Full-time
Build, lead and develop a high-performing team and create clear cross-functional accountability across regional and global stakehold
Added 22 mins ago
X
Director SMB Digital Growth - B2B Payments
Xe.com
Canada
- Full-time
Owning the full SMB customer lifecycle - from inbound lead generation and qualification to activation, retention, and upsell.
Added 22 mins ago
C
Manager, Communications
CDN
Calgary, AB
- Full-time
We’re looking for an experienced Manager, Communications to lead CDN’s corporate communications function. This is a multidisciplinary leadership role responsible for internal and external…
Added 22 mins ago
Senior OT Control Systems - Engineering Specialist
Mariner
Saint John, NB
Lead the design, implementation, and enhancement of OT and industrial control system solutions to support operational and business objectives.
Added 22 mins ago
Solutions Architect - Onsite
Mariner
Halifax, NS
Lead architecture discussions and provide technical guidance throughout project lifecycles.
Added 22 mins ago
Front of House - Server with Evening and Late night Availability
Northland Properties
Calgary, AB
Our people are the heart and soul of our business, and we are on the hunt for positive, hospitality driven, team-oriented people to become a part of our service team. With many different…
Added 22 mins ago
TA
Outside Sales Representative
The Acquisition Group
AB
- Full-time
Added 37 mins ago
WI
Project Manager, Transportation Engineering
WSP in Canada
Vancouver, BC
- Full-time
…engineering? Join our Land Development and Municipal Engineering team in Vancouver or Langley, BC, where you’ll lead transformative transportation projects that shape communities and…
Added 37 mins ago
GS
IT Operations Lead
Giatec Scientific Inc.
Ottawa, ON
- Full-time
We're looking for an IT Operations Lead who believes great IT is invisible: people get what they need, it just works, and it's secure without getting in anyone's way. You'll lead IT at a…
Added 37 mins ago
JI
Engineer, Mechanical
J.D. Irving, Limited
Dartmouth, NS
- Full-time
…Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with…

University of Alberta

Donation Processing Associate

Edmonton, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 7, 2026
Posting language: English
Posted: Oct 30, 2026

Original job description

This competition is restricted to internal applicants of the University of Alberta. Please log in to verify your internal candidate status.

Location - This role is hybrid with a mix of remote and in-person work. Work primarily takes place at Enterprise Square.

Reporting to the Program Lead, Gift Acceptance & Processing, and working collaboratively with the Gift Processing Team within the Office of the Recording Secretary, the Donation Processing Associate plays an important role in supporting the University of Alberta's fundraising operations by ensuring the accurate and timely processing, recording, and receipting of charitable donations.

The position is responsible for processing a variety of gift transactions, including cheques, credit cards, electronic funds transfers, online donations, payroll deductions, and more complex gifts such as securities, gifts-in-kind, and pledges.

Key responsibilities include maintaining accurate donor and gift records, reviewing supporting documentation, issuing charitable tax receipts, processing gift adjustments, and supporting reconciliations. The role also contributes to quality assurance by reviewing gift transactions and ensuring compliance with Canada Revenue Agency (CRA) regulations and university policies and procedures.

Working collaboratively with internal teams and university stakeholders, the Donation Processing Associate helps ensure donations are accurately recorded, appropriately allocated, and processed in a timely manner while maintaining the integrity of the university's gift processing operations.

Responsibilities

Donation Processing and Receipting: Process a variety of charitable donations, including cash, cheques, credit cards, electronic funds transfers, online gifts, securities, gifts-in-kind, pledges, and other complex transactions, ensuring compliance with CRA regulations and university policies.
Gift Records and Data Management: Create and maintain accurate donor, gift, and allocation records in the university's advancement system, ensuring data integrity, appropriate donor recognition, and accurate charitable receipting.
Donation Deposits and Reconciliations: Prepare and reconcile donation deposits, gift batches, recurring transactions, and supporting documentation to ensure accurate and timely recording of donations.
Quality Assurance and Gift Adjustments: Review and verify gift transactions, resolve processing discrepancies, complete correcting entries, and support quality assurance by checking the work of other processing staff.
Pledge Management and Donor Communications: Support recurring donation processing, pledge reminders, declined payments, and donor correspondence, working with donors, fundraisers, and internal stakeholders to resolve gift-related inquiries.
Operational Support and Process Improvement: Contribute to internal controls, audit preparation, staff training, system testing, documentation, and continuous improvement initiatives to support efficient and compliant gift processing operations.

Qualifications

Certificate or diploma in Accounting, Finance, or a related field. An equivalent combination of relevant education and experience will be considered.
Minimum of one year of experience in a fast-paced accounting, banking, financial processing, or registered charity environment.
Proficiency in Microsoft Office applications, particularly Excel, and ability to work with financial systems and databases.
Strong attention to detail, accuracy, and organizational skills, with the ability to manage competing priorities and meet deadlines.
Demonstrated ability to work independently, exercise sound judgment, and resolve issues effectively.
Strong interpersonal and communication skills, with a commitment to providing excellent customer service.
Working knowledge and understanding of Freedom of Information and Protection of Privacy (FOIP) requirements and the importance of maintaining confidentiality.
Experience processing charitable donations, preferably in a post-secondary environment.
Experience using PeopleSoft and Ellucian Advance or similar financial and donor management systems.
Knowledge of Canada Revenue Agency (CRA) charitable receipting regulations and requirements.
Familiarity with University of Alberta policies, procedures, and financial processes.

Application Instructions

Click "Apply Now" to submit your resume and cover letter.

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package.

The University of Alberta, its buildings, labs and research stations are primarily located on the territory of Néhiyaw (Cree), Niitsitapi (Blackfoot), Métis, Nakoda (Stoney), Dene, Haudenosaunee (Iroquois) and Anishinaabe (Ojibway/Saulteaux), lands that are now known as part of Treaties 6, 7 and 8 and homeland of the Métis. The University of Alberta respects the sovereignty, lands, histories, languages, knowledge systems and cultures of all First Nations, Métis, and Inuit.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms - physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.

A career in Development and Alumni Relations at the University of Alberta positions you as a key player in creating this future. Bring your passion for relationship building and your belief in the power of philanthropy to the University of Alberta, and help deepen our dedication to excellence and extend our record of public leadership by playing a lead role in building a better province, a better Canada, and a better world.

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More about this job

Responsibilities

The Donation Processing Associate is responsible for the accurate and timely processing, recording, and receipting of various charitable donations. They also perform quality assurance, maintain donor records, and ensure compliance with CRA regulations and university policies.

Requirements

Candidates must possess a certificate or diploma in Accounting, Finance, or a related field, along with at least one year of relevant experience. Proficiency in financial systems, Microsoft Excel, and knowledge of charitable receipting regulations are required.

Skills

Accounting
Finance
Data management
Reconciliation
Quality assurance
Microsoft Office
Excel
Financial systems
Donor management
CRA regulations
Attention to detail
Communication skills
Customer service
PeopleSoft
Ellucian Advance

Visa sponsorship

Not detected in the job text

Keywords

Donation Processing
Accounting
Finance
Fundraising
CRA Regulations
Data Integrity
Reconciliation
Quality Assurance
Microsoft Excel
PeopleSoft
Ellucian Advance
Charitable Receipting
Donor Records
Financial Systems
Pledge Management
Compliance
Administrative Support
University Operations
Gift Processing
FOIP

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