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Coordinator, Student Services Timmins Program
Algoma University
Timmins, ON
$63,377 to $79,222 CAD / year
Algoma University has an existing vacancy in the position of Student Services Coordinator, Timmins Programming. Reporting to the Associate Vice-President, Student Affairs, the Student…
Added 1 day ago
Administrative Coordinator
Dalhousie University
Halifax, NS
Full-time
Student Affairs is a collection of integrated units that collaborates with faculty, staff and students to enhance the student experience. We promote an inclusive, holistic and…
Coordinator, Student Conduct and Case Administration
University of Victoria
Victoria, BC
Full-time
The Coordinator, Student Conduct and Case Administration, is responsible for providing specialized administrative, procedural, and project-based support functions related to the…
Student Support Coordinator
University of Victoria
Victoria, BC
Full-time
The Division of Student Affairs helps to transforms students' lives by supporting and inspiring the highest standards of student learning and success, community engagement and staff…
Administrative Coordinator
McGill University
Sherbrooke, QC
Full-time
Provides day to day administrative support to the Administrative Supervisor which includes the writing, editing and proofreading of the manager’s routine correspondence relating to the…
Appeals and Academic Integrity Coordinator
University of Niagara Falls Canada
Niagara Falls, ON
$60,000 to $70,000 CAD / year
Full-time
The Academic Integrity and Appeals Coordinator is responsible for the effective administration of academic and non-academic integrity processes and the coordinated management of student…
Appeals and Academic Integrity Coordinator
University of Niagara Falls Canada
Niagara Falls, ON
$60,000 to $70,000 CAD / year
The Academic Integrity and Appeals Coordinator is responsible for the effective administration of academic and non-academic integrity processes and the coordinated management of student…
Added 1 day ago
Senior Coordinator, Supply Chain Operations
University of Ottawa
Ottawa, ON · University Centre
Full-time
$68,149.00 - $86,083.00About Student Affairs:
Added 1 day ago
Senior Coordinator, Supply Chain Operations
University of Ottawa
Ottawa, ON
Full-time
Student Affairs is at the very heart of the student experience at the University of Ottawa. We recruit the very best future students, support them throughout their university years and…
Program Assistant - Student Services
University of British Columbia
Vancouver, BC · UBCV | Brock Hall (BRCK)
$4,594 to $4,827 CAD / month
Full-time
Intake Coordination | Program Support | Centre for Accessibility | Student Affairs | VP Students
Program Assistant - Student Services
The University of British Columbia
Vancouver, BC
$4,594 to $4,827 CAD / month
Full-time
Intake Coordination | Program Support | Centre for Accessibility | Student Affairs | VP Students
Student and Program Advisor, Community Rehab Disability Study
University of Calgary
Calgary, AB
Full-time
Reporting to the Associate Dean, Undergraduate Health & Science Education (UHSE), the Student and Program Advisor is responsible for academic advising related to the Bachelor of Community…
Learning Services Operations Coordinator
Brock University
St. Catharines, ON · Main Campus (Employees)
Full-time
Reporting to the Associate Director, the Learning Services Operations Coordinator plays a critical role in ensuring the effective delivery of Brock's academic support services. The Learning…
Program Coordinator, Clinical Education Interior (RIH)
University of British Columbia
Kamloops, BC · IH | Kamloops Royal Inland Hospital (KRIH)
$4,836 to $5,547 CAD / month
Full-time
This position reports directly to the Site Coordinator (UG/PG) – Royal Inland Hospital (RIH). The position will also receive direction from UBC, Faculty of Medicine departmental faculty and…
Program Coordinator, Clinical Education Interior (RIH)
The University of British Columbia
Kamloops, BC
$4,836 to $5,547 CAD / month
Full-time
This position reports directly to the Site Coordinator (UG/PG) – Royal Inland Hospital (RIH). The position will also receive direction from UBC, Faculty of Medicine departmental faculty and…
Clinical Education Program Coordinator
The University of British Columbia
Kelowna, BC
$4,836 to $5,547 CAD / month
Full-time
This position is based at the Clinical Academic Campus (CAC) at Kelowna General Hospital (KGH) and provides administrative coordination for Year 3 and 4 Medical Undergraduate Program (MDUP)…
Clinical Education Program Coordinator
University of British Columbia
Kelowna, BC · IH | Clinical Academic Campus (CLCAC)
$4,836 to $5,547 CAD / month
Full-time
This position is based at the Clinical Academic Campus (CAC) at Kelowna General Hospital (KGH) and provides administrative coordination for Year 3 and 4 Medical Undergraduate Program (MDUP)…
Site Program Coordinator, Vernon/Revelstoke
The University of British Columbia
Vernon, BC
$5,358 to $6,142 CAD / month
Part-time
…Administrators, Education Leads, Clinical Faculty, Program Coordinators the Assessment and Evaluation Administrator and IH administrators. This position interacts independently with:…
Site Program Coordinator, Vernon/Revelstoke
University of British Columbia
Vernon, BC · IH | Vernon Jubilee Hospital (VJH)
$5,358 to $6,142 CAD / month
Part-time
…Administrators, Education Leads, Clinical Faculty, Program Coordinators the Assessment and Evaluation Administrator and IH administrators. This position interacts independently with:…
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Graduate Program Coordinator, Faculty of Social Science
Brock University
St. Catharines, ON · Main Campus (Employees)
Part-time
Reporting to the Dean’s Office, the Graduate Program Coordinator is responsible for coordinating graduate program operations across recruitment, admissions, academic advising, and program…
Mosaic Mining the Future Indigenous Students - Winter 2027
The Mosaic Company
Regina, SK
Full-time
We are now accepting applications for the Mosaic Mining the Future Indigenous Students Program. Mosaic is currently looking for students to fill roles such as engineering, trades, business…
Mosaic Mining the Future Indigenous Students - Summer 2027
The Mosaic Company
Regina, SK
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Mosaic Mining the Future Indigenous Students - Winter 2027
Mosaic
Regina, SK · CA - Regina, SK
Full-time
We are now accepting applications for the Mosaic Mining the Future Indigenous Students Program. Mosaic is currently looking for students to fill roles such as engineering, trades, business…
Mosaic Mining the Future Indigenous Students - Summer 2027
Mosaic
Regina, SK · CA - Regina, SK
Full-time
We are now accepting applications for the Mosaic Mining the Future Indigenous Students Program. Mosaic is currently looking for students to fill roles such as engineering, trades, business…
2026-27 Lecturer Pool Department of Psychology
Chico State
Saguenay, Quebec
…the most ethnically, economically, and academically diverse student body in the nation. The University enrolls over 14,000 students, with over half identifying as first-generation college…

University of British Columbia

Clinical Education Program Coordinator

Kelowna, BC, Canada
IH | Clinical Academic Campus (CLCAC), Canada

Pay: $4,836 to $5,547 CAD / month
Job type: Full-time
Apply by: Sep 20, 2026

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At a glance

Automatically prepared from the listing. Check the original description for the full requirements.

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Responsibilities

The incumbent provides administrative coordination for medical undergraduate and postgraduate programs, managing student placements and clinical rotations. They also support assessment and evaluation processes while ensuring accurate tracking of clinical teaching activities for faculty payments.

Requirements

Candidates must have high school graduation plus two years of post-secondary education and at least three years of relevant experience. Proficiency in Microsoft Office applications and strong organizational and interpersonal skills are essential for this role.

Experience

2 to 5 years

Education

high school

Working hours

40 hours per week

Work arrangement

Hybrid

Skills

Administrative coordination
Program administration
Data management
Scheduling
Interpersonal skills
Diplomacy
Problem-solving
Microsoft Office
SharePoint Online
MS Teams
Project planning
Communication
Record keeping
Confidentiality
Assessment and evaluation

Visa sponsorship

Not detected in the job text

Keywords

Clinical Education
Medical Undergraduate Program
Postgraduate Medical Education
Administrative Support
Student Placements
MedNET
Entrada
One45
Accreditation
LCME
Faculty Development
Clinical Rotations
Interior Health Authority
Data Entry
Records Management
Project Planning
Stakeholder Liaison
Professional Judgment
Diversity and Inclusion
Clinical Academic Campus

Original job description

Staff - Union

Job Category

BCGEU Okanagan Support Staff

Job Profile

BCGEU OK Salaried - Support Services Assistant 4

Job Title

Clinical Education Program Coordinator

Department

UBCO | Year Three and Four Program Support | Southern Medical Program | Faculty of Medicine

Compensation Range

$4,836.00 - $5,547.00 CAD Monthly

Posting End Date

September 20, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

Ongoing

This position is located in Kelowna, BC.
Hybrid work arrangements must include in-office days at Kelowna General Hospital, with Wednesdays being one of the in-office days.

Please include a cover letter with your application.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Description

This position is based at the Clinical Academic Campus (CAC) at Kelowna General Hospital (KGH) and provides administrative coordination for Year 3 and 4 Medical Undergraduate Program (MDUP) and Postgraduate Medical Education (PGME) programs, supporting mandatory rotations and electives at clinics and hospital sites through the Interior. The incumbent, working with the SMP Clinical Education Program Manager and Course Directors and faculty leads, liaises with faculty, staff, students and residents of the Faculty of Medicine (FoM).

This position is in a state of evolution whereby duties may be modified, systems and procedures will need to be developed as operational requirements and capacity of learner’s increases. This position will require an individual who is comfortable in an atmosphere of ambiguity while systems and processes are being established.

Organizational Status

The incumbent reports directly to the SMP Clinical Education Program Manager and works closely with SMP and FoM Site Directors and Education Leads, clinical Faculty, Program and Site Coordinators and the Assessment and Evaluation Administrator and Interior Health (IH) administrators. The incumbent interacts independently with medical students, residents, clinical faculty and staff, community preceptors, medical office assistants and hospital administrators throughout the Interior Health Authority; UBC Undergraduate and Postgraduate departments in the Faculty of Medicine; and other healthcare professionals.

Work Performed

Provides Program Administration of the Medical Undergraduate Program (MDUP):

Manages student placements for the mandatory MDUP rotations and electives at the relevant site. Year 4 electives, Rural Family Practice rotations and Integrated Community Clerkship (ICC) programs require support and student management collaboration across sites within the interior.
Ensures MDUP students have access to systems, privileges and facilities (UBC and Interior Health) as required for their clinical activity in the region; liaising with medical staff administration as required.
Gathers and collates information on rotations/electives, including community and practice profiles, availability, and local contact information. Coordinates and ensures the provision of hospital privileges for students.
Maintains up-to-date schedules and relevant confidential records and data on all SMP Year 3/4 students and in some cases, other UBC UG learners who are placed within the Interior.
Maintains the on-line learning platforms related to SMP Year 3/4 rotations/electives (currently these are MedNET, Entrada and One45).
Responsible for monitoring performance of the placement experience and, along with the Faculty Lead and Clinical Education Program Manager, ensures that the delivery of the rotation/elective meets program objectives and expectations.
Liaises with Faculty Leads and Clinical Education Program Manager regarding any student/preceptor issues that may arise during the student placements. In collaboration with SMP Student Affairs, supports students with issues or concerns they may have during their placements to support their academic well-being.
Ensures effective internal and external communications between the program and the various staff, students, faculty, preceptors, medical office assistants and hospital contacts (within the Interior, and in some cases rural BC). Responsible for monitoring correspondence on behalf of the FoM rotations/electives, ensuring timely responses and flagging key issues.
Analyzes information regarding other programs affecting the undergraduate medical program, provides projections and forecasts of placement numbers. Responsible for working with undergraduate and postgraduate administrative staff and faculty to coordinate learners' schedules.
Assists in implementing any planning and policy development related to Year 3/4 clinical education and overall program priorities, including faculty development.
Assists the Faculty and Clinical Education Program Manager in responding to recruitment mandates and submits the relevant on-boarding documentation.
Initiates and follows through with critical recruitment and onboarding processes for teaching faculty before teaching can occur.
Works with distributed staff/faculty to coordinate and manage access of Academic Sessions/Lectures delivery and content using both local and a distributed delivery system.

Supports Assessment and Evaluation:

Works closely with the SMP Assessment and Evaluation Administrator and Clinical Education Program Manager to support the assessment and evaluation processes. These processes must strictly follow accreditation standards set forth by the Liaison Committee for Medical Education (LCME) and UBC Policies and Procedures, which includes a comprehensive absence policy.
Supports the implementation of a system of appraisal for students and teachers.

Supports teaching payments:

Responsible for accurately gathering, tracking and data entry of clinical teaching activity by Faculty of Medicine (FoM) preceptors to ensure preceptors are paid correctly and timely according to the payment schedule, as it relates to tracking clinical teaching payments.

4. Supports collaborative administration processes for MDUP and PG programs in the region

Works with PGME administrative staff to support and coordinate scheduling of PGME program and MDUP activity in the local hospital(s) and clinics.

Performs other related duties as necessary in keeping with the qualifications and requirements of the job

Consequence of Error/Judgement

It is imperative that effective partnerships and relationships are built within the various communities and out-patient clinics. Error in judgment, or ineffective communication, may lead to damaged relationships within the community, or with the rotation and program, or loss of preceptors for the program and could have immediate repercussions for the learners and hospital staff, and on medical education program delivery.

Supervision Received

The incumbent reports to the Clinical Education Program Manager, they are expected to work with minimal level of supervision. The incumbent is expected to be able to take initiative, exercise judgement, problem-solve, apply discretion to determine course of action and follow through independently. Unusual issues, or decisions where clear procedures are not available, will be directed to the Clinical Education Program Manager, Site Directors, or the Administrative Director as appropriate for direction, advice and collaboration.

Supervision Given

None.

Preferred Qualifications

High school graduation and two (2) years of post-secondary education supplemented by relevant administrative training. Minimum three (3) years' experience or the equivalent combination of education and experience. Previous experience in an undergraduate medical program or related medical education experience is an asset. - Advanced user of Microsoft Windows and Office applications including Word, Excel, PowerPoint, Outlook and MSTeams and Sharepoint Online.

Demonstrated interpersonal and diplomacy skills, as well as demonstrated ability to develop effective working relationships with community members, staff, faculty and students.
Enthusiasm to nurture an environment that celebrates diversity, builds on strengths found in differences and seeks to encourage growth in all members of the team.
Enthusiasm to work with equity, diversity and inclusion-based approaches to advance UBC and Faculty of Medicine priorities and initiatives.
Familiarity with Familiarity with collaborative tools such as MS Teams and SharePoint Online is an asset.
Knowledge of Zoom, AV, web conferencing and video conferencing equipment technology.
Ability to take initiative, and work with minimal supervision within a team environment.
Strong organizational skills and ability to prioritize to accommodate changing workload.
Ability to work effectively in a dynamic and demanding environment.
Excellent professional judgment.
Strong interpersonal skills.
Must have superlative problem-solving skills, and the ability to navigate in the changing landscape of medical education.
Ability to take initiative, determine course of action and then follow through independently.
Ability to communicate effectively, both verbally and in writing.
Ability to multi-task with attention to detail.
Demonstrate project planning skills to meet deadlines and follow up, ensuring deliverables are met.
Flexible; comfortable working within ambiguity; invigorated by change, often requiring immediate responses and solutions within a high stake's environment.
Superior knowledge of file and records classification systems and processes.
Ability to exercise high level of tact and discretion, project positive image and be diplomatic in stressful situations while maintaining confidentiality in dealing with students and faculty.
Familiarity with rural and urban communities throughout the Interior and other British Columbia regional health authorities is an asset. - Some travel to UBC Okanagan campus and other hospital/clinic sites may be required.

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