Find work in Canada.

593,881 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 1 hour ago
TC
Program Coordinator 2, Full-Time
Taproot Community Support Services
Parksville, BC
- Full-time
Shoreline House provides culturally-based programming, support and safe, home-based accommodations for youth in the care of Ministry of Children and Family Development (MCFD). The resource…
Added 1 hour ago
F
Project Controls Specialist III
Fluor
Vancouver, BC
- Full-time
This position performs Project Control activities and/or supervises the preparation of Project Controls activities for a project or assignment. This role serves as Control Team Leader on…
Added 3 hours ago
ML
Project Controls Manager
Maple Leaf Foods Inc.
Mississauga, ON
- $96,000 to $141,000 CAD / year
- Full-time
The role combines coaching and support with hands-on involvement. At times, the Manager, Project Controls works alongside project teams to develop planning and scope definition documents…
Added 3 hours ago
TU
Educational Coordinator
The University of British Columbia
Vancouver, BC
- $4,576 to $4,808 CAD / month
- Part-time
The Educational Coordinator provides administrative and coordination support for academic training programs within the Department of Medical Genetics. The role supports program operations…
Added 3 hours ago
TS
Residential Worker
The Salvation Army in Canada
Hamilton, ON
- Part-time
In compliance with the Mission Statement of The Salvation Army Hamilton Booth Centre, to minister to those in need and other persons affected by homelessness by practical assistance through…
Added 3 hours ago
IW
Senior Manager, Solution Architect 1
IG Wealth Management
ON · Ontario, Canada
- Full-time
…one of Manitoba’s Top Employers, Canada’s Top 100 Employers, and Best Diversity Employers, aiming to innovate the industry and support Canadians in achieving their financial…
Added 3 hours ago
FH
Assistant Spa Manager
Fairmont Hotels & Resorts
Lake Louise, AB
- Full-time
The Assistant Spa Manager will work closely with and support the Spa Director in overseeing the daily operations of the spa, ensuring exceptional guest service, operational excellence, and…
Added 3 hours ago
IW
Senior Manager, Solution Architect 1
IG Wealth Management
MB · Manitoba, Canada
- Full-time
…one of Manitoba’s Top Employers, Canada’s Top 100 Employers, and Best Diversity Employers, aiming to innovate the industry and support Canadians in achieving their financial…
Added 3 hours ago
SL
Specialist, Supplier Relationship Management
Sun Life
Waterloo, ON · Sun Life Waterloo King
- Full-time
The Specialist, Supplier Relationship Management will report to the Manager, Supplier Relationship Management and will support the Operations team in the effective management of third-party…
Added 4 hours ago
ST
Apprenticeship Training Specialist
Skilled Trades Ontario / Métiers spécialisés Ontario
Mississauga, ON
- Full-time
…training across Ontario’s skilled trades system. Reporting to the Manager, Training & Coordination Unit, the Specialist coordinates apprenticeship training delivery activities for an…
Added 4 hours ago
S
Full Time Store Manager (Optical): Victoria, BC
Specsavers
Victoria, BC
- Full-time
Employee Assistance Program: Confidential support for mental health, financial, and personal well-being
Added 4 hours ago
A
Assistant Spa Manager
AccorHotel
Lake Louise, AB
- Full-time
The Assistant Spa Manager will work closely with and support the Spa Director in overseeing the daily operations of the spa, ensuring exceptional guest service, operational excellence, and…
Added 4 hours ago
TB
Distribution Coordinator - Contract
The Beer Store
Bolton, ON
- Contract
We are currently searching for a Distribution Coordinator reporting to the Manager, Forecasting & Replenishment. This vacancy is a 14-month, full-time contract opportunity. This role is…
Added 4 hours ago
FC
Principal Process Engineer - Power Projects
Fluor Corporation
Calgary, AB
- Full-time
The Principal Process Engineer – Power Projects provides process and thermal-cycle engineering leadership for gas-turbine-based simple-cycle, combined-cycle, and cogeneration projects,…
Added 4 hours ago
BC
Construction Manager
Bantrel Co.
AB · Edmonton, AB
- Full-time
We are currently seeking a qualified Construction Manager to join our Construction team, based out of Edmonton. The Construction Manager will be responsible for planning, organizing,…
Added 4 hours ago
OG
Social Media Manager
Onni Group of Companies
Vancouver, BC
- Full-time
ONNI Group is hiring a Social Media Manager in Vancouver. This position leads the overarching organic social media strategy and day-to-day channel management for Onni’s corporate brand,…
Added 5 hours ago
Senior Project Coordinator
Scotiabank
Toronto, ON
The Delivery Manager supports the planning, coordination, and delivery of projects within the Enterprise Delivery Office (EDO) Wealth Management portfolio. This role is primarily focused on…
Added 5 hours ago
FC
Supervisor, Material Management
Fluor Corporation
Vancouver, BC
- Full-time
This position serves as a Project Material Manager on small Engineering, Procurement, Fabrication, and Construction (EPFC) projects or may serve as a regional lead for non-project…
Added 5 hours ago
T
Manager, Customer Experience Trainee
TD
Calgary, AB
- Full-time
Is it fun for you to connect with people from different walks of life and make lasting connections? Do you thrive in providing dynamic leadership to ensure seamless and impactful customer…
Added 5 hours ago
RE
Shop Foreperson
Rush Enterprises
Timmins, ON
- Full-time
As Shop Foreperson you will be reporting to the Service Manager your main responsibilities will be providing both technical and administrative support to the technicians during the day- to…
Added 5 hours ago
SQ
Conseiller/Conseillère stagiaire, Programme de perfectionnement du conseiller -Possibilités d'emploi -futures/Advisor Trainee- Advisor Development Program -Future Opportunities
Sunlife Québec
Pointe-Claire, QC
- Full-time
We may use artificial intelligence to support candidate sourcing, screening, interview scheduling.
Added 5 hours ago
SQ
Conseiller/Conseillère stagiaire, Programme de perfectionnement du conseiller -Possibilités d'emploi -futures/Advisor Trainee- Advisor Development Program -Future Opportunities
Sunlife Québec
Montreal, QC
- Full-time
We may use artificial intelligence to support candidate sourcing, screening, interview scheduling.
Added 5 hours ago
DR
Ready Mix Operations Manager
Dawn Recruiting Agency
Kitimat, BC
- Full-time
The Ready Mix Operations Manager will provide operational leadership across production, dispatch, logistics, fleet, quality control, maintenance, materials, and staffing. Acting as the…
Added 5 hours ago
SS
Director of Wellness
Sienna Senior Living
Belleville, ON
- Full-time
Reporting to the General Manager, the Director of Wellness will lead a clinical team to provide care support and services.
Added 6 hours ago
P
Independence Manager
PwC
Toronto, ON
- Full-time
As an Independence Manager, unlock your potential and embrace the chance to drive meaningful outcomes that’ll elevate your career. Your role will include, but isn’t limited to:

University of British Columbia

Educational Coordinator

Vancouver, BC, Canada
PHSA | BC Women's Hospital - Shaughnessy C Block (BCWHC), Canada

$4,576 to $4,808 CAD / month · Part-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $4,576 to $4,808 CAD / month
Job type: Part-time
Apply by: Nov 12, 2026
Working hours: 28 hours per week
Posting language: English
Posted: Nov 4, 2026

Original job description

Job Title

Educational Coordinator

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Program Assistant 2 (Gr5)

Job Family Group

Staff - Union

Department

Project Management | Department of Medical Genetics | Faculty of Medicine

Compensation Range

$4,576.00 - $4,808.00 CAD Monthly

Job End Date

Ongoing

Posting End Date

November 11, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

This position is part-time with 0.8 FTE, equivalent to 28 hours per week. Please note that the posted salary range is not prorated to reflect this reduced FTE.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary
The Educational Coordinator provides administrative and coordination support for academic training programs within the Department of Medical Genetics. The role supports program operations by coordinating scheduling, admissions, communications, and learner-related processes, while assisting program leadership, committees, learners, faculty, and external partners. The incumbent is responsible for maintaining program systems, documentation, and workflows, supporting evaluation and reporting activities, and ensuring the effective delivery of day-to-day academic and administrative functions.

Organizational Status
Reports to the Project Manager. Works closely with the Education Program Leadership who provide day-to-day direction and assign tasks as required and may also receive assignments from the Director of Administration. As a key administrative support in the Department of Medical Genetics, the Educational Coordinator works closely with faculty, employees, students and internal/external visitors. Liaises with other departments in the Faculty of Medicine and with external organizations.

The Department of Medical Genetics’ Administration Office is located in the Children’s & Women’s Hospital campus. This position may require the flexibility to work outside regular hours to support meetings or events when needed.

Work Performed

Program Administration & Operational Coordination

Ensures smooth day-to-day operation of academic programs using standard operating procedures
Anticipates, organizes, and coordinates administrative tasks across program activities
Supports overall program functioning through structured workflow systems and tracking tools
Collaborates with the Department's various education program administrative personnel in support of the Department of Medical Genetics' academic mission, including providing coverage and assistance as needed to ensure continuity of education program operations.
Occasionally provides leave coverage and assistance to departmental administrative personnel as needed.

Policy, Process, and Student/Learner Support

Provides information and guidance on institutional policies, procedures, and program requirements
Assists students/learners in resolving academic or administrative issues by researching systems and processes
Acts as a primary resource for learners, applicants, and stakeholders

Communications & Inquiry Management

Responds to complex written, verbal, and electronic inquiries from applicants, learners, faculty, and external institutions
Provides accurate, detailed program information and guidance across multiple stakeholder groups

Committee and Governance Support

Supports program committees (advisory, curriculum, or director-led)
Prepares agendas, meeting materials, and documentation
Records, edits, and distributes meeting minutes and follows up on action items

Scheduling, Timetabling, and Academic Coordination

Coordinates academic schedules, timetables, examinations, and curriculum-related activities
Organizes learner rotations, clinical placements, electives, and scheduling across multiple sites, departments, and programs
Coordinates facilities, room bookings, and resources for academic activities, workshops, examinations, and training sessions

Admissions, Applications, and Selection Processes

Coordinates application, recruitment, and selection processes for residents, fellows, and visiting learners
Organizes application reviews, interview scheduling, and selection activities in collaboration with Program Directors and relevant stakeholders
Coordinates applicant communications and maintains associated application records and documentation
Liaises with internal and external stakeholders to facilitate application, recruitment, and appointment processes

Learner Placement, Onboarding, and Training Logistics

Coordinates onboarding, registration, orientation, and placement arrangements for residents, fellows, medical students, and visiting learners
Coordinates required documentation, administrative requirements, and scheduling associated with learner placements and clinical training
Coordinates learner access to departmental resources, facilities, and equipment, including orientation and departure arrangements

Evaluation, Feedback, and Quality Improvement

Coordinates the collection, compilation, and summarization of learner, course, and program evaluations
Administers evaluation processes for learners, faculty, and educational programs
Supports accreditation reporting, program evaluation, and continuous improvement initiatives

Data, Systems, and Administrative Platforms

Uses and maintains relevant academic, educational, and administrative systems and platforms
Enters, updates, organizes, and maintains program data, databases, and records
Ensures the accuracy, consistency, and integrity of electronic and paper-based program records

Documentation, Web Content, and Materials Management

Maintains and updates program websites, online content, and educational resources
Develops, revises, and maintains program documentation, forms, correspondence, and orientation materials
Prepares and coordinates educational, administrative, and communication materials, including newsletters, presentations, reports, and program resources

Resource, Facilities, and Equipment Coordination

Coordinates access to facilities, equipment, rooms, and other resources required for educational activities.
Coordinates equipment maintenance and troubleshooting through appropriate departmental channels.
Coordinates logistical requirements, including supplies, access arrangements, and learning environments.

Financial and Expense Administration

Coordinates and follows up on program-related expenses, including travel, research, professional development, and educational events
Ensures appropriate expense documentation and compliance with applicable departmental and university procedures

Clinical Faculty Teaching Tracking and Administration

Coordinates the collection, submission, and maintenance of clinical faculty teaching activity information through applicable teaching tracking and reporting systems
Liaises with clinical faculty, Program Directors, and relevant stakeholders to verify teaching activities and resolve discrepancies
Monitors teaching activity records and ensures submissions are completed accurately and within established timelines
Provides administrative support for clinical faculty teaching records and associated reporting and payment processes

Accreditation and Reporting Support

Coordinates and maintains documentation required for program accreditation and reporting
Collects, organizes, and maintains data required for institutional, program, and external review processes
Supports the preparation of reports, submissions, and supporting materials for accreditation and program reviews

Continuous Program Improvement and SOP Maintenance

Develops, maintains, and updates Standard Operating Procedures and related documentation for program functions
Identifies and supports improvements to administrative and academic processes
Implements procedural updates and improvements in collaboration with program leadership

Consequence of Error/Judgement

Duties require confidentiality and an ability to interpret Departmental, University and Hospital guidelines, policies and procedures is essential. This position must use strong judgement, organizing and prioritizing skills to maintain a diverse and busy workload. The individual must possess a good understanding of the Graduate Programs, Postgraduate Programs, Department, UBC and the Hospital in order to appropriately handle the varied requirements of the position.

The incumbent's ability to respond to enquiries from interested applicants and other educational institutions in a professional manner with factual information on the Programs, services and procedures is essential.

The dissemination of financial information to incorrect departments or personnel results in a breach of confidentiality. Improper filing or archiving of information could lead to the inability to produce supporting documentation during an audit.

Incorrect scheduling can result in a learner not meeting their requirements.

Supervision Received

Reports to the Project Manager and works under the direction of the Education Program leadership, while also working independently with minimal supervision.

Consults with the Education Program Leadership and Director of Administration on matters that are complex, non-routine, or policy related, particularly those requiring interpretation, escalation, or deviation from established procedures, and may recommend solutions and implement approved actions as appropriate.

Exercises judgment and initiative in organizing, prioritizing, and carrying out work within broadly established procedures, practices, and program guidelines. Determines appropriate methods for completing both recurring and non-routine tasks and exercises discretion in interpreting University, Hospital, Departmental, and Program policies and procedures. Work involves a broad range of responsibilities with limited opportunity for standardized solutions and is performed with a high degree of independence.

Supervision Given
None.

Minimum Qualifications

High School graduation, plus one year of post-secondary education, plus three years of related experience, or an equivalent combination of education and experience.

Willingness to respect diverse perspectives, including perspectives in conflict with one’s own

- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

Experience and training in secretarial, bookkeeping and office procedures and practices is an asset.
Knowledge of University policies and procedures preferred.
Ability to effectively use MS Word, Excel, Outlook and Internet at an intermediate level.
Knowledge of UBC Workday is very important; web design experience an asset.
Ability to communicate effectively verbally and in writing.
Ability to deal with a diversity of people in a calm, courteous, and effective manner.
Ability to perform word processing at 50 words per minute.
Ability to operate the normal range of office equipment.
Ability to compose correspondence, reports, presentations, and other written materials using clear concise business English.
Ability to prioritize and work effectively under pressure to meet deadlines.
Ability to maintain accuracy and attention to detail.
Ability to exercise tact and discretion.
Ability to work effectively independently and in a team environment. Knowledge of the following is an asset: Workday, one45/WebEval, HSPNet, RMS, CARMS, Wordpress, TRes, Canvas, eVision, , Qualtrics, Doodle Poll, Elentra.

Apply About employer

More about this job

Responsibilities

The Educational Coordinator provides administrative and operational support for academic training programs within the Department of Medical Genetics. Responsibilities include managing scheduling, admissions, learner onboarding, committee support, and maintaining program documentation and data systems.

Requirements

Candidates must have a high school diploma plus one year of post-secondary education and at least three years of related experience. Proficiency in office software and strong organizational, communication, and interpersonal skills are required.

Skills

Administrative support
Program coordination
Scheduling
Data management
Communication
Record keeping
Stakeholder management
Policy interpretation
Meeting minutes
Onboarding
Evaluation
MS Word
MS Excel
MS Outlook
Workday
Web content management

Visa sponsorship

Not detected in the job text

Keywords

Educational Coordinator
Medical Genetics
Academic Administration
Program Operations
Scheduling
Admissions
Learner Support
Committee Support
Data Management
Workday
MS Office
Accreditation
Standard Operating Procedures
Clinical Placements
Onboarding
Evaluation
Web Content
Financial Administration
Reporting
Stakeholder Liaison
One45
HSPNet
RMS
CARMS
Wordpress
TRes
Canvas
eVision
Qualtrics
Elentra

Report this job