Find work in Canada.

331,970 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 7 mins ago
General Surgery
Health Match BC
New Westminster, BC
Full-time
…graduates must provide a letter of reference from their residency program director or fellowship…
Added 7 mins ago
General Surgery
Health Match BC
New Westminster, BC
Full-time
…graduates must provide a letter of reference from their residency program director or fellowship…
Added 7 mins ago
Urology
Health Match BC
Langley (District), BC · City of Langley, BC
Full-time
…graduates must provide a letter of reference from their residency program director or fellowship supervisor.…
Added 7 mins ago
Pediatrics
Health Match BC
Chilliwack, BC
Full-time
…graduates must provide a letter of reference from their residency program director and fellowship…
Added 7 mins ago
Early Childhood Program Supervisor
Early Childhood Educators of BC
North Vancouver, BC
Full-time
Wildwood is seeking an experienced Early Childhood Program Supervisor to lead pedagogy and program quality across our centre. The Program Supervisor plans and leads ELF-informed…
Added 8 mins ago
Director, Non-retail and International FIU
RBC
Halifax, NS · Toronto, ON
Full-time
The Director, Non-Retail and International FIU is responsible for leading and overseeing the team dedicated to investigating Anti-Money Laundering (AML) activities related to RBC’s…
Added 8 mins ago
Senior Director-Head of CNB Wealth Business Architecture
RBC
Toronto, ON
Full-time
The Senior Director-Head of CNB Wealth Business Architecture is a senior leadership role within City National Bank (RBC) Wealth Technology, reporting directly to the Head of CNB Wealth…
Added 8 mins ago
Lead Change Management Specialist
RBC
Toronto, ON
Full-time
…DevOps & EA Business Office, reporting directly to the Senior Director. This role owns the full Change Management mandate for the Business Office: enterprise change delivery for DevOps & EA…
Added 8 mins ago
Director EIAM Strategy &Technical Product Management (Global Security)
RBC
Vancouver, BC · Toronto, ON · Bedford, QC
Full-time
The Director of EIAM Strategy & Technical Product Management is responsible for defining and executing integrated product strategy across Royal Bank of Canada's Enterprise Identity and…
Added 8 mins ago
Associate Director - Lead Software Developer
RBC
Toronto, ON
Full-time
A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation and pension plan.
Added 8 mins ago
AI Learning Associate Director - Learning and Development (18-month contract)
EY
Edmonton, AB · AB · Vancouver, BC · Victoria, BC · Winnipeg, MB · Dieppe, NB · St. John's, NL · Halifax, NS · London, ON · Ottawa, ON · Toronto, ON · ON · Saskatoon, SK · Calgary, AB · Waterloo, ON
As the AI Learning Associate Director, you will serve as a strategic advisor and learning capability leader responsible for shaping, scaling and activating EY Canada's AI learning strategy,…
Added 8 mins ago
Accounting Clerk/Secretary
McGill University
Montreal, QC
Full-time
Added 8 mins ago
Accounting Manager (18 Month Contract)
Clio
Burnaby, BC · Vancouver, BC
Full-time
…high-performing Finance team in Vancouver. Reporting to the Senior Director, Finance, the Accounting Manager will serve as the operational backbone of our accounting function. As Clio…
Added 8 mins ago
Director & Assistant Market Leader, Private Wealth
BMO
Toronto, ON · FCP
Full-time
The Director & Assistant Market Leader supports the organization’s growth objectives by enhancing profitability, market share and loyalty of the assigned Private Wealth branch / market with…
Added 23 mins ago
Assistant Director of Care (ADOC) Full-time (FT) Evenings - Maple View
Extendicare
London, ON · LTC - Mapleview (Northern Ave.)
Full-time
Responsible for the High Intensity Needs program
Added 23 mins ago
Senior Manager, HRIS
Extendicare
Markham, ON · Extendicare (Canada) Inc (Steeles Ave.)
Full-time
Reporting to the Sr. Director, HR Technology & Employee Experience, the Sr. Manager, HRIS is accountable for the integrity, quality, and future-readiness of Extendicare's HR system…
Added 53 mins ago
Regulatory Compliance Associate
Pacific Smoke International Inc
Markham, ON
$55,000 to $62,000 CAD / year
In this role, you will report directly to the Director of Public Relations and Regulatory Affairs and play a vital role in maintaining compliance activities at PSI. Your primary…
Added 53 mins ago
Controller
Stella's Circle Community Services Inc.
NL
$78,667.73 to $85,336.31 CAD / year
Full-time
…accuracy and timeliness of financial information. Reporting to the Director of Operations, you will provide strategic financial leadership and serve as a trusted advisor to the…
Added 53 mins ago
Commercial & Contracts Director
Stelia Aerospace North America Inc
Lunenburg, NS
Reporting to the Chief Financial Officer, the Commercial & Contracts Director assesses and mitigates risk for the organization by reviewing, negotiating, and preparing contracts and…
Added 53 mins ago
Senior Specialist, Grants and Donor Stewardsh
Windmill Microlending
Toronto, ON
$70,000 to $80,000 CAD / year
…join our national Development team. Reporting to the National Director, Philanthropy and Campaigns, this role operates at the critical intersection of high-stakes fundraising, complex…
Added 53 mins ago
Senior Law Clerk - Corporate Services
Gowling WLG
Hamilton, ON · Kitchener, ON · Ottawa, ON · Toronto, ON
$78,000 to $88,000 CAD / year
Full-time
…revivals, by-laws (including those containing more complex director qualifications and multiple classes of membership), organizational documents, annual documents, minutes of meetings,…
Added 53 mins ago
Project Manager, Enterprise Project Management Office (12 Month)
Gowling WLG
Toronto, ON
Full-time · Contract
As a Project Manager you will report directly to the National Director, Enterprise Project Management Office (EPMO) and will be empowered to work on business-driven transformation projects…
Added 1 hour ago
Human Resources Generalist / Conseiller(ère) en ressources humaines
Robco Inc.
Montreal, QC
Full-time
The HR Generalist will work independently on day-to-day HR operations while collaborating with our Fractional HR Director and CFO for strategic guidance and complex matters. This position…
Added 1 hour ago
Director of Business Development (Vancouver)
Boast Capital LP
Vancouver, BC
As a Director, Business Development, you’ll be instrumental in expanding Boast’s presence by building new business, developing your territory, and helping growth-oriented companies access…
Added 1 hour ago
Controller
TO LIVE
Toronto, ON
$90,000 to $105,000 CAD / year
Full-time
Reporting into the Director of Finance, this position is responsible for financial & business database management, including budget management, all government and City reporting, external…

University of Alberta

Executive Assistant

Edmonton, AB, Canada

Job type: Part-time
Apply by: Oct 10, 2026
Posting language: English
Posted: Sep 25, 2026

Apply About employer

Applications open in a new tab.

Original job description

This competition is open to all applicants however; internal applicants will be given priority consideration based on minimum qualifications, or a combination of experience, skills, and abilities before external applicants are considered.

This position has a term length of 1 year.

Location - This role is hybrid with a mix of remote and in-person work at Enterprise Square.

Internal Audit and Risk Management (IA&RM) executes audits, oversees the university’s enterprise risk management framework and conducts investigations into reports of fraud and irregularity. Through these activities we provide tools and insight to protect and enhance institutional value and improve decision-making in pursuit of institutional goals.

Working with the Executive Director, Internal Audit and Enterprise Risk Management (IA/RM), the Executive Assistant completes core activities in the areas of scheduling, communications, events, human resources, and finance processing. Acting as first point of contact, this role initiates transactions, assists department members with navigating and understanding new processes, policies, and procedures and has responsibility to assist in resolving issues, removing barriers, and providing support in delivery of the department's objectives.

Responsibilities

Manages access to the Executive Director’s calendars/schedules, prioritizing meetings, events and other activities;
Meets regularly with the Executive Director to plan and schedule activities for upcoming meetings, committees, events, and projects.
Tracks the Executive Director’s financial projects, events, deadlines, and other activities as needed.
Organizes meetings on behalf of the area.
Schedules and coordinates meetings, events and activities including scheduling rooms, organizing equipment, ordering catering and assembling materials.
Provides administrative support for standing and special meetings. Coordinates documents and agendas.
Anticipates and prepares supporting materials. Distributes meeting minutes.
Acts as recording secretary for the Executive Director.
Answers phones and fields general inquiries for the area, the program(s) or service(s). Serves as a resource for routine and general inquiries and procedures. (e.g. graduate program information, facility booking requests, booking of advisor/consultant appointments).
Greets visitors to the area and routes them to the appropriate individual (e.g. Auditor, Audit Lead)
Manages general/ central/ program email account, responding and redirecting inquiries as appropriate and
timely.
Troubleshoots photocopier and phone issues; organizes service calls as required and maintains adequate levels of supplies for machines, including shredding services.
Maintains inventory of office equipment and supplies.
Drafts and/or generates routine communications (e.g. letters, emails, memos, etc.) based on straightforward information for supervisor review. Proofreads and reformats documents.
Initiates purchase requisitions, purchase orders and invoices through SupplyNet. Initiates vendor payments.
Provides guidance and assists users with the initiation of routine financial transactions. Escalates issues to the Staff Service Centre or assigned Financial Partner.
Supports individuals moving through onboarding process by troubleshooting, coordinating access, directing
to correct resources, guiding through process and responding to inquiries;
Assists in preparation and follow-up with on and offboarding requests for new or departing staff members.
Coordinates card access and door access to general office space, including after-hours access.
Ensures signage is current and accurate for the area. Determines appropriate areas to display area identity items, arrange for mounting/display of items, and monitor ongoing condition of displays.
Sets up office spaces for new staff/students. Assists with basic office/furniture relocations and reconfigurations.
Performs minor furniture repair.
Provides guidance and assists users with the initiation of routine financial

Qualifications

High school diploma
Adaptable, agile and technologically savvy; advanced capability with MS Office Suite, Google Suite, and PeopleSoft systems
Ability to strategize and develop creative and efficient solutions
Proven multi-tasking, administrative, organizational, and time management skills. Ability to work on own initiative and with minimal supervision and direction
Exceptional attention to detail. Proven proactive self-starter
Demonstrated commitment to ongoing training in administrative and technical skills
Demonstrated ability to apply and adhere to strict confidentiality guidelines, ATIA and POPA, and records management protocols
Knowledge of the U of A’s policies and procedures would be considered an asset

Application Instructions

Click "Apply Now" to submit your resume and cover letter.

This position is excluded from the bargaining unit.

In accordance with the Handbook of Terms and Conditions of Employment for Non-Union Employees, this position has a comprehensive benefits package and an annual salary which will be commensurate with qualifications.

The University of Alberta, its buildings, labs and research stations are primarily located on the territory of Néhiyaw (Cree), Niitsitapi (Blackfoot), Métis, Nakoda (Stoney), Dene, Haudenosaunee (Iroquois) and Anishinaabe (Ojibway/Saulteaux), lands that are now known as part of Treaties 6, 7 and 8 and homeland of the Métis. The University of Alberta respects the sovereignty, lands, histories, languages, knowledge systems and cultures of all First Nations, Métis, and Inuit.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms - physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.

Internal Audit and Enterprise Risk Management (IA&ERM) executes audits, oversees the university’s enterprise risk management framework and conducts investigations into reports of fraud and irregularity. Through these activities we provide tools and insight to protect and enhance institutional value and improve decision-making in pursuit of institutional goals..

Apply About employer

More about this job

Responsibilities

The Executive Assistant manages the Executive Director's schedule, coordinates meetings and events, and provides administrative support for the Internal Audit and Risk Management department. The role also handles financial transactions, assists with staff onboarding, and serves as the primary point of contact for inquiries.

Requirements

Candidates must possess a high school diploma and demonstrate advanced proficiency in MS Office, Google Suite, and PeopleSoft systems. Strong organizational, multitasking, and communication skills are required, along with the ability to maintain confidentiality and work with minimal supervision.

Skills

Administrative support
Calendar management
Financial processing
Communication
Event coordination
Human resources support
MS Office Suite
Google Suite
PeopleSoft
Time management
Organizational skills
Attention to detail
Records management
Problem solving
Procurement

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Internal Audit
Risk Management
Administrative Support
Calendar Management
SupplyNet
Financial Transactions
Onboarding
Records Management
Confidentiality
ATIA
POPA
MS Office Suite
Google Suite
PeopleSoft
Procurement
Event Planning
Office Management
Stakeholder Communication
Hybrid Work

Report this job