Find work in Canada.

325,167 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 11 mins ago
Data Analyst
Computershare
Montreal, QC
Full-time
Computershare is renowned for its expertise in data management, high volume transaction processing, payments and communications. Many of the world’s leading organizations use these core…
Added 25 mins ago
Leisure Sales Account Executive - Hybrid
Park'N Fly
Mississauga, ON
Full-time
Maintains a current date travel agency database by geographic area
Added 55 mins ago
Senior Project Manager
Insight Global
Toronto, ON
$60 to $67 CAD / hour
Contract
5+ years of Project Management experience delivering technology projects within a structured PMO environment.
Added 2 hours ago
Senior Manager, Enterprise Data Quality Management
TD
Toronto, ON
Full-time
This leader owns the Data Content Manager blueprint framework, deviation-management process, certification cycles, data quality reporting, and control-testing program across the…
Added 2 hours ago
Executive Director (Part-Time)
Elora Environment Centre
Elora, ON
We’re entering an exciting new phase of development and are seeking a part-time Executive Director to help lead us into our next chapter. This is an opportunity for an inspiring, hands-on…
Added 2 hours ago
Executive Administrative Assistant - Office & Administrative Specialist Senior
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
Full-time
As an Executive Administrative Assistant, the incumbent willl support the Financial Operations Division’s (FOD) operational needs to ensure efficiency and coordination. Under limited…
Added 3 hours ago
Senior Manager - ETAM - Technology Standards and Product Catalogue
TD
Toronto, ON
Full-time
Run the exception and risk acceptance process, with clear escalation to executive governance forums
Added 3 hours ago
Senior Splunk Engineer
Vsync Solutions
Toronto, ON
Contract
…building, and optimizing dashboards and reporting workflows for executive leadership, engineering, risk, and compliance…
Added 4 hours ago
Product Assistant
IVEY BUSINESS SCHOOL FOUNDATION
London, ON
$41,315 to $48,630 CAD / year
Full-time · Contract
…offers undergraduate and graduate degree programs, as well as Executive Education at campuses in London, Toronto, and Hong…
Added 7 hours ago
MyStep to Mental Wellbeing Data and Administration Coordinator
Murrumbidgee Local Health District (MLHD)
Griffith, ON
Full-time
…correspondence, record keeping, appointment bookings and stores management. The role is also responsible for managing and monitoring the Murrumbidgee Primary Health Network data collection…
Added 11 hours ago
Data Scientst - Student Position - Sales Business Analytics
Apple
Toronto, ON
Contract
Optimize database schemas, warehouse models, and query performance for analytical and AI workloads.
Added 12 hours ago
Marketing Executive – On Site
Tranquillo Projects
Mississauga, ON
Full-time
Added 15 hours ago
Senior Technical Program Manager
CNN
Ottawa, ON · Kanata, ON
Full-time
This role will focus on driving the roadmap delivery and dependency management for our Editorial Experience group. A successful candidate will:
Added 16 hours ago
Data Scientst - Student Position - Sales Business Analytics
Apple
Toronto, ON
- Optimize database schemas, warehouse models, and query performance for analytical and AI workloads.
Added 17 hours ago
Senior Project Manager
Insight Global
Toronto, ON
$55 to $67 CAD / hour
Contract
…the successful delivery of enterprise application, software, database, and infrastructure projects for one of our large banking clients. This role is heavily focused on project governance,…
Added 19 hours ago
Donor Record Coordinator - Foundation - Regular Full-time 2026-18823 (2026-18823)
Sunnybrook
Toronto, ON
Full-time
2+ years of experience in database administration, records management, or data entry, ideally in a fundraising, advancement, or CRM environment.
Added 19 hours ago
Associate Director, Capital Planning & Reporting
RBC
Toronto, ON
Full-time
Advanced proficiency in database management, spreadsheet design, and presentation development
Added 19 hours ago
Senior Financial Analyst
Randstad Canada
Toronto, ON
Contract
Produce routine executive management reports and facilitate strategic updates with key stakeholders.
Added 19 hours ago
Enterprise Account Executive (AI Native and Emerging Tech)
Elastic
Toronto, ON
$103,200 to $163,300 CAD / year
Full-time
…platforms. Sitting at the intersection of developer-led adoption and executive sales execution, you will partner with founders, CTOs, VPs/Heads of AI, and VP of Engineering leaders to…
Added 20 hours ago
Application Support Analyst – Java
Apptoza Inc.
Toronto, ON
Contract
Strong knowledge of Dynatrace, Advanced Java concepts, application monitoring, and incident management.
Added 20 hours ago
IT Infrastructure Project Manager
Amphenol Communications Solutions
Markham, ON
Full-time
Lead ERP Testing development efforts within the confines of appropriate project management methodology, change management and best practices.
Added 21 hours ago
Senior Data Analyst
Direct Response Media Group Inc
Oakville, ON
$80,000 to $100,000 CAD / year
Owning the intake, cleaning, de-duplication, and structuring of client first-party data across Google Sheets, Excel, and database formats.
Added 21 hours ago
Senior Financial Analyst (Temp-to-Perm)
Randstad Canada
Toronto, ON
$35 to $40 CAD / hour
Contract
Financial Planning, Revenue Management & Business Intelligence
Added 21 hours ago
Product Security Specialist
SAP
Vancouver, BC
Full-time
…end-to-end business application software and related services for database, analytics, intelligent technologies, and experience management. As a cloud company with two hundred million users…
Added 21 hours ago
Manager – Market Analytics & Business Intelligence
AbbVie
Montreal, QC
Full-time
Talent Development & Coaching: Mentor MABI analysts in critical soft skills (influencing without authority, executive presentation) alongside technical growth.

University of British Columbia

CES Program Assistant

Vancouver, BC, Canada
UBCV | Buchanan Tower (BUTO), Canada

Pay: $4,881 to $5,255 CAD / month
Job type: Full-time
Apply by: Oct 7, 2026
Posting language: English
Posted: Sep 29, 2026

Apply About employer

Applications open in a new tab.

Original job description

Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Sr Program Asst-Gen (Gr8)

Job Title

CES Program Assistant

Department

Research Centre Administration | Research Facilitation Support | Dean of Arts Office

Compensation Range

$4,881.00 - $5,255.00 CAD Monthly

Posting End Date

October 6, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

June 30, 2027

The is a term position ending June 30, 2027.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary
The Centre for European Studies (CES) is housed in the Faculty of Arts. Its main purposes are to provide a venue in which the legacies of Europe and its constituent parts can be critically examined and discussed including their relationship to decolonial methods; host visiting scholars who will contribute to the intellectual environment of the Centre and the University; serve as a gathering place for students, scholars, and community members; catalyze new research initiatives through event-planning and grant support; serve as a point of contact for consular and community initiatives; advise and engage in interdisciplinary undergraduate and graduate curricular development related to Europe, and interface with GoGlobal and others on opportunities in Europe, broadly defined, for student study abroad and/or internships.

The Senior Program Assistant works closely with the CES Director and reports to the Arts Research Centres Administrator. The sole full-time CES staff person will assist the Director in all aspects of this innovative unit and its programs, including the coordination of grant and fellowship competitions, the scheduling of programming such as a speaker series, and the development and maintenance of a website and social media presence as well as newsletter communications. Additionally the CES Program Assistant will facilitate communication and meetings among the members of the executive council, steering committee, and affiliated faculty as well as on- and off-campus collaborators including diplomatic contacts, community partners, and others.

Organizational Status
The Senior Program Assistant works closely with the CES Director and reports to the Arts Research Centres Administrator. The incumbent interacts and communicates with members of the Advisory Board and affiliated faculty, on- and off-campus collaborators, staff from the Faculty of Arts Dean’s Office, and other academic and administrative units on campus

Work Performed

General Administration Support:

Works proactively and independently to provide administrative coordination and support to the CES Director and centre.
Develops a broad and in-depth range of program and administrative policy and procedure knowledge including strong working knowledge of related UBC systems.
Provides logistical, clerical, and technical support to the program. Resolves complex problems and serves as a resource for faculty and staff.
Provides complex coordination and administers the workflow of the programs, including scheduling and organizing meetings of the executive council, steering committee, faculty affiliates, and any subcommittees or working groups.
Under guidance of Director, prepares calls for applications for Fellowships and Research Group Grants. Monitors applications during application period, and responds to applicant inquiries. Compiles the application materials, prepares the evaluation spreadsheets, and schedules adjudication meetings for subcommittees. Informs applicants of the status of their applications.
Develops and maintains policy manuals and establishes work schedules and priorities for key administrative processes. Identifies needed improvements and recommends changes. Administers program evaluations, including but not limited to: maintaining records of all program activities, and assisting with the preparation of reports to FOA and VPRI including event attendance statistics and website traffic.

Plans, schedules, and coordinates events in consultation with Director; Must be available to attend some events outside of business hours.

Communication:

Responds to in-person, email, social media, and telephone enquiries about the CES programs and activities to faculty, visitors, and general public.
Produces accurate, well-written communications for a variety of stakeholders.
Drafts and edits internal documents, designs, creates, and distributes promotional materials such as flyers, newsletters, posters
Assists in the coordination, maintenance, and updating of a program website and social media presence. Monitors website and social media traffic.
Develops positive relationships with executive council, steering committee, affiliated faculty, and department staff and interacts with UBC service units, community leaders, external agencies, consular staff, and the general public.
Produces and maintains faculty mailing list; produces and maintains community partner mailing list.
Works with Arts IT and other Arts units to produce and maintain an integrated events calendar.

Finance:

Responsible for review and reconciliation of financial activities of the unit - this includes expenses and purchases, transfers, cash receipts and cost recoveries; payroll.

Works with Director and Arts Research Centres Administrator in the preparation and projection of budget and soft monies, as well as forecasting resource requirements for budgetary reports. Assists in the preparation of annual budgets and development of quarterly financial forecasts.
Assists Director in submitting applications for various internal and external grants. Tracks expenses charged to grants that are predominately and directly used by the Centre in its programming.
Submits all expenses and reimbursement to Arts Finance Service Centre for payment; Liaises with ASC-Finance management group to initiate transfer of funds investigates and reports on anomalies and errors.

Consequence of Error/Judgement
The CES is undergoing a renewal process in 2026 within the Faculty of Arts. This position is critical to the development and ongoing success of the CES and to the maintenance and growth of its network of affiliates and collaborators. This position also provides integral support to several funded projects (internal to UBC, national and international) with required reporting of programming and expenses. Poor performance in any of the core areas of responsibility could undermine CES activities, jeopardize continued funding, threaten the long-term sustainability of the centre, and cause serious misunderstandings and damage to the international reputation of the CES and the Faculty of Arts.

Supervision Received
Works independently, under the direction of Director. Works under the supervision of the Arts Research Centres Administrator in selecting and interpreting information to determine best practices. The position duties are governed by broad instructions and policies, involving frequently changing conditions and priorities. Work activities will be developed in conversation with the Director, but the Program Assistant is also expected to be a self-starter who demonstrates initiative in planning and carrying out administrative activities (after initial direction).

Supervision Given
Provides oversight and day-to-day supervision for Undergraduate and/or Graduate Academic Assistants. Responsible for assigning tasks and providing training and guidance.

Minimum Qualifications
High School graduation, plus two year post-secondary diploma, plus four years of related experience, or an equivalent combination of education and experience.

- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

High school graduation plus 2 years post-secondary diploma with training in office procedures and secretarial practices. Undergraduate degree in a relevant discipline preferred. Four years related experience or the equivalent combination of education and experience. Computer experience required Word, Excel, SIS, SISC, FSC preferred. Knowledge of European studies an asset. Ability to maintain accuracy and attention to detail. The ability to create and accurately maintain records and filing systems and a neat and tidy office environment. Ability to work effectively both independently and in a team environment. Ability to use word processing, spreadsheet, database, web, scheduling an electronic mail applications and intermediate level. Ability to type 60 words per minute and to operate normal range of automated office systems and office equipment. Ability to prioritize and work calmly under pressure to meet deadlines. Outstanding and demonstrable written and oral communication skills. Ability to maintain order and control. Ability to exercise initiative, tact, discretion and courtesy with a diverse range of people and stakeholders. Experience delivering high-level customer, client, and/or guest service. Ability to take and transcribe accurate meeting minutes.

Apply About employer

More about this job

Responsibilities

The Senior Program Assistant provides comprehensive administrative and logistical support to the Centre for European Studies, including managing grant competitions, event scheduling, and financial reconciliation. The role also involves supervising student assistants and maintaining effective communication with faculty, community partners, and internal stakeholders.

Requirements

Candidates must have a high school diploma plus a two-year post-secondary diploma and at least four years of related experience. Proficiency in office software, strong communication skills, and the ability to work independently are essential requirements.

Skills

Administrative support
Program coordination
Budgeting
Financial reconciliation
Event planning
Website maintenance
Social media management
Communication
Grant administration
Record keeping
Meeting coordination
Office management
Data entry
Report preparation
Supervision

Visa sponsorship

Not detected in the job text

Keywords

Administrative coordination
Program management
Budgeting
Financial forecasting
Grant administration
Event planning
Website maintenance
Social media
UBC systems
Research facilitation
Stakeholder management
Office procedures
Secretarial practices
Microsoft Word
Microsoft Excel
SIS
SISC
FSC
European studies
Equity
Diversity
Inclusion
Supervision
Reporting
Policy development

Report this job