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Added 8 mins ago
M
Coordonnateur(trice) des Affaires médicales – Innovation et Capacités / Medical Affairs Coordinator – Innovations & Capabilities
MSD
Kirkland, QC
- Full-time
Added 28 mins ago
FR
Senior Condominium Manager
FirstService Residential Canada
Toronto, ON
- Full-time
Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace…
Added 28 mins ago
FR
Condominium Manager
FirstService Residential Canada
Toronto, ON
- Full-time
Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace…
Added 53 mins ago
VC
Veterinarian, Internal Medicine, Tri Lake Animal Hospital & Referral Centre
VCA Canada
Lake Country, BC
- Full-time
Career and leadership opportunities to continue your career path; medical director, medical advisory board, special projects, and other leadership roles
Added 1 hour ago
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Sales Associate
WIRELESSWAVE / WAVE SANS FIL
Vancouver, BC
- Full-time
…we’re proud to be recognized as a Best Place to Work by HR Director Magazine. Join us in a rewarding, people-first environment where opportunity and growth are always within…
Added 1 hour ago
OU
Executive Assistant, Office of the Vice-President, Academic & Provost
OCAD University
Toronto, ON
- Full-time
Reporting to the Director, Academic Affairs & Senate Secretary, and functionally to the Vice-President, Academic & Provost, you will be a key partner in the effective operation of the VPAP…
Added 1 hour ago
CD
Senior Associate, Technology Operations
Canada Development Investment Corporation (CDEV)
Toronto, ON
- Full-time
CDEV is seeking a Senior Associate, Technology Operations & Strategy Execution to own day-to-day technology service delivery, employee technology experience, managed service provider…
Added 1 hour ago
MU
Clinic Manager
McGill University
Montreal, QC
- Full-time
Reporting to the Associate Director Administration, the Clinic Manager is responsible for managing all operations of the Undergraduate Teaching Clinic of the Faculty of Dental Medicine and…
Added 1 hour ago
MU
Administrative Coordinator
McGill University
Montreal, QC · McIntyre Medical
- Full-time
Added 1 hour ago
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ASSOCIATE DIRECTOR, GOVERNEMENT FUNDS
BDC
Ottawa, ON · Montreal, QC
- Full-time
As an Associate Director, you will combine investment judgment, governance expertise, and relationship management to support the deployment and oversight of government-backed venture…
Added 1 hour ago
EC
Academic Advisor
Emily Carr University of Art and Design
Vancouver, BC
- $60,751 to $65,010 CAD / year
- Full-time
In consultation with the Director, Records, Registration + Advising, ensures the smooth day-to-day operation of Admin, Records, Registration + Advising functions by coordinating the work of…
Added 1 hour ago
CL
Residence Life Coordinator
Campus Living Centres
Toronto, ON
- Full-time
Maintain regular communication with the Property Support Residence Life Team (Director/Associate Director, Residence Life & The Student Experience).
Added 1 hour ago
R
IT Business Analyst
Raise
Calgary, AB
- Full-time
Business Analyst to join our clients team and report to the Associate Director, ITIO / PMO, this role is critical to translating complex business needs into precise technical and…
Added 1 hour ago
R
Directeur adjoint, Ingénierie Digital Engine Service (DES) / Associate Director, DES Engineering
RTX
Mississauga, ON
- Full-time
Added 1 hour ago
TU
Director, Innovation, Office of the Vice-Principal Research and Innovation
The University of British Columbia
Kelowna, BC
- $10,459.67 to $15,675.58 CAD / month
- Full-time
The Director, Innovation champions a campus-wide culture of entrepreneurship among UBC Okanagan faculty, staff, and students, and serves as the Okanagan campus’s primary point of contact…
Added 1 hour ago
TU
Finance Manager and Strategic Financial Analyst
The University of British Columbia
Kelowna, BC
- $8,087.08 to $12,117.08 CAD / month
- Full-time
Reporting to the Associate Director, Finance, with a dual reporting relationship to the Senior Finance Manager, the Finance Manager and Strategic Financial Analyst works closely with the…
Added 1 hour ago
NR
CMMS EAM Supervisor
Niagara Region
Thorold, ON
- $105,330 to $123,910 CAD / year
- Full-time
Reporting to the Associate Director of Asset Information Systems, the CMMS/EAM Supervisor provides leadership and expert oversight for computerized maintenance management systems (CMMS) and…
Added 2 hours ago
BC
Director/Minister of Family Ministry
Baptist Convention Of Ontario & Quebec
Toronto, ON
- Full-time
The Director/Minister of Family Ministry provides leadership, training, support and oversight to the Family Ministry Team that encompasses volunteer teachers and leaders, two part-time…
Added 2 hours ago
MI
Associate, Nexus, Investor Delivery
MUFG Investor Services
Halifax, NS
- Full-time
Reporting to the Associate Director, Investor Operations, a list of your responsibilities will include:
Added 2 hours ago
GA
Architect Team Lead
GKC Architecture & Design
Mississauga, ON
- Full-time
Reporting to the Associate Project Director, the Team Lead Architect is responsible for the technical coordination and supervision of architects and technologists on architectural projects…
Added 2 hours ago
L
Designer (Cut & Sew)
Lamour
Montreal, QC
- Full-time
Reporting to the Design Director, this person will manage assigned design projects from initial concept through production. They will work closely with technical designers, associate…
Added 2 hours ago
MU
ADMINISTRATIVE STAFF SPECIALIST I (BAND LEVEL 4)
Memorial University, Newfoundland and Labrador
St. John's, NL
- Full-time
Reporting to the Manager of Finance and Administration and the Associate Director of Student Engagement and Events, the Administrative Staff Specialist I will play a vital role in providing…
Added 2 hours ago
AG
Associate Director - Life Cycle Assessment
Anthesis Group
Remote, Canada
- $125,000 to $148,000 CAD / year
- Full-time
- Remote
Added 2 hours ago
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Project Manager, Capture and Optimization of Research Data (CORD) Platform
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…operations across the full study lifecycle. Reporting to the Associate Director (scientific) and the CORE Manager (administrative), the incumbent will support Principal Investigators with…
Added 2 hours ago
UO
Finance Manager and Strategic Financial Analyst
University of British Columbia
Kelowna, BC
- $8,087.08 to $12,117.08 CAD / month
- Full-time
Reporting to the Associate Director, Finance, with a dual reporting relationship to the Senior Finance Manager, the Finance Manager and Strategic Financial Analyst works closely with the…

University of British Columbia

Engineering Programs Administrator

Kelowna, BC, Canada
UBCO | Engineering, Management and Education Building (EME), Canada

$4,981 to $5,713 CAD / month · Full-time

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Job details

Pay: $4,981 to $5,713 CAD / month
Job type: Full-time
Apply by: Oct 28, 2026
Posting language: English
Posted: Oct 14, 2026

Original job description

Job Title

Engineering Programs Administrator

Job Category

BCGEU Okanagan Support Staff

Job Profile

BCGEU OK Salaried - Support Services Assistant IV

Job Family Group

Staff - Union

Department

UBCO | Administration | School of Engineering | Faculty of Applied Science

Compensation Range

$4,981.00 - $5,713.00 CAD Monthly

Job End Date

Ongoing

Posting End Date

October 27, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The School of Engineering Academic Services team provides comprehensive support for over 2000 undergraduate and graduate students to ensure they meet their full potential

throughout their academic career.

As a member of the Engineering Academic Services team, this position provides administrative and student service support to both the Graduate and Undergraduate programs in the School of Engineering. This role supports a variety of academic areas, with key responsibilities in graduate student admissions, annual reports, tracking and record-keeping, and support of business processes.

Organizational Status

This position reports to the Manager, Engineering Academic Services. Work may also be directed by the Associate Director of Graduate Students and Graduate Advisor. This position interacts with faculty, staff, students, alumni, and external partners.

Work Performed

Graduate Student Admissions

Responds to inquiries from prospective graduate students regarding applications, admission, registration procedures, and academic policies.

Advises students and faculty members regarding admissions and program requirements for MASC, MENG, and PHD Applied Science programs.

Supports the creation of graduate recruitment and yield materials, in collaboration with the Graduate Advisor and Engineering Admissions Coordinator.

Monitors the Evision applications dashboard, transferring PhD and Master of Applied Science (MASc) applications.

Evaluates SoE Professional Master Degrees (including Master of Engineering (MEng) and Master of Design (MDES) applications in GPO.

Reviews for completeness and admissibility and forwards admission recommendations to the Associate Director of Graduate Students for review and approval.

Reviews admission recommendations from faculty members and advises on additional requirements.

Processes admission and decline decisions to the Associate Director of Graduate Students for final review.

Academic Services & Annual Reports

Coordinates internal communications to ensure all stakeholders are aware of internal and external deadlines.

Collects and tracks submitted Annual Reports and evaluates them for completeness prior to submitting to the Associate Director of Graduate Students.

Schedules and supports graduate student examinations (defenses, comprehensive exams, and proposal exams.

Ensures that all documents necessary for graduation have been received, processed, and that grades are submitted. Forwards documentation confirming degree completion to the College of Graduate Studies.

Provides support for onboarding of new to UBC students.

Coordinates the logistics for School of Engineering Graduate Student recruitment events in consultation with others.

General Administrative Support

Gathers and compiles data and reports as required.

Maintains an internal database of graduate students and all relevant details.

Supports graduate and undergraduate student tasks in Workday including registration support tasks

Manages lockers in the EME building including annual clean-out and assignation.

Acts as a resource for faculty and staff on the Workday Student Records & Advising functionalities

Attends Committee meetings, takes minutes, and facilitates decisions made by the committee.

Participates in identifying processes and systems that require improvement, mapping current processes, redesigning, processes, and making recommendations for change

Monitors the School of Engineering website regularly and submits additions, deletions and changes in a timely manner

Performs other related duties as required.

Consequence of Error/Judgement

This role requires sound judgment and thorough knowledge of UBC, Faculty of Applied Science, and School of Engineering policies and procedures. Errors or misinformation may impact students’ academic progress, professional development, and accreditation status. Poor communication or service delivery could negatively affect relationships with students, faculty, alumni, and external stakeholders, and could harm the reputation of the School and UBC.

Supervision Received

Reports directly to the Manager, Engineering Academic Services. Work is carried out under general direction, with specific tasks assigned by the Associate Director of Graduate Students and Graduate Advisor, as appropriate. The position is cross-trained to support a range of academic administrative functions within the School of Engineering.

Supervision Given

None

Minimum Qualifications

Completion of four years post-secondary. Over two years of relevant experience or the equivalent combination of education and experience.

Strong proficiency in Microsoft Excel and/or Microsoft Access, including the use of formulas, queries, data validation, reporting tools, and automation features to improve efficiency and data integrity.

Willingness to respect diverse perspectives, including perspectives in conflict with one’s own

Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

Experience within UBC or another post-secondary environment preferred.

Proficiency in a range of computer systems, software, and databases; ability and willingness to learn new tools as required.

Experience with website content management is an asset.

Strong organizational and time management skills with the ability to multi-task, take initiative, and meet deadlines in a fast-paced environment.

Excellent attention to detail and a high degree of accuracy.

Effective communication skills across multiple formats and audiences.

Demonstrated judgment, discretion, tact, and the ability to handle confidential information appropriately.

Comfortable interacting with diverse stakeholders in a multicultural environment.

Ability to work independently and collaboratively as part of a team.

Willingness and flexibility to work occasional evenings or weekends as required.

Intercultural communication experience considered an asset.

Familiarity with UBC and Faculty policies is an advantage.

Ability to manage the complexity of a multi-faceted role focused on supporting student success.

Apply About employer

More about this job

Responsibilities

This position provides comprehensive administrative and student service support for graduate and undergraduate programs within the School of Engineering. Key duties include managing graduate student admissions, maintaining student records, and supporting academic business processes.

Requirements

Candidates must have completed four years of post-secondary education and possess over two years of relevant experience. Strong proficiency in Microsoft Excel and Access, along with excellent organizational and communication skills, is required.

Skills

Administrative support
Student services
Data management
Record keeping
Microsoft Excel
Microsoft Access
Database management
Communication
Time management
Attention to detail
Process improvement
Workday
Academic advising
Event coordination
Policy compliance

Visa sponsorship

Not detected in the job text

Keywords

Engineering Programs Administrator
Academic Services
Graduate Admissions
Student Records
Workday
Data Integrity
Reporting
Administrative Support
Higher Education
UBC
Faculty of Applied Science
Admissions Dashboard
Process Mapping
Stakeholder Management
Record Keeping
Database Management
Microsoft Excel
Microsoft Access
Academic Policies
Student Recruitment

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