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University of Alberta

Facilities Support

Edmonton, AB, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 9, 2026
Posting language: English
Posted: Oct 26, 2026

Original job description

Location - This role is in-person at North Campus Edmonton.

Are you a polished communicator, coordinator and collaborator? Do you enjoy taking care of the small details to work towards making a big difference? The Department of Medicine is seeking a Facilities Support person who assists with activities such as space allocation, moves, equipment and key inventories, in support of the 200+ faculty members and 400+ staff. This role provides key support to the spaces and facilities at the heart of medical education and research in the Department of Medicine.

This role sits under the Department of Medicine Facilities Support Lead, and works closely with the Faculty Safety Advisor, Faculty of Medicine and Dentistry Office of Facility Planning & Projects, Office of the University Architect, Divisional Directors, Chair's office, Alberta Health Services [AHS], external contractors and suppliers.

The Department of Medicine is the largest department in the Faculty of Medicine & Dentistry at the University of Alberta with over 250 academic faculty members and over 400 trainees (graduate students, postdoctoral fellows and residents).The Department of Medicine's core mission is to undertake outstanding education, research and high-quality clinical care to provide the best possible health outcomes for Albertans. We have 14 divisions that work collaboratively in a multi-disciplinary, multicultural and ethnically diverse collegial environment.

Responsibilities

Reporting to the Department of Medicine Facilities Support Lead, the Facilities Support position will assist/initiate items regarding facilities items such as space allocation, moves, equipment and key inventories, in support of the 200+ faculty members and 400+ staff.

What you will do:

Inventory Management – Clinical and Research Support

Maintains an up to date inventory of all spaces and equipment assigned to the DoM including a 3 - 5 year projected needs assessment.
Coordinates with AHS for required space and equipment needed for the clinical and academic support staff assisting the Department of Medicine physicians.
Works with the ADMs of other departments within the Faculty on shared spaces, resources and equipment.
Coordinates and initiates access requests including key and lock change requests, proximity card requests.
Maintains a database of keys and proximity card access and ensures that these are returned/removed when faculty and staff are off- boarded.

Space Planning

Assists with the assignment of office, wet and dry lab spaces.
Supports resolution of issues related to space planning, design, equipment and budgeting through participation in and collaboration with appropriate groups.

Health and Safety Coordination

With the Faculty Safety Advisor, ensures Principal Investigators are knowledgeable on obtaining, handling, maintaining and disposing of hazardous materials.
Assists the Faculty Safety Advisor in the orientation of new lab- based investigators regarding environmental health and safety, radiation safety, animal care and use, and human research ethics

Relocation Support

Responsible for supporting all aspects of intermediate moves to accomplish larger organizational plans

Qualifications

Demonstrated facilitation, negotiation and problem-solving skills; strong analytical and interpersonal skills
Ideal candidate must be self-directed and comfortable with ambiguity - a wide degree of creativity and latitude is expected. Basic knowledge of IT hardware support and infrastructure
High School Diploma
Computer proficient and comfortable using databases, MS Word and Excel and Google applications, including Google Mail. Understands the importance of following processes and applying workflow measures
Excellent written and verbal communication skills
Strong organizational skills with an ability to work on multiple projects simultaneously with attention to detail
Maintains a client service-focused, positive attitude contributing to an overall vibrant and healthy workplace
Able to perform moderate lifting duties (50-100 lbs assisted) to perform furniture and equipment moves
Use of basic tools, ie., screwdriver, wrenches, allen key etc. Able to walk about campus as required

Preferred Qualifications

Post secondary education in a related area
Experience in administration and coordination in either large industrial, scientific or medical public sector settings, or post- secondary education institutions
Experience in procurement, supply chain or inventory management is an asset
Knowledge and understanding of Health, Safety and Environment Management Systems is an asset
Previous University of Alberta experience an asset

Application Instructions

Click "Apply Now" to submit your resume and cover letter.

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package.

The University of Alberta, its buildings, labs and research stations are primarily located on the territory of Néhiyaw (Cree), Niitsitapi (Blackfoot), Métis, Nakoda (Stoney), Dene, Haudenosaunee (Iroquois) and Anishinaabe (Ojibway/Saulteaux), lands that are now known as part of Treaties 6, 7 and 8 and homeland of the Métis. The University of Alberta respects the sovereignty, lands, histories, languages, knowledge systems and cultures of all First Nations, Métis, and Inuit.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms - physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.

The Faculty of Medicine & Dentistry is one of the world’s top academic health science centres. With 21 departments, multiple research institutes and centres, and a focus on excellence in education, research, and clinical care, the faculty trains outstanding medical and dental professionals and drives global health innovation in collaboration with partners across sectors.

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More about this job

Responsibilities

The Facilities Support person assists with space allocation, equipment and key inventories, and relocation support for faculty and staff. They also coordinate health and safety protocols and maintain databases for facility access and resource management.

Requirements

Candidates must have a high school diploma and strong organizational, communication, and computer skills. Experience in administration, procurement, or inventory management within a large public sector or academic institution is preferred.

Skills

Inventory management
Space planning
Facilities support
Database management
Communication
Coordination
Problem-solving
Analytical skills
Interpersonal skills
IT hardware support
MS Word
Excel
Google applications
Health and safety coordination
Procurement
Supply chain

Visa sponsorship

Not detected in the job text

Keywords

Facilities Support
Inventory Management
Space Planning
Health and Safety
Database Management
Procurement
Supply Chain
Administration
Coordination
IT Hardware Support
MS Word
Excel
Google Mail
Hazardous Materials
Radiation Safety
Animal Care
Human Research Ethics
Relocation Support
Public Sector
Academic Institution
Clinical Support
Research Support
Infrastructure
Workflow Management
Client Service

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