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Added 6 hours ago
SH
Operations Coordinator
South Hall Banquet & Wedding Palace Ltd
Vancouver, BC
- Full-time
The Operations Coordinator supports smooth, organized day-to-day office operations by coordinating administrative processes, maintaining records, and helping teams stay informed. This…
Added 13 hours ago
SW
Administration and Events Coordinator *email to apply*
Sport Wood Buffalo Association
Fort McMurray, AB
- Full-time
Position: Administration and Events Coordinator
Added 1 day ago
RT
Office Coordinator
Russell Tobin
Toronto, ON
- $46 to $49 CAD / hour
- Contract
This is a fantastic opportunity to be a key point of contact for employees and visitors, while supporting daily office operations, workplace experience, vendor coordination, catering,…
Added 1 day ago
MU
Administrative Coordinator
McGill University
Victoria, BC · James Admin. Bldg.
- Full-time
Under the direction of the Director, Global Engagement, provides administrative and logistical support to the unit’s operations. Supports the planning and delivery of events, international…
Added 1 day ago
TC
Suites Coordinator
The City of Guelph
Guelph, ON
- Other
Resumes are being accepted for the position of Suites Coordinator with the Sleeman Centre, Culture and Recreation. Reporting to the Supervisor, Food and Beverage Services, the successful…
Added 1 day ago
CH
Banquet & Catering Coordinator
Crescent Hotels & Resorts
Mississauga, ON
- Full-time
Coordinate with kitchen, service, sales, and operations teams
Added 1 day ago
Recreation Supervisor 2, Aquatics
CityofOttawa
Ottawa, ON
…Promotion Act, REGULATION 565) in a full time Aquatic Program Coordinator or supervisory position or in a full time Aquatic Program Coordinator (Aquatics) position in Seasonal Recreation…
Added 1 day ago
CO
Recreation Supervisor 2, Aquatics
City of Ottawa / Ville d’Ottawa
Ottawa, ON
- Full-time
…Promotion Act, REGULATION 565) in a full time Aquatic Program Coordinator or supervisory position or in a full time Aquatic Program Coordinator (Aquatics) position in Seasonal Recreation…
Added 1 day ago
TH
Administrative Co-Ordinator- Department of Diagnostic and Interventional Radiology
The Hospital for Sick Children
Toronto, ON
- Full-time
We are looking for an Administrative Coordinator to join our team! As an integral member of the Department of Diagnostic and Interventional Radiology, the Administrative Coordinator will…
Added 2 days ago
VB
Admin Assistant II
Vale Base Metals
Toronto, ON
- Full-time
…welcoming and professional environment, coordinate front-desk operations, support office administration activities, and contribute to the smooth day-to-day functioning of our Toronto…
Added 2 days ago
V
Admin Assistant II
Vale
Canada
- Full-time
…welcoming and professional environment, coordinate front-desk operations, support office administration activities, and contribute to the smooth day-to-day functioning of our Toronto…
Added 2 days ago
MC
Coordonnateur(trice) exécutif et administratif / Executive & Administrative Coordinator
Merck Canada
Kirkland, QC
- Full-time
Added 2 days ago
BI
Head Office Administrative Coordinator
Bento Inc.
Richmond Hill, ON
- $50,000 to $55,000 CAD / year
- Full-time
We are looking for a personable and self-motivated Head Office Administrative Coordinator to support our Richmond Hill Head Office. As a member of the People Operations team, you will play…
Added 2 days ago
AR
Sales & Events Coordinator
Algonquin Resort
Banff, AB
- Full-time
Support and/or lead BEO meetings to align operations with client expectations.
Added 2 days ago
M
Coordonnateur(trice) exécutif et administratif / Executive & Administrative Coordinator
MSD
Kirkland, QC
- Full-time
Added 2 days ago
Concierge - Casual
Optima Living
AB · Red Deer County, AB
…team members, while supporting smooth day-to-day community operations. This role manages inquiries, assists with move-in coordination, administrative tasks, and provides customer service…
Added 2 days ago
C
Business Coordinator for Vice Chair
CIBC
Toronto, ON
- Full-time
…meetings and events, including room bookings, site access, catering, required materials, and technology support. You’ll ensure every detail is handled with care and precision so meetings,…
Added 3 days ago
Events and Sponsorship Coordinator
CAA Niagara Talent Management Team
Thorold, ON
CAA Niagara is seeking an enthusiastic and highly organized Events & Sponsorship Coordinator to join our Marketing team. Reporting to the Communications Manager, this role is responsible…
Added 3 days ago
Production Coordinator - EA SPORTS™ NHL
Electronic Arts
Vancouver, BC
We’re looking for a proactive Production Coordinator to join our Studio Operations team on a temporary full-time basis for 6-months. We are looking for a problem solver who is passionate…
Added 3 days ago
BC
Program Assistant, Full-time Programs
British Columbia Institute of Technology
North Vancouver, BC
- $56,241 to $60,872 CAD / year
- Full-time
- Contract
…and Bridge Watch Rating. Works collaboratively with the Co-op Coordinator, Department Heads, Associate Dean, faculty and other support staff, Registration, library and students to ensure…
Added 3 days ago
ES
Production Coordinator - EA SPORTS™ NHL
EA SPORTS
Vancouver, BC
- Temporary
We’re looking for a proactive Production Coordinator to join our Studio Operations team on a temporary full-time basis for 6-months. We are looking for a problem solver who is passionate…
Added 3 days ago
QU
Faculty Operations Coordinator
Queen's University
Kingston, ON
- $62,142 to $75,772 CAD / year
- Temporary
The Faculty Operations Coordinator provides operational coordination and executive support, communications leadership, and project management services that advance the Department’s…
Added 3 days ago
UO
Program Coordinator
University of Alberta
Edmonton, AB
- Full-time
Reporting to the Director of the Kule Folklore Centre, the Program Coordinator will lead day-to-day office operations in support of the Kule Folklore Centre. This position provides project…
Added 3 days ago
IG
Flight Coordinator
Insight Global
Longueuil, QC
- $28 to $42 CAD / hour
- Contract
scheduling operations, crew legality and maintenance issues.
Added 3 days ago
T
On-Site Event Coordinator
Techo-Bloc
Longueuil, QC · Saint-Hubert, QC
- Contract
As our On-Site Event Coordinator, you lead Techo-Bloc's roadshows, loyalty events and trade shows on the ground across Canada and the U.S. From load-in to load-out, you own the setup, the…

University of Alberta

Program Coordinator

Edmonton, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 11, 2026
Posting language: English
Posted: Oct 28, 2026

Original job description

This competition is open to all applicants however; internal applicants will be given priority consideration based on minimum qualifications, or a combination of experience, skills, and abilities before external applicants are considered.

Location - This role is in-person. Work primarily takes place at North Campus, Edmonton.

Reporting to the Director of the Kule Folklore Centre, the Program Coordinator will lead day-to-day office operations in support of the Kule Folklore Centre. This position provides project coordination, community engagement, office administration, research communication, record-keeping, financial management, and research and events support. In all facets of this role, this position endeavours to integrate and advance the University's commitments to Access, Community, and Belonging (ACB).

Responsibilities

Research Coordination

Coordinate, track, and support research projects from initiation to completion, working closely with Bohdan Medwidsky Ukrainian Folklore Archive staff to support the coordination of research activities.
Assist with preparing and submitting grant applications, gathering proposal documentation, and tracking reporting obligations and deadlines.
Assist with ethics applications and renewals,
Coordinate communication with funding agencies and research partners.
Assist in editing and proofreading academic and semi-academic publications for the Centre.
Track research and other projects to facilitate successful and timely progress and completion.

Financial Management

Assist the Director in preparation of budgets and business plans for presentation to the Board.
Prepares and allocates the operating and endowment budgets in accordance with University policies. This includes processing, monitoring, reconciling, and reporting all financial activities for the Centre, including purchasing, travel claim expenses, and credit card reconciliations.
With the Finance Partner, develops, monitors and maintains financial status reports, research project finances, and financial forecasts. This includes monitoring potential financial risks and providing initial recommendations and analyses for short- and long-term budget planning across all programs and projects.
Monitors and reports on the status of endowment accounts, tracking the spending allocation. This includes tracking donations and ensuring that accounts are established as necessary and that the funds are utilized in accordance with donor requirements and applicable University policies.
Negotiates and authorizes contracts for goods and services related to events and operations of the institute.

Administration

Manages the day-to-day operations, serves as a primary point of contact, handles record management and oversees/monitors allotted expenditure budgets, travel arrangement/claims, purchasing, and equipment budgets.
Handles office management, HR administrative documentation and processing (i.e. appointment letter/training/onboarding, eForms, PAFs, etc.), engaging with the Manager of ACE and HRP on human resource questions/administrative tasks. May participate in hiring committees to recruit casual staff or research assistants as needed.
Maintains contact databases and rolls out electronic and physical mailers.
Sources and manages the Centre’s website, as well as both digital and print assets, including production of newsletters, brochures, annual reports, event posters, and mailouts for the Centre.
Supports and serves as scribe to the Centre’s boards and committees.
In collaboration with the Director, coordinates student awards, supports the Kule Postdoctoral Program, and manages special projects and on-site setup of exhibits and catalogues.

Strategic Planning

Supports the Director on strategic planning objectives for the Centre.
In consultation with the Director, prepares an annual plan for projects and events.
Assists in developing and implementing a research communication plan (both short- and long-term) for the Centre, making use of a full range of traditional and social media in order to increase interest and project a favourable image for the Kule Folklore Centre.
Assists the Director with Donor stewardship, supports community outreach, and collaborates with the team on strategic plans to advance community interests, including community sponsorships of programs.
Communicates with donors on the Director's behalf and coordinates meetings and events.

Event Planning

Develops budgets and project plans for events.
Manages all scheduled and special events, including coordinating staff and volunteers.
Negotiates and authorizes vendor contracts to meet each event's needs, adhering to University policies.
Assists in the preparation of grant applications and other funding requests related to events.
Coordinates all event planning, including catering, logistics, event preparation, setup, decor, and other related duties.

Qualifications

Bachelor’s degree, preferably in an Arts or Social Sciences-related discipline.
A minimum of 2 years of experience working at universities, research archives, museums, libraries, heritage organizations, or cultural institutions.
A minimum of 2 years of experience in financial reporting, budget management, human resources administration, and fiscal planning is required.
Experience supporting and coordinating research or educational project/program planning and implementation is required.
Experience in planning and coordinating events, conferences, workshops, and public programming.
Ability to navigate complex governance structures and competing priorities.
Strong attention to detail and commitment to accuracy.
Demonstrated ability to prioritize work effectively and manage multiple deadlines in a fast-paced environment.
Working knowledge of the U of A administrative structure, policies, procedures, and issues is an asset.
Knowledge of the Ukrainian language is an asset.

Application Instructions

Click "Apply Now" to submit your resume and cover letter.

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package.

The University of Alberta, its buildings, labs and research stations are primarily located on the territory of Néhiyaw (Cree), Niitsitapi (Blackfoot), Métis, Nakoda (Stoney), Dene, Haudenosaunee (Iroquois) and Anishinaabe (Ojibway/Saulteaux), lands that are now known as part of Treaties 6, 7 and 8 and homeland of the Métis. The University of Alberta respects the sovereignty, lands, histories, languages, knowledge systems and cultures of all First Nations, Métis, and Inuit.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms - physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.

The Faculty of Arts is a diverse and inclusive academic community spanning the humanities, social sciences, and fine arts. Through innovative research, teaching, creative expression, and strong community partnerships, the Faculty of Arts advances knowledge and drives positive societal change. It provides students with the tools to think critically, engage meaningfully, and contribute to a more just and thoughtful world.

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More about this job

Responsibilities

The Program Coordinator leads day-to-day office operations, including project coordination, financial management, and administrative support for the Kule Folklore Centre. They also manage event planning, research communication, and strategic planning initiatives in collaboration with the Director.

Requirements

Candidates must possess a bachelor's degree and at least two years of experience in university or cultural institution settings. Additionally, applicants require proven experience in financial reporting, budget management, and project coordination.

Skills

Project coordination
Financial management
Budgeting
Office administration
Event planning
Research support
Grant application
Human resources administration
Communication
Record keeping
Strategic planning
Vendor management
Proofreading
Stakeholder engagement
Data management

Visa sponsorship

Not detected in the job text

Keywords

Program Coordinator
Kule Folklore Centre
University of Alberta
Research Coordination
Financial Management
Budget Planning
Grant Applications
Event Planning
Office Administration
Human Resources
Strategic Planning
Donor Stewardship
Community Engagement
Record Management
Vendor Contracts
Academic Publications
Ukrainian Folklore Archive
Higher Education
Project Management
Fiscal Planning

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