This competition is open to all applicants however; internal applicants will be given priority consideration based on minimum qualifications, or a combination of experience, skills, and abilities before external applicants are considered.
This position has a term length of 2 years.
Location - This role is in-person. Work primarily takes place at North Campus, Edmonton.
The University of Alberta manages a vast physical asset network of 1.5 million square meters across 480 buildings. Driven by the "SHAPE A Strategic Plan of Impact" vision and institutional growth, all infrastructure decisions must be evidence-based and highly utilized.
The Facility & Space Planning Analyst serves as a critical hybrid resource within the Space Planning & Stewardship (SPS) unit. The position splits its focus between technical data analytics (40%) and integrated support for Space Planners (60%). Operating as a liaison across teams, the incumbent utilizes predictive modeling, analytics frameworks, and inventory tracking to justify space downsizing and consolidation. Concurrently, they provide active planning support by assisting with space programs, existing conditions assessments, and inter-faculty interest holders facilitation to optimize existing university space assets.
Responsibilities
Part I: Support Space Planning - 60%
- Data Management: Audit, verify, and update physical space records in central CAFM databases (AssetWorks AIM, Meridian) and CAD drawings to ensure dual alignment with BLIMS and COU space categorization standards.
- Support Planning Work: Assist Space Planners with stakeholder needs assessments, draft preliminary AutoCAD test fits and spatial block layouts, and prepare governance presentations and infographics for project approvals.
- Administration: Standardize operational templates, restructure digital file architecture, and author SOP manuals to streamline intake, tracking, and documentation across Space Planning & Stewardship (SPS).
Part II: Facility Analyst - 40%
- Predictive Modelling: Develop theoretical space scenarios, utilization models, space budgets, and program metrics under Space Planner guidance to evaluate space optimization options and capital renewal strategies.
- Business Case Briefings & Summaries of Results: Draft business case briefings, presentations, and utilization reports using space inventory data and metrics to communicate findings to leadership and stakeholders.
- Audits, Reporting & Inventory: Conduct technical space utilization and functionality audits, generate custom analytical reports, and maintain space data inventories and AutoCAD base drawings in AIM and Meridian.
Qualifications
- The minimum formal education required for a candidate is a Bachelor Degree in Architecture, or a Bachelor Degree in Business, or related field, with relevant work experience in architecture, planning and design. Experience in business intelligence and analytics is preferred.
- Needs experience in the following software, or equivalent, is required: AutoCad, Tableau and Microsoft Office, Adobe InDesign, and CAFM systems, such as AssetWorks’ AIM, and Blue Cielo Meridian.
- Needs experience and understanding of the following, or equivalent, space
programming, COU standards, benchmarking, space quantification and formulation, and optimization analysis.
Needs to be curious, proactive, responsive, and value clear communication,
transparency and collaboration.
Application Instructions
Click "Apply Now" to submit your resume and cover letter
This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).
This position offers a comprehensive benefits package.
The University of Alberta, its buildings, labs and research stations are primarily located on the territory of Néhiyaw (Cree), Niitsitapi (Blackfoot), Métis, Nakoda (Stoney), Dene, Haudenosaunee (Iroquois) and Anishinaabe (Ojibway/Saulteaux), lands that are now known as part of Treaties 6, 7 and 8 and homeland of the Métis. The University of Alberta respects the sovereignty, lands, histories, languages, knowledge systems and cultures of all First Nations, Métis, and Inuit.
The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.
Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.
At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms - physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.
The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.
L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.
The Office of the Vice-President, University Services, Operations and Finance provides the operational foundation that supports the University of Alberta’s academic and research mission. This role leads the delivery of integrated services that foster a thriving, high-performing university environment.
The Vice-President oversees the development and management of campus infrastructure, secure and sustainable IT systems, strategic human resources, financial stewardship and procurement services. The portfolio emphasizes service excellence, operational efficiency and continuous improvement to meet institutional goals.
Key departments reporting to this portfolio include Campus Services; Finance, Planning and Procurement; Human Resources, Health, Safety and Environment; Information Services and Technology; Infrastructure Planning, Development and Partnerships; Internal Audit and Enterprise Risk Management; Shared Services; Strategic Transformation and Delivery; and Utilities and Operations.
