This competition is open to all applicants however; internal applicants will be given priority consideration based on minimum qualifications, or a combination of experience, skills, and abilities before external applicants are considered.
This position has a term length of 1 year plus 1 day with the possibility of extension. Secondment opportunities may be considered.
Location - This role is hybrid with a mix of remote and in-person. Work primarily takes place at North Campus, Edmonton.
The Experiential Education Coordinator (EEC) plays a key role in delivering high‑quality experiential rotations for students in the PharmD and PharmD for Practicing Pharmacists (PPP) programs. This position blends independent work with strong team collaboration, coordinating the detailed and time‑sensitive tasks that ensure placements run smoothly across diverse learning environments.
Reporting to the Manager, Academic Programs and Student Services and the Director, Experiential Education, the EEC provides responsive, service‑focused support to Directors, Managers, course coordinators, instructors, site preceptors, and students. The role also works closely with the Team Lead, Student Services to maintain clear communication, accurate placement administration, and a positive experience for all stakeholders involved in experiential learning.
Responsibilities
Experiential Education Placement Administration and Assessment
- Develop and maintain accurate records for reporting and accreditation including report generation and dissemination to course coordinators
- Communicate with students regarding placements/rotations, CORE ELMS issues, registration, prerequisites for local and out-of-province placements etc.
- Assists course coordinators in identifying new preceptors and assigning students in CORE ELMS if a preceptor cancels or when multi-site coordinators require help with assigning students to preceptors
- Distribute, collect and review student evaluations and bring forward concerns
Administration and Support of Rotations, Courses and Programs
- Initiate and maintain positive working relationships with placement sites
- Liaise with the Rural Health Professions Action Plan (RhPAP) with respect to housing accommodations for students going to a rural or suburban setting
- Coordinate the preceptor awards process
- Facilitating orientations with Director, Experiential Education for first, second and fourth year PharmD students and PPP students ahead of matching
Qualifications
Minimum Qualifications
- High School diploma, preference given to those with a Bachelor’s degree in any relevant field; an equivalent mix of education and experience will be considered.
- Experience supporting students, clients, or stakeholders in an administrative, service, or coordination role.
- Strong organizational skills, with the ability to manage time‑sensitive tasks and maintain accuracy in a fast‑paced environment.
- Clear, professional communication skills (written and verbal), with the ability to build positive relationships.
- Demonstrated ability to work independently, take initiative, and contribute effectively to a collaborative team.
Preferred Qualifications
- Experience with student services, experiential learning, or work‑integrated learning (WIL) environments.
- Proficiency with Campus Solutions, Slate, Google Suite, or similar student information or CRM systems.
- Comfort using learning management systems or placement‑management tools; training will be provided for CORE ELMS.
- Knowledge of University of Alberta policies, procedures, and academic processes (or comparable institutional experience).
- Ability to prioritize competing deadlines, solve problems proactively, and adapt to changing needs.
- Strong interpersonal skills, with the ability to communicate respectfully and constructively with diverse stakeholders.
Application Instructions
Click "Apply Now" to submit your resume and cover letter
This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).
This position offers a comprehensive benefits package.
The University of Alberta, its buildings, labs and research stations are primarily located on the territory of Néhiyaw (Cree), Niitsitapi (Blackfoot), Métis, Nakoda (Stoney), Dene, Haudenosaunee (Iroquois) and Anishinaabe (Ojibway/Saulteaux), lands that are now known as part of Treaties 6, 7 and 8 and homeland of the Métis. The University of Alberta respects the sovereignty, lands, histories, languages, knowledge systems and cultures of all First Nations, Métis, and Inuit.
The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.
Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.
At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms - physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.
The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.
L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.
The
Faculty of Pharmacy and Pharmaceutical Sciences offers one of Canada’s top-ranked PharmD programs, along with a suite of postgraduate opportunities. Serving approximately 650 students annually, the faculty integrates research, teaching, and clinical practice to prepare future pharmacists and pharmaceutical scientists for leadership in healthcare and drug development.
