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Added 54 mins ago
SD
Pharmacist, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Mississauga, ON
- Part-time
Acting as consultants, supporting internal customers and the Associate-Owners, you will get experience unique to the retail industry while working for an award-winning national brand.…
Added 54 mins ago
SD
Beauty Specialist, Hourly Part Time Day
Shoppers Drug Mart
Toronto, ON
- Part-time
Each store has an Associate-Owner, so you will work for a local business owner while having the support of a national brand. Benefit from a purchase discount program, flexible and varied…
Added 54 mins ago
SD
Merchandiser, Hourly Full Time Day
Shoppers Drug Mart
Saskatoon, SK
- Full-time
Each store has an Associate-Owner, so you will work for a local business owner while having the support of a national brand. Benefit from a purchase discount program, flexible and varied…
Added 54 mins ago
SD
Pharmacy Assistant, Hourly Full Time Day Greenlight Requisition
Shoppers Drug Mart
Cobourg, ON
- Full-time
Each store has an Associate-Owner, so you will work for a local business owner while having the support of a national brand. Benefit from a purchase discount program, flexible and varied…
Added 54 mins ago
W
(CAN) General Merchandise Associate
Walmart
Calgary, AB
- Full-time
Working as a General Merchandise Associate at Walmart Canada is a great opportunity to build valuable skills in a fast‑paced retail environment. In this role, you deliver excellent customer…
Added 54 mins ago
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(CAN) Stockperson/Cartpusher
Walmart
New Westminster, BC
- Part-time
Added 54 mins ago
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(CAN) OMNI Customer Fulfillment Associate
Walmart
New Westminster, BC
- Part-time
Working as an OMNI Customer Fulfillment Associate at Walmart Canada is a great opportunity to build valuable skills in a fast‑paced retail environment. In this role, you pick, pack, and…
Added 54 mins ago
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(CAN) OMNI Customer Fulfillment Associate
Walmart
New Westminster, BC
- Part-time
Working as an OMNI Customer Fulfillment Associate at Walmart Canada is a great opportunity to build valuable skills in a fast‑paced retail environment. In this role, you pick, pack, and…
Added 54 mins ago
TT
Retail store Coordinator
The TJX Companies, Inc.
Surrey, BC
- Full-time
Support for you and your family through our Associate and Family Assistance programs, offering helpful resources and services to enhance your well-being.
Added 54 mins ago
TT
Retail Store Associate Part-Time Winners - Orchard Plaza Shopping Centre
The TJX Companies, Inc.
Kelowna, BC
- Part-time
Support for you and your family through our Associate and Family Assistance programs, offering helpful resources and services to enhance your well-being.
Added 1 hour ago
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Personal Shopper / OMNI Customer Fulfillment Associate
Walmart
Port Alberni, BC
- Part-time
Working as an OMNI Customer Fulfillment Associate at Walmart Canada is a great opportunity to build valuable skills in a fast‑paced retail environment. In this role, you pick, pack, and…
Added 1 hour ago
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(CAN) Associé de nuit
Walmart
Saint-Hyacinthe, QC
- Part-time
…processing of merchandise all in a safe and clean environment. This Associate will function as part of a team to strategically plan and execute duties based on workload and operational…
Added 1 hour ago
W
(CAN) Stock Unloader Associate
Walmart
Edmonton, AB
- Part-time
Working as a Stock Unloader Associate at Walmart Canada is an excellent opportunity to build hands‑on experience in a fast‑paced retail environment. In this role, you play a key part in…
Added 1 hour ago
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(CAN) Produce Stocker
Walmart
Stettler, AB
- Part-time
Added 1 hour ago
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(CAN) People Greeter
Walmart
Stettler, AB
- Part-time
Added 1 hour ago
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Stock Unloader Associate
Walmart
Calgary, AB
- Part-time
Working as a Stock Unloader Associate at Walmart Canada is an excellent opportunity to build hands‑on experience in a fast‑paced retail environment. In this role, you play a key part in…
Added 1 hour ago
SALES ASSOCIATE - MARKET MALL - CALL IT SPRING
The Aldo Group Inc / Le Groupe Aldo Inc.
Calgary, AB
Reporting to the Store Manager, the Part-Time Sales Associate at ALDO is all about driving sales while creating a great in-store experience. You bring the energy, the style, and the…
Added 2 hours ago
Retail Sales Associate Part Time
Moores Clothing
Hamilton, ON
Added 2 hours ago
TC
Retail Store Associate Seasonal Marshalls/HomeSense - Yonge & Gerrard
TJX Canada – Winners, Marshalls, HomeSense
Toronto, ON
- Part-time
Support for you and your family through our Associate and Family Assistance programs, offering helpful resources and services to enhance your well-being.
Added 2 hours ago
TC
Temporary Part Time Retail Associates
TJX Canada – Winners, Marshalls, HomeSense
Oakville, ON
- Part-time
Support for you and your family through our Associate and Family Assistance programs, offering helpful resources and services to enhance your well-being.
Added 2 hours ago
TC
Retail Store Associate Temporary Part Time Winners 208
TJX Canada – Winners, Marshalls, HomeSense
Oakville, ON
- Part-time
Support for you and your family through our Associate and Family Assistance programs, offering helpful resources and services to enhance your well-being.
Added 2 hours ago
TC
Retail Store Associate Part-Time Winners - Orchard Plaza Shopping Centre
TJX Canada – Winners, Marshalls, HomeSense
Kelowna, BC
- Part-time
Support for you and your family through our Associate and Family Assistance programs, offering helpful resources and services to enhance your well-being.
Added 2 hours ago
MW
Associate - Business Development & Wealth Management
Manulife Wealth
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
Added 2 hours ago
Retail Sales Associate
Fire & Flower Inc.
Mississauga, ON
The Retail Sales Associate, under the direction of the Retail Experience Lead, is primarily responsible for greeting customers and providing guidance on where they may find items within the…
Added 2 hours ago
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Stock Unloader Associate
Walmart
Vernon, BC
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Working as a Stock Unloader Associate at Walmart Canada is an excellent opportunity to build hands‑on experience in a fast‑paced retail environment. In this role, you play a key part in…

University of British Columbia

Administrative Coordinator

Vancouver, BC, Canada
UBCV | Henry Angus Building (ANGU), Canada

$4,732 to $4,972 CAD / month · Full-time

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Job details

Pay: $4,732 to $4,972 CAD / month
Job type: Full-time
Posting language: English
Posted: Oct 7, 2026

Original job description

Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Administrative Support 4 (Gr7)

Job Title

Administrative Coordinator

Department

Admissions Support | Recruitment and Admissions | UBC Sauder School of Business

Compensation Range

$4,732.00 - $4,972.00 CAD Monthly

Posting End Date

October 21, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

Ongoing

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

UBC Sauder School of Business is one of the world’s leading business faculties. The school consistently ranks among the top 100 in the world and is recognized internationally for excellence in research and learning, an outstanding faculty and unmatched global partnerships. A collaborative and respectful culture within which all members of our community can thrive is a key principle in our strategic plan, and one that underpins our educational mission.

We acknowledge that UBC Sauder at the Vancouver Point Grey campus is situated on the traditional, ancestral and unceded territory of the Musqueam. We acknowledge that UBC Sauder at UBC Robson Square is situated on the traditional territory of the Musqueam, Squamish and Tsleil-Waututh.

UBC Sauder delivers a portfolio of undergraduate and professional graduate certificates, diplomas, and degrees in business, independent of Graduate + Postdoctoral Studies.

The Recruitment and Admissions (R&A) unit at the UBC Sauder School of Business plays an integral role in the achievement of the UBC Sauder’s commitment to attract, engage and retain students who represent diverse perspectives, experiences and identities (UBC Sauder Strategic Plan) by recruiting well-qualified, high-performing, community-minded, and diverse domestic and international students to meet the school’s enrolment targets and goals.

The Administrative Coordinator oversees the administration of the Recruitment and Admissions unit and provides complex and confidential administrative and executive support to the Assistant Dean, Recruitment and Admissions and to the unit’s senior management team.

Organizational Status

Reports to the Associate Manager, Admissions and Operations. Receives direction from the Assistant Dean and other members of the R&A senior leadership team.

Work Performed

Executive Support

Provides complex and confidential executive and administrative support to the Assistant Dean, Recruitment & Admissions, and secondary support to the unit’s senior management team. Coordinates the scheduling of meetings and appointments, as well as travel, visas, accommodations, and itineraries for complex schedules, liaising with internal and international partners. Identifies and communicates high-priority requests and coordinates with other schedules, communicating and resolving scheduling conflicts.
Keeps the Assistant Dean apprised of daily responsibilities, meetings, deadlines and potential changes in schedule, prioritizing urgent requests, to ensure adequate preparation and documentation.
Screens and prioritizes requests, emails and phone calls; communicates and responds on behalf of the Assistant Dean as required. Prepares speaking notes, presentation slides, and briefings for press interviews, speaking engagements, and student events.

Operations Administration

Coordinates the development and maintains the Recruitment and Admissions unit's operational work plan by tracking key deadlines, deliverables, events, and priorities to support operational planning and achievement of unit’s objectives. Aligns schedules and priorities (both unit’s and the school’s), and facilitates communication among teams to ensure coordinated execution. Liaises with the Dean’s Office and other units as needed to coordinate competing priorities.
Coordinates complex administrative processes and day-to-day operations for the unit, exercising initiative and judgment to manage changing and competing priorities and ensure operational needs are met. Oversees office space, equipment and supplies.
Monitors internal administrative procedures and workflows for efficiency and effectiveness; anticipates needs and identifies opportunities to improve workflow, communication, and operational processes, and recommends changes as needed.
Serves as the primary point of contact for unit communications, policies, procedures, and operational inquiries; coordinates announcements, supports office operations, resolves administrative issues, and liaises with UBC and Sauder partners to ensure the smooth functioning of the unit.
Drafts and edits complex reports, compiles statistical data, and conducts research to support the strategic priorities of the unit.
Provides administrative support for projects assigned by the Assistant Dean, R&A leadership team, or the Dean’s Office.
Plans and coordinates all aspects of team-wide activities, social and recognition events, and related communications that foster engagement, inclusion, and a positive work environment.
Oversees and maintains unit’s files and information on shared drives and digital collaboration tools.
Participates actively on the unit's Engagement Committee and represents the unit on relevant UBC Sauder committees (e.g., Health & Safety and Floor Wardens).

Financial Administration

Performs financial duties such as tracking unit expenses and monitoring and reporting on monthly ledgers, processing invoices, purchase orders, honoraria, travel and expense reimbursements and credit card reconciliations through Workday; liaises with Procurement, buyers, and UBC Sauder Finance to ensure timely and compliant processing; investigates and responds to accounting inquiries as needed.
Coordinates contractor engagements for the unit, including related documentation, financial transactions and approvals.
Prepares and updates financial reports, expense summaries, and budget spreadsheets to support unit leadership in budget development, monitoring, and financial planning aligned with school and University priorities.
Maintains ongoing knowledge of UBC and UBC Sauder policy and procedural changes and provides information and guidance to staff on university policies and procedures.

Human Resources Administration

Supports unit leadership in the development and implementation of onboarding and offboarding processes for the unit. Creates and maintains onboarding guides and related communications.
Oversees employee onboarding and offboarding processes for the unit, coordinating access, resources, and equipment for incoming and departing employees.
Supports workforce planning for the unit by tracking team travel, vacation and work schedules, and training requirements, and coordinating related administrative activities.
May provides coverage to other support employees in the office during absences or peak periods and performs other related duties as required.

Consequence of Error/Judgement
This role handles sensitive and confidential matters, and is required to exercise judgment, tact, discretion, and initiative to an outstanding degree. The complex nature of the work requires independent planning of the sequence of duties, the work methods to be employed, and the actions to be taken. This role applies knowledge of policies, procedures and guidelines to make well-informed decisions. Timeliness, diplomacy, prioritization and the ability to multitask are essential when dealing with complex inquiries, requests of the Associate Dean’s time and other varied assignments. Inability to manage time effectively and to plan according to deadlines could compromise the workflow of the Assistant Dean. Errors in performance or indiscretions in judgment can have negative impact on the unit and the school, and may result in legal action, negative public relations, financial repercussions, and loss of credibility.

Supervision Received
Reports to the Associate Manager, Admissions and Operations. Receives direction from the Assistant Dean and other members of the R&A senior leadership team. Works under broad directions and with minimal supervision.

Supervision Given
May provide training and guidance to temporary employees or student workers.

Minimum Qualifications
High School graduation, plus a two-year post-secondary diploma, plus four years of related experience, or an equivalent combination of education and experience.

- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own

Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

Experience working in a large and complex organization.
Excellent communication/interpersonal skills and ability to develop and maintain cooperative and productive working relationships in a fast-paced team environment.
Excellent organizational and multitasking skills and ability to work under pressure of deadlines. Ability to prioritize assignments and work independently without ongoing direction.
Ability to accurately gather, organize and summarize information.
Ability to plan, schedule and organize a variety of events.
Ability to exercise a high level of tact, discretion and professionalism in developing and maintaining collaborations with a variety of stakeholders.
Ability to effectively use Word, Excel, PowerPoint, Outlook and electronic surveys at an intermediate level.
Ability to be thorough, accurate, and have a high level of attention to detail.
Ability to compose correspondence, reports, presentations, and other written materials using clear concise business English.
Ability to exercise judgement under pressure and demonstrate initiative in handling matters of a complex and non-routine nature.

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More about this job

Responsibilities

The Administrative Coordinator provides complex executive support to the Assistant Dean and manages the daily operations of the Recruitment and Admissions unit. Responsibilities include financial tracking, coordinating team events, overseeing onboarding processes, and maintaining operational workflows.

Requirements

Candidates must have a high school diploma plus a two-year post-secondary diploma and at least four years of related experience. Proficiency in Microsoft Office and the ability to handle confidential matters with discretion are essential.

Skills

Administrative support
Executive support
Scheduling
Financial administration
Budgeting
Onboarding
Operational planning
Communication
Multitasking
Microsoft Office
Data analysis
Record keeping
Event coordination
Policy compliance
Stakeholder management
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
UBC Sauder School of Business
Executive Support
Workday
Financial Reporting
Operational Planning
Human Resources Administration
Onboarding
Offboarding
Stakeholder Engagement
Policy Compliance
Budgeting
Procurement
Event Planning
Confidentiality
Data Management
Recruitment
Admissions
Higher Education
Administrative Support
Scheduling
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Equity
Diversity
Inclusion
Workforce Planning
Office Management

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