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Added 13 mins ago
BB
Grant Specialist
Big Brothers Big Sisters of Toronto
Toronto, ON
- Contract
Support Senior Director, Fund Development to identify, cultivate and solicit major gifts from high-net worth donors.
Added 13 mins ago
A
Engineering Manager Mechanical Engineering, Port Elgin
AtkinsRéalis
Port Elgin, ON
- Full-time
…Manager will report functionally and daily to the Engineering…
Added 28 mins ago
MC
Director, Sales and Business Development
Masco Canada
Mississauga, ON · St. Thomas, ON · Masco Canada - St. Thomas
- Full-time
At Masco Canada, we’re passionate about delivering innovative solutions and exceptional customer experiences. We’re looking for a Director, Sales and Business Development, to join our Sales…
Added 42 mins ago
K
Student Success Manager
Kaplan
Edmonton, AB · KAP Edmonton University of Alberta
- $95,000 to $105,000 CAD / year
- Full-time
Student Success Manager, Year One Foundation Program – University of Alberta
Added 42 mins ago
TH
Property Manager/Property Coordinator
The HR Pro
ON · Waterloo South, Ontario
- Full-time
Reports to Director of Development & Asset Management
Added 43 mins ago
M
Sales Development Representative - Oshawa
MEDFAR
Oshawa, ON
- Full-time
…a dynamic environment where trust, innovation, quality and customer success guide our…
Added 43 mins ago
SC
Account Manager- Packaging
Spicers Canada
Richmond, BC
- $60,000 to $85,000 CAD / year
- Full-time
…located in Richmond, British Columbia, reporting to the Sales Director Packaging & Facility Solutions, Western…
Added 43 mins ago
NP
Director of Strategy And Performance
Niagara Peninsula Energy Inc.
ON · Greater St-Catharines-Niagara Metropolitan Area
- Other
Proficiency in leveraging customer & internal client data and analytics to inform strategy and operational requirements
Added 58 mins ago
S
Director, Solutions Engineering
Solink
Remote, Canada
- $279,504 to $349,380 CAD / year
- Full-time
- Remote
This role reports to the Chief Revenue Officer and partners closely with Sales, Product, Customer Success, Channel, and Implementation. The role will include occasional travel to events and…
Added 1 hour ago
Manager, Commercial Asset Management
Trans Mountain
Calgary, AB
…Excellence – guide our every step. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re…
Added 2 hours ago
TD
IT Service Delivery Manager
Terra Dygital
Toronto, ON
- $115,000 to $130,000 CAD / year
- Full-time
…latest technologies, and play a crucial role in our clients’ success, all while enjoying significant opportunities for personal and professional…
Added 2 hours ago
BM
Cardiology TAS (12 months contract)
Bristol Myers Squibb
Field - Canada
- Full-time
…rich CV pipeline. Reporting to the Associate National Sales Director, the CV Therapeutic Area Specialist is responsible for promoting and selling our Cardiovascular products to…
Added 2 hours ago
G
Operations Manager
goswim.ca
Ottawa, ON · Nepean, ON
- Full-time
Over time, you will take ownership of the day-to-day operation so the Director can focus on strategy, partnerships and growth.
Added 2 hours ago
RB
Director-Global Tax Operations
Royal Bank of Canada
Toronto, ON
- Full-time
The Director, Global Tax Operations is a senior position overseeing key teams in RBC Wealth Management Canada Operations. This role works in close partnership with RBC Wealth Management and…
Added 4 hours ago
HT
Director, Finance (CSM)
Husky Technologies
Bolton, ON
- Full-time
The Finance Director serves as a strategic business partner to the Leadership Team in support of Husky’s Global Service Business and Customer Success Management strategy. This role provides…
Added 4 hours ago
J
Senior Product Management Director
Jobgether
Canada
- Full-time
As Senior Product Management Director, you will define and lead the product strategy across AI innovation, product-led growth, and next-generation AI search capabilities. Reporting directly…
Added 6 hours ago
NR
Children’s Services Program Supervisor
Niagara Region
ON · Niagara, ON
- Contract
Early Childhood Education Resource Teacher Certificate or a program of studies that is approved by the Director of the Ministry of Education is preferred.
Added 10 hours ago
R
Director-Global Tax Operations
RBC
Toronto, ON
- Full-time
The Director, Global Tax Operations is a senior position overseeing key teams in RBC Wealth Management Canada Operations. This role works in close partnership with RBC Wealth Management and…
Added 10 hours ago
HT
Director, Finance (CSM)
Husky Technologies
Bolton, ON
- Full-time
The Finance Director serves as a strategic business partner to the Leadership Team in support of Husky’s Global Service Business and Customer Success Management strategy. This role provides…
Added 10 hours ago
Labour Relations Manager
Hydro One Networks Inc
Toronto, ON
…across Ontario. Today, we’re focused on providing exceptional customer service and ensuring we are building safe communities where we live, work and…
Added 10 hours ago
Senior Manager Real Estate, Project Delivery
Hydro One Networks Inc
Markham, ON
…across Ontario. Today, we’re focused on providing exceptional customer service and ensuring we are building safe communities where we live, work and…
Added 15 hours ago
HC
Director, Engagement
Hotels Canada
Ottawa, ON
- Full-time
As Director, Engagement, you will lead the Association's membership, partnerships, events, and engagement strategy, ensuring Hotels Canada delivers exceptional value to members while…
Added 15 hours ago
SA
Finance Business Partner (FP&A)
Schema App
Remote, Canada
- $105,000 to $110,000 CAD / year
- Full-time
- Remote
Manage monthly commission calculations, validation, and tracking while partnering with Sales, Customer Success, and Accounting to improve related processes.
Added 16 hours ago
HT
Director, Finance (CSM)
Husky Technologies
Bolton, ON
- Full-time
The Finance Director serves as a strategic business partner to the Leadership Team in support of Husky’s Global Service Business and Customer Success Management strategy. This role provides…
Added 20 hours ago
H
Director of Customer Success
Haystack
Canada
- $243,000 to $365,000 CAD / year
- Full-time
This employer is a technology company seeking a strategic leader to oversee account management and customer success operations. The role focuses on driving revenue growth, retention, and…

University of British Columbia

CES Program Assistant

Vancouver, BC, Canada
UBCV | Buchanan Tower (BUTO), Canada

$4,881 to $5,255 CAD / month · Full-time

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Job details

Pay: $4,881 to $5,255 CAD / month
Job type: Full-time
Posting language: English
Posted: Sep 29, 2026

Original job description

Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Sr Program Asst-Gen (Gr8)

Job Title

CES Program Assistant

Department

Research Centre Administration | Research Facilitation Support | Dean of Arts Office

Compensation Range

$4,881.00 - $5,255.00 CAD Monthly

Posting End Date

October 6, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

June 30, 2027

The is a term position ending June 30, 2027.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary
The Centre for European Studies (CES) is housed in the Faculty of Arts. Its main purposes are to provide a venue in which the legacies of Europe and its constituent parts can be critically examined and discussed including their relationship to decolonial methods; host visiting scholars who will contribute to the intellectual environment of the Centre and the University; serve as a gathering place for students, scholars, and community members; catalyze new research initiatives through event-planning and grant support; serve as a point of contact for consular and community initiatives; advise and engage in interdisciplinary undergraduate and graduate curricular development related to Europe, and interface with GoGlobal and others on opportunities in Europe, broadly defined, for student study abroad and/or internships.

The Senior Program Assistant works closely with the CES Director and reports to the Arts Research Centres Administrator. The sole full-time CES staff person will assist the Director in all aspects of this innovative unit and its programs, including the coordination of grant and fellowship competitions, the scheduling of programming such as a speaker series, and the development and maintenance of a website and social media presence as well as newsletter communications. Additionally the CES Program Assistant will facilitate communication and meetings among the members of the executive council, steering committee, and affiliated faculty as well as on- and off-campus collaborators including diplomatic contacts, community partners, and others.

Organizational Status
The Senior Program Assistant works closely with the CES Director and reports to the Arts Research Centres Administrator. The incumbent interacts and communicates with members of the Advisory Board and affiliated faculty, on- and off-campus collaborators, staff from the Faculty of Arts Dean’s Office, and other academic and administrative units on campus

Work Performed

General Administration Support:

Works proactively and independently to provide administrative coordination and support to the CES Director and centre.
Develops a broad and in-depth range of program and administrative policy and procedure knowledge including strong working knowledge of related UBC systems.
Provides logistical, clerical, and technical support to the program. Resolves complex problems and serves as a resource for faculty and staff.
Provides complex coordination and administers the workflow of the programs, including scheduling and organizing meetings of the executive council, steering committee, faculty affiliates, and any subcommittees or working groups.
Under guidance of Director, prepares calls for applications for Fellowships and Research Group Grants. Monitors applications during application period, and responds to applicant inquiries. Compiles the application materials, prepares the evaluation spreadsheets, and schedules adjudication meetings for subcommittees. Informs applicants of the status of their applications.
Develops and maintains policy manuals and establishes work schedules and priorities for key administrative processes. Identifies needed improvements and recommends changes. Administers program evaluations, including but not limited to: maintaining records of all program activities, and assisting with the preparation of reports to FOA and VPRI including event attendance statistics and website traffic.

Plans, schedules, and coordinates events in consultation with Director; Must be available to attend some events outside of business hours.

Communication:

Responds to in-person, email, social media, and telephone enquiries about the CES programs and activities to faculty, visitors, and general public.
Produces accurate, well-written communications for a variety of stakeholders.
Drafts and edits internal documents, designs, creates, and distributes promotional materials such as flyers, newsletters, posters
Assists in the coordination, maintenance, and updating of a program website and social media presence. Monitors website and social media traffic.
Develops positive relationships with executive council, steering committee, affiliated faculty, and department staff and interacts with UBC service units, community leaders, external agencies, consular staff, and the general public.
Produces and maintains faculty mailing list; produces and maintains community partner mailing list.
Works with Arts IT and other Arts units to produce and maintain an integrated events calendar.

Finance:

Responsible for review and reconciliation of financial activities of the unit - this includes expenses and purchases, transfers, cash receipts and cost recoveries; payroll.

Works with Director and Arts Research Centres Administrator in the preparation and projection of budget and soft monies, as well as forecasting resource requirements for budgetary reports. Assists in the preparation of annual budgets and development of quarterly financial forecasts.
Assists Director in submitting applications for various internal and external grants. Tracks expenses charged to grants that are predominately and directly used by the Centre in its programming.
Submits all expenses and reimbursement to Arts Finance Service Centre for payment; Liaises with ASC-Finance management group to initiate transfer of funds investigates and reports on anomalies and errors.

Consequence of Error/Judgement
The CES is undergoing a renewal process in 2026 within the Faculty of Arts. This position is critical to the development and ongoing success of the CES and to the maintenance and growth of its network of affiliates and collaborators. This position also provides integral support to several funded projects (internal to UBC, national and international) with required reporting of programming and expenses. Poor performance in any of the core areas of responsibility could undermine CES activities, jeopardize continued funding, threaten the long-term sustainability of the centre, and cause serious misunderstandings and damage to the international reputation of the CES and the Faculty of Arts.

Supervision Received
Works independently, under the direction of Director. Works under the supervision of the Arts Research Centres Administrator in selecting and interpreting information to determine best practices. The position duties are governed by broad instructions and policies, involving frequently changing conditions and priorities. Work activities will be developed in conversation with the Director, but the Program Assistant is also expected to be a self-starter who demonstrates initiative in planning and carrying out administrative activities (after initial direction).

Supervision Given
Provides oversight and day-to-day supervision for Undergraduate and/or Graduate Academic Assistants. Responsible for assigning tasks and providing training and guidance.

Minimum Qualifications
High School graduation, plus two year post-secondary diploma, plus four years of related experience, or an equivalent combination of education and experience.

- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

High school graduation plus 2 years post-secondary diploma with training in office procedures and secretarial practices. Undergraduate degree in a relevant discipline preferred. Four years related experience or the equivalent combination of education and experience. Computer experience required Word, Excel, SIS, SISC, FSC preferred. Knowledge of European studies an asset. Ability to maintain accuracy and attention to detail. The ability to create and accurately maintain records and filing systems and a neat and tidy office environment. Ability to work effectively both independently and in a team environment. Ability to use word processing, spreadsheet, database, web, scheduling an electronic mail applications and intermediate level. Ability to type 60 words per minute and to operate normal range of automated office systems and office equipment. Ability to prioritize and work calmly under pressure to meet deadlines. Outstanding and demonstrable written and oral communication skills. Ability to maintain order and control. Ability to exercise initiative, tact, discretion and courtesy with a diverse range of people and stakeholders. Experience delivering high-level customer, client, and/or guest service. Ability to take and transcribe accurate meeting minutes.

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More about this job

Responsibilities

The Senior Program Assistant provides comprehensive administrative and logistical support to the Centre for European Studies, including managing grant competitions, event scheduling, and financial reconciliation. The role also involves supervising student assistants and maintaining effective communication with faculty, community partners, and internal stakeholders.

Requirements

Candidates must have a high school diploma plus a two-year post-secondary diploma and at least four years of related experience. Proficiency in office software, strong communication skills, and the ability to work independently are essential requirements.

Skills

Administrative support
Program coordination
Budgeting
Financial reconciliation
Event planning
Website maintenance
Social media management
Communication
Grant administration
Record keeping
Meeting coordination
Office management
Data entry
Report preparation
Supervision

Visa sponsorship

Not detected in the job text

Keywords

Administrative coordination
Program management
Budgeting
Financial forecasting
Grant administration
Event planning
Website maintenance
Social media
UBC systems
Research facilitation
Stakeholder management
Office procedures
Secretarial practices
Microsoft Word
Microsoft Excel
SIS
SISC
FSC
European studies
Equity
Diversity
Inclusion
Supervision
Reporting
Policy development

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