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Added 11 mins ago
T
Business Analysis Specialist - Lead Business Analyst, AI-Enabled Enterprise Solutions
TD
Toronto, ON
- Full-time
Lead portfolio-level analysis where workflows, business rules, data, interfaces, or accountabilities cross product boundaries. Promote whole system thinking, constructive challenge,…
Added 11 mins ago
PC
HES Manager - Canada (East Region)
Parkland Corporation
Montreal, QC
- Full-time
The HES Manager supports Health, Environment & Safety programs across Sunoco’s Canadian East Region operations. This role works closely with site leadership, unionized employees, and Joint…
Added 11 mins ago
PC
HES Manager - Canada (East Region)
Parkland Corporation
Montreal, QC
- Full-time
The HES Manager supports Health, Environment & Safety programs across Sunoco’s Canadian East Region operations. This role works closely with site leadership, unionized employees, and Joint…
Added 11 mins ago
PC
HES Manager - Canada (East Region)
Parkland Corporation
Hamilton, ON
- Full-time
The HES Manager supports Health, Environment & Safety programs across Sunoco’s Canadian East Region operations. This role works closely with site leadership, unionized employees, and Joint…
Added 11 mins ago
PC
HES Manager - Canada (East Region)
Parkland Corporation
Hamilton, ON
- Full-time
The HES Manager supports Health, Environment & Safety programs across Sunoco’s Canadian East Region operations. This role works closely with site leadership, unionized employees, and Joint…
Added 11 mins ago
K
Director of Operations
Kuehne+Nagel
Mississauga, ON
- Full-time
…keep goods moving efficiently. Whether you’re leading a team, engineering processes, or driving projects, your work ensures that our customers’ products are stored, handled, and delivered…
Added 11 mins ago
RE
Senior Storage Analyst
RONELLE EXPEDITING CORP
Mississauga, ON
- Contract
Location: Scarborough or Toronto (Hybrid - 3 days remote and 2 days in office (flexible on days in office)
Added 12 mins ago
CG
Manager, HR Technology Analytics and AI
CSA Group
Toronto, ON
- $116,230 to $152,555 CAD / year
- Full-time
…confidently between Workday configuration and solution design, data and analytics, emerging AI capabilities, team leadership and business strategy. The Manager supports the Director, HRIS…
Added 12 mins ago
A
Sr Program Manager - Point of Care (Ottawa)
Abbott
Ottawa, ON
- Full-time
…Cardiac Markers, Neurology, and Informatics. As the Sr Program Manager (R&D) you will be accountable for leading and executing complex, cross‑functional R&D programs in accordance with the…
Added 12 mins ago
OG
Civil Project Manager
Onni Group of Companies
Vancouver, BC
- Full-time
Added 27 mins ago
AC
Senior Manager, Portfolio Management
Air Canada
Dorval, QC
- Full-time
The Manager, Portfolio Management is a strategic leadership role within the IT, Data and Digital (IDD) Transformation Office, accountable for shaping and evolving the technology portfolio…
Added 42 mins ago
GT
Business Analyst
Global Technical Talent, an Inc. 5000 Company
Toronto, ON
- $50 to $65 CAD / hour
- Contract
Onsite Flexibility: Hybrid - 4 days in office
Added 42 mins ago
PG
Production Supervisor
Pangeo Group
Windsor, ON
- Full-time
Able to work a rotating shift schedule across all three shifts, plus weekends and overtime as required · Rotating shifts (days, afternoons and midnights)
Added 42 mins ago
MI
Process Quality Lead
Mondelēz International
Toronto, ON · Plant - Gladstone - Toronto, Canada
- Full-time
…ISO standards. In this role, you report directly to the plant manager with dotted line responsibility to corporate…
Added 42 mins ago
Manager, Turnarounds
Pembina Pipeline Corporation
Redwater · Sherwood Park, AB · Calgary, AB · AB · Grande Prairie, AB
The Manager will lead a geographically dispersed team responsible for turnaround planning, scheduling, controls, logistics, and portfolio management across Pembina’s assets. The role will…
Added 42 mins ago
Project Administrator
Thiess
Sudbury, ON
…continents. Today, we deliver mining services, land reclamation, and engineering expertise that help shape the future of the resources industry, creating lasting value for our clients,…
Added 42 mins ago
Tack Manager - GO Rail Expansion (ONxpress)
Aecon
Toronto, ON
As part of the ONxpress project, Aecon is looking for a qualified Track Manager to join our team.
Added 42 mins ago
T
Delivery Manager
Talentmatics
Mississauga, ON
- Full-time
We are hiring for Delivery Manager – Banking & Financial Services - Mississauga, Ontario, Canada (Hybrid). Let me know if interested.
Added 42 mins ago
CO
Application & Infrastructure Analyst I
City of Edmonton
AB · Edmonton, AB
- Full-time
Other technology-specific certifications and diplomas related to the work are an asset; for example, a diploma in Computer Engineering Technology or Networking Engineering Technology
Added 42 mins ago
K
Front End Engineer
Kablamo
Toronto, ON
- Full-time
Kablamo is an impact-driven software engineering company (teamkablamo.com). We bring engineering, data, and AI expertise to solve complex problems - with the intellectual horsepower to know…
Added 57 mins ago
VE
Account Manager - Chemical Water Treatment Solutions
Veolia Environnement SA
Toronto, ON
- Full-time
All vendors must have a current and fully executed MSA on file before submitting candidates
Added 57 mins ago
UO
Administrative Assistant
University of British Columbia
Vancouver, BC · UBCV | Gordon B. Shrum Building (SHRM)
- $4,464 to $4,578 CAD / month
- Full-time
The proposed time allocation, pending confirmation by all PIs, is 2.5 days per week (17.5 hours, 50%) for Dr · Nozomu Yachie, 1.5 days per week (10.5 hours, 30%) for Dr
Added 57 mins ago
D
Manager, Quality & Integrated Management Systems
Dexterra
Mississauga, ON
- $80,000 to $100,000 CAD / year
- Full-time
We're looking for our next Manager, Quality & Integrated Management Systems, to help Dexterra strengthen and continually improve our enterprise approach to quality, compliance and…
Added 1 hour ago
BC
Financial Analyst - Industrial East
Bird Construction
Mississauga, ON · Calgary, AB
- Full-time
Reporting to the Senior Finance Manager, the Financial Analyst will take an active role in developing and maintaining overhead forecasts, analyzing actual results against budget and…
Added 1 hour ago
JI
Supply Chain Security Advisor
J.D. Irving, Limited
Dartmouth, NS
- Full-time
…support of the River Class Destroyer Program. Reporting to the Manager, Compliance Integration and Implementation, you will provide security oversight and risk visibility across the…

University of British Columbia

Administrative Assistant

Vancouver, BC, Canada
UBCV | Gordon B. Shrum Building (SHRM), Canada

$4,464 to $4,578 CAD / month · Full-time

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Job details

Pay: $4,464 to $4,578 CAD / month
Job type: Full-time
Apply by: Nov 27, 2026
Working hours: 35 hours per week
Posting language: English
Posted: Nov 12, 2026

Original job description

Job Title

Administrative Assistant

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Administrative Support 2 (Gr3)

Job Family Group

Staff - Union

Department

Yachie Laboratory | School of Biomedical Engineering | Faculty of Medicine

Compensation Range

$4,464.00 - $4,578.00 CAD Monthly

Job End Date

November 24, 2027

Posting End Date

November 26, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary
The School of Biomedical Engineering (SBME) at the University of British Columbia (UBC) is a partnership between the Faculties of Applied Science and Medicine, established in 2017. The School is a nucleus for education and training, research, and innovation in biomedical engineering, creating new knowledge, new academic and training programs, and fostering translation and innovation. Its vision is to transform health and healthcare for all, achieved through innovative research and education at the convergence of engineering, medicine and biology. Through collaborative, innovative, and interdisciplinary approaches and building on UBC’s academic and research excellence, the School of Biomedical Engineering aspires to be a global leader in biomedical engineering research, education and translation. The SBME has two locations on Vancouver’s campus, the Gordon B Shrum building and the Biomedical Research Centre (BRC). For more information about the School of Biomedical Engineering, please visit https://www.bme.ubc.ca/.

The Administrative Assistant is responsible for providing administrative support to three Principal Investigators (PIs) and supporting administrative activities with the Advanced Therapeutics Manufacturing Facility (ATMF) at UBC. This position is expected to act independently at times on administrative and operational matters, data management and communications, and to take initiative to ensure effective administrative functioning of the three labs and the ATMF.

This is a 1.0 FTE position (35 hours per week) supporting three PIs and one facility. The proposed time allocation, pending confirmation by all PIs, is 2.5 days per week (17.5 hours, 50%) for Dr. Nozomu Yachie, 1.5 days per week (10.5 hours, 30%) for Dr. Megan Levings, including the ATMF, and 1 day per week (7 hours, 20%) for Dr. Christopher Moraes. The workload is planned to be manageable within regular working hours.

Organizational Status
The position reports to the PIs, Dr. Nozomu Yachie, Dr. Megan Levings, Dr. Christopher Moraes. The Administrative Assistant will work collaboratively with the staff, faculty, students and other members.

Work Performed
Admin Support for Dr. Nozomu Yachie

1. Calendar support

Organize the PI's calendar: book, reschedule and confirm meetings, including across time zones with collaborators in Canada, the US and Japan.
Track deadlines (grant, reporting, review) and send reminders.

2. Reconciliation of PI’s expenses

Collect receipts and boarding passes, and prepare travel and expense claims in UBC's expense system.
Reconcile PI purchasing card (P-card) transactions monthly and follow up with Finance on returned or rejected claims.

3. Lab expense reconciliation support

Reconcile supplier invoices and purchase orders for lab purchases, code them to the correct grant and file supporting documents, as one of several administrative duties.
Compile monthly spending summaries for each grant from Workday reports for review by the Research Operations Manager.

4. HR onboarding documentation for new lab members

Reports to the Research Operations Manager for all onboarding work. Prepare and collect onboarding paperwork for new lab members and liaise with SBME HR to complete appointments before start dates.
Arrange building access, keys, accounts and required safety training registrations.

Admin Support for Dr. Megan Levings

1. Calendar support

Organize the PI's calendar: book, reschedule and confirm meetings, including across time zones with collaborators in Canada, the US and Europe.
Schedule internal, institutional and external meetings, and resolve meeting conflicts.

2. Travel booking and reconciliation

Book flights, accommodation, ground transport and conference registration.
Prepare itineraries and keep travel records.
Reconcile travel costs and submit expense claims after each trip.

Admin Support for the ATMF (under Dr. Megan Levings)

Organizes the calendars of three manager-level ATMF staff and coordinates meeting requests.

Schedules complex multi-party meetings involving many attendees, several institutions or external partners, including room and video conference bookings, invitations, materials and RSVP tracking.

Books flights, accommodation and conference registration for ATMF staff.

Supports the reformatting and organization of annual CFI and spending reports, in collaboration with the respective manager.

Admin Support for Dr. Christopher Moraes

1. Lab supply ordering and reconciliation support (ad hoc)

Identify suppliers, place orders for lab supplies, track deliveries, follow up as needed
Reconcile supplier invoices and purchase orders for lab purchases, code them to the correct grant and file supporting documents, as one of several administrative duties

2. Travel booking and reconciliation

Book flights, accommodation, ground transport and conference registration.

Prepare itineraries and keep travel records.

Reconcile travel costs and submit expense claims after each trip.

3. Administrative support for lab events

Provide administrative support for lab social and team events (venue booking, ordering food, tracking RSVPs).

Admin duties shared across three (3) PIs

Route documents for signature and track approvals.

Support onboarding paperwork for new members in other groups as needed.

Manage general correspondence and act as first point of contact for routine administrative requests.

Keep shared files and records organized and up to date.

Consequence of Error/Judgement
This position requires judgment, tact, discretion and initiative. This position handles sensitive and highly confidential matters. Errors could have a negative impact on the operations and reputation of the School and the University resulting in negative public relations, inefficient use of resources, and loss of credibility. Inappropriate management of confidential documents and information could have an adverse effect on faculty, staff or students, or on UBC.

Supervision Received
The position reports to the Principal Investigators (PI’s), Dr. Nozomu Yachie, Dr. Megan Levings and Dr. Christopher Moraes. Lab reconciliation and onboarding work for the Yachie Lab is coordinated with the Research Operations Manager. Performs familiar duties independently and in accordance with established procedures.

Supervision Given
None.

Minimum Qualifications
High School graduation, plus one year of related training, plus two years of related experience, or an equivalent combination of education and experience.

- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own

Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

Relevant UBC experience preferred.

Prior work experience in a University, research, education, and/or health care organizational structure an asset.

Ability to work effectively under pressure, handle heavy volumes and meet constant deadlines.

Training in secretarial practices, office procedures, and/or basic accounting.

Intermediate skills in Microsoft Office programs including Word, Excel, PowerPoint and Outlook preferred.

Highly effective interpersonal and organizational skills.

Strong ability to manage Outlook and electronic communications platforms (e.g. doodle polls, Slack, MS Teams, Twitter).

Ability to use internet applications and tools at an intermediate level.

Ability to type 60 wpm and operate a normal range of office equipment.

Strong ability to accurately maintain electronic calendars, reconcile scheduling conflicts, coordinate meetings and schedule the day's activities appropriately.

Ability to plan, schedule and organize a variety of projects and/or events, often concurrently.

Ability to compose correspondence, reports, presentations and other written materials using clear, concise business English.

Ability to be thorough and maintain accuracy and high level of attention to detail.

Ability to exercise judgment, discretion and diplomacy.

Ability to work independently, with minimum supervision, and cooperatively both within the UBC community and with external stakeholders.

Ability to work both independently and participate as an effective member in a team environment.

Ability to develop and maintain cooperative and productive working relationships.

Apply on ubc.wd10.myworkdayjobs.com About employer

More about this job

Responsibilities

The Administrative Assistant provides comprehensive administrative support to three Principal Investigators and the Advanced Therapeutics Manufacturing Facility. Responsibilities include calendar management, expense reconciliation, HR onboarding documentation, and coordinating lab events and communications.

Requirements

Candidates must have a high school diploma, one year of related training, and two years of relevant experience. Proficiency in Microsoft Office and strong organizational and interpersonal skills are required.

Skills

Administrative support
Calendar management
Expense reconciliation
Travel coordination
Data management
Communication
HR onboarding
Microsoft Office
Word
Excel
PowerPoint
Outlook
Record keeping
Event planning
Attention to detail
Diplomacy

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
UBC
Biomedical Engineering
Calendar Support
Expense Claims
Workday
HR Onboarding
Lab Operations
Travel Booking
Microsoft Office
Research Support
Data Management
Procurement
Invoicing
Event Coordination
Confidentiality
Professionalism
Scheduling
Documentation
Academic Administration

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Work requirements

Jobs in Canada