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Added 2 days ago
TU
Associate Recruiter Admissions Advisor
The University of British Columbia
Vancouver, BC
- $5,692.25 to $8,179.5 CAD / month
- Full-time
The Associate Recruiter Admissions Advisor is responsible for the implementation of a comprehensive undergraduate recruitment and admission process to ensure the university achieves new…
Added 2 days ago
UO
Associate Recruiter Admissions Advisor
University of British Columbia
Vancouver, BC · UBCV | Brock Hall (BRCK)
- $5,692.25 to $8,179.5 CAD / month
- Full-time
The Associate Recruiter Admissions Advisor is responsible for the implementation of a comprehensive undergraduate recruitment and admission process to ensure the university achieves new…
Added 3 days ago
PH
Pediatric Craniofacial Surgeon, Department of Pediatric Surgery - BC Children's Hospital & The University of British Columbia (UBC)
Provincial Health Services Authority
Vancouver, BC
- Full-time
The successful candidate will participate in teaching and supervision of undergraduate and postgraduate trainees, including residents, fellows, and medical students, while contributing to…
Added 3 days ago
CU
Nursing Clinical Administrator
Carleton University
Ottawa, ON
- Other
Must have a sound knowledge of the Nursing programs and the University structure, as well as the pertinent undergraduate and graduate academic regulations.
Added 3 days ago
US
Assistant, Registrar Office
Universite Saint-Paul
Ottawa, ON
- Full-time
works in collaboration with the Academic Advisor for Undergraduate Programs in various tasks; is called
Added 4 days ago
TU
Global Engagement Associate Advisor
The University of British Columbia
Vancouver, BC
- $5,692.25 to $8,179.5 CAD / month
- Full-time
The Global Engagement Associate Advisor is a member of the Go Global: International Learning Programs unit under the Office of Global Engagement. The incumbent interacts closely with UBC…
Added 4 days ago
CU
Mechatronics Technologist
Carleton University
Ottawa, ON
- Other
…Technologist will contribute to the development and maintenance of undergraduate laboratory experiments and support graduate student research. The Mechatronics Technologist will be a joint…
Added 4 days ago
CU
Admissions Advisor
Concordia University of Edmonton
AB · Edmonton, AB
- Full-time
Reporting to the Associate Registrar, Admissions, the Admissions Advisor is responsible for the evaluation, assessment, and processing of applications for all academic programs. This role…
Added 4 days ago
UO
Global Engagement Associate Advisor
University of British Columbia
Vancouver, BC · UBCV | UBC Life Building (LIFE)
- $5,692.25 to $8,179.5 CAD / month
- Full-time
The Global Engagement Associate Advisor is a member of the Go Global: International Learning Programs unit under the Office of Global Engagement. The incumbent interacts closely with UBC…
Added 4 days ago
UO
Learning Initiatives Coordinator
University of British Columbia
Vancouver, BC · UBCV | Wesbrook Building (WESB)
- $5,692.25 to $8,179.5 CAD / month
- Full-time
…and managing programs and services that support and enhance a student’s disciplinary learning. Specifically, the incumbent will operate in support of the University's commitment to…
Added 4 days ago
TU
Learning Initiatives Coordinator
The University of British Columbia
Vancouver, BC
- $5,692.25 to $8,179.5 CAD / month
- Full-time
…and managing programs and services that support and enhance a student’s disciplinary learning. Specifically, the incumbent will operate in support of the University's commitment to…
Added 5 days ago
UO
Academic Advisor, Pharmacy
University of Waterloo
Kitchener, ON · Pharmacy
- Full-time
This position is responsible for providing comprehensive academic advising and student support services to students in the School of Pharmacy's undergraduate programs, including the Doctor…
Added 5 days ago
UO
Senior Director, Information Technology
University of Waterloo
Waterloo, ON · Carl A. Pollock Hall
- Full-time
…services are responsive, scalable, and aligned with the Faculty's academic, research, and operational objectives, while fostering strong stakeholder partnerships, operational excellence,…
Added 5 days ago
UO
Associate Program Manager, UCalgary Continuing Education
University of Calgary
Calgary, AB
- Full-time
…& Communications, Operations, Learning Experience & Design, Student Services, instructors, and external stakeholders in a cross-functional and collaborative…
Added 5 days ago
TU
Academic and Career Advisor
The University of British Columbia
Kelowna, BC
- $7,158.42 to $10,292.25 CAD / month
- Full-time
Academic & Career Advisors work on a centralized team that serve all students at UBC Okanagan. The Advisors are either generalists, or are assigned to a specific faculty as a specialist…
Added 5 days ago
TU
Co-op Career Advisor and Industry Partner
The University of British Columbia
Vancouver, BC
- Full-time
…Integrated Engineering. Responsibilities of the Co-op Career Advisor and Industry Partner include the development, implementation, coordination and evaluation of the Applied Science Co-op…
Added 5 days ago
UO
Co-op Career Advisor and Industry Partner
University of British Columbia
Vancouver, BC · UBCV | Pulp and Paper Centre (PAPC)
- Full-time
…Integrated Engineering. Responsibilities of the Co-op Career Advisor and Industry Partner include the development, implementation, coordination and evaluation of the Applied Science Co-op…
Added 5 days ago
UO
Co-op Career Advisor and Industry Partner
University of British Columbia
Vancouver, BC · UBCV | Pulp and Paper Centre (PAPC)
- Full-time
…Integrated Engineering. Responsibilities of the Co-op Career Advisor and Industry Partner include the development, implementation, coordination and evaluation of the Applied Science Co-op…
Added 5 days ago
UO
Co-op Career Advisor and Industry Partner
University of British Columbia
Vancouver, BC · UBCV | Pulp and Paper Centre (PAPC)
- $7,158.42 to $10,292.25 CAD / month
- Full-time
…Integrated Engineering. Responsibilities of the Co-op Career Advisor and Industry Partner include the development, implementation, coordination and evaluation of the Applied Science Co-op…
Added 5 days ago
UO
Academic and Career Advisor
University of British Columbia
Kelowna, BC · UBCO | University Centre (UNC)
- $7,158.42 to $10,292.25 CAD / month
- Full-time
Academic & Career Advisors work on a centralized team that serve all students at UBC Okanagan. The Advisors are either generalists, or are assigned to a specific faculty as a specialist…
Added 5 days ago
UC
Professor (Open Rank)
UNESCO Chair on Environmental Law and Sustainable Development at HBKU
Welland, ON · Niagara College, ON
- Full-time
Serve as an academic advisor to students to guide them in their course and thesis selection.
Added 5 days ago
DC
Biologist
Dillon Consulting Limited
Guelph, ON · Hamilton, ON · Kingston, ON · Kitchener, ON · London, ON · Oakville, ON · Ottawa, ON · Toronto, ON · North York, ON
- Full-time
…external stakeholders? Are you a thought leader, a trusted advisor and a problem solver? If you enjoy entrepreneurship and innovation, this opportunity is for you! As someone with excellent…
Added 6 days ago
YU
Front Desk Advisor
York University
Toronto, ON
- Contract
…Faculty offering various degrees and certificates to over 10,000 undergraduate and graduate students. With a focus on service excellence and exceptional customer service, the Front Desk…
Added 6 days ago
YU
Student Success and Academic Advisor
York University
Toronto, ON
- Contract
…Faculty offering various degrees and certificates to over 10,000 undergraduate and graduate students. The Academic Advisor contributes to student success, satisfaction and retention in the…
Added 6 days ago
TU
Global Engagement Associate Advisor
The University of British Columbia
Vancouver, BC
- $5,692.25 to $8,179.5 CAD / month
- Full-time
The Global Engagement Associate Advisor is a member of the Go Global: International Learning Programs unit under the Office of Global Engagement. The incumbent interacts closely with UBC…

University of British Columbia

Engineering Programs Administrator

Kelowna, BC, Canada
UBCO | Engineering, Management and Education Building (EME), Canada

$4,981 to $5,713 CAD / month · Full-time

Apply About employer

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Job details

Pay: $4,981 to $5,713 CAD / month
Job type: Full-time
Apply by: Oct 28, 2026
Posting language: English
Posted: Oct 14, 2026

Original job description

Job Title

Engineering Programs Administrator

Job Category

BCGEU Okanagan Support Staff

Job Profile

BCGEU OK Salaried - Support Services Assistant IV

Job Family Group

Staff - Union

Department

UBCO | Administration | School of Engineering | Faculty of Applied Science

Compensation Range

$4,981.00 - $5,713.00 CAD Monthly

Job End Date

Ongoing

Posting End Date

October 27, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The School of Engineering Academic Services team provides comprehensive support for over 2000 undergraduate and graduate students to ensure they meet their full potential

throughout their academic career.

As a member of the Engineering Academic Services team, this position provides administrative and student service support to both the Graduate and Undergraduate programs in the School of Engineering. This role supports a variety of academic areas, with key responsibilities in graduate student admissions, annual reports, tracking and record-keeping, and support of business processes.

Organizational Status

This position reports to the Manager, Engineering Academic Services. Work may also be directed by the Associate Director of Graduate Students and Graduate Advisor. This position interacts with faculty, staff, students, alumni, and external partners.

Work Performed

Graduate Student Admissions

Responds to inquiries from prospective graduate students regarding applications, admission, registration procedures, and academic policies.

Advises students and faculty members regarding admissions and program requirements for MASC, MENG, and PHD Applied Science programs.

Supports the creation of graduate recruitment and yield materials, in collaboration with the Graduate Advisor and Engineering Admissions Coordinator.

Monitors the Evision applications dashboard, transferring PhD and Master of Applied Science (MASc) applications.

Evaluates SoE Professional Master Degrees (including Master of Engineering (MEng) and Master of Design (MDES) applications in GPO.

Reviews for completeness and admissibility and forwards admission recommendations to the Associate Director of Graduate Students for review and approval.

Reviews admission recommendations from faculty members and advises on additional requirements.

Processes admission and decline decisions to the Associate Director of Graduate Students for final review.

Academic Services & Annual Reports

Coordinates internal communications to ensure all stakeholders are aware of internal and external deadlines.

Collects and tracks submitted Annual Reports and evaluates them for completeness prior to submitting to the Associate Director of Graduate Students.

Schedules and supports graduate student examinations (defenses, comprehensive exams, and proposal exams.

Ensures that all documents necessary for graduation have been received, processed, and that grades are submitted. Forwards documentation confirming degree completion to the College of Graduate Studies.

Provides support for onboarding of new to UBC students.

Coordinates the logistics for School of Engineering Graduate Student recruitment events in consultation with others.

General Administrative Support

Gathers and compiles data and reports as required.

Maintains an internal database of graduate students and all relevant details.

Supports graduate and undergraduate student tasks in Workday including registration support tasks

Manages lockers in the EME building including annual clean-out and assignation.

Acts as a resource for faculty and staff on the Workday Student Records & Advising functionalities

Attends Committee meetings, takes minutes, and facilitates decisions made by the committee.

Participates in identifying processes and systems that require improvement, mapping current processes, redesigning, processes, and making recommendations for change

Monitors the School of Engineering website regularly and submits additions, deletions and changes in a timely manner

Performs other related duties as required.

Consequence of Error/Judgement

This role requires sound judgment and thorough knowledge of UBC, Faculty of Applied Science, and School of Engineering policies and procedures. Errors or misinformation may impact students’ academic progress, professional development, and accreditation status. Poor communication or service delivery could negatively affect relationships with students, faculty, alumni, and external stakeholders, and could harm the reputation of the School and UBC.

Supervision Received

Reports directly to the Manager, Engineering Academic Services. Work is carried out under general direction, with specific tasks assigned by the Associate Director of Graduate Students and Graduate Advisor, as appropriate. The position is cross-trained to support a range of academic administrative functions within the School of Engineering.

Supervision Given

None

Minimum Qualifications

Completion of four years post-secondary. Over two years of relevant experience or the equivalent combination of education and experience.

Strong proficiency in Microsoft Excel and/or Microsoft Access, including the use of formulas, queries, data validation, reporting tools, and automation features to improve efficiency and data integrity.

Willingness to respect diverse perspectives, including perspectives in conflict with one’s own

Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

Experience within UBC or another post-secondary environment preferred.

Proficiency in a range of computer systems, software, and databases; ability and willingness to learn new tools as required.

Experience with website content management is an asset.

Strong organizational and time management skills with the ability to multi-task, take initiative, and meet deadlines in a fast-paced environment.

Excellent attention to detail and a high degree of accuracy.

Effective communication skills across multiple formats and audiences.

Demonstrated judgment, discretion, tact, and the ability to handle confidential information appropriately.

Comfortable interacting with diverse stakeholders in a multicultural environment.

Ability to work independently and collaboratively as part of a team.

Willingness and flexibility to work occasional evenings or weekends as required.

Intercultural communication experience considered an asset.

Familiarity with UBC and Faculty policies is an advantage.

Ability to manage the complexity of a multi-faceted role focused on supporting student success.

Apply About employer

More about this job

Responsibilities

This position provides comprehensive administrative and student service support for graduate and undergraduate programs within the School of Engineering. Key duties include managing graduate student admissions, maintaining student records, and supporting academic business processes.

Requirements

Candidates must have completed four years of post-secondary education and possess over two years of relevant experience. Strong proficiency in Microsoft Excel and Access, along with excellent organizational and communication skills, is required.

Skills

Administrative support
Student services
Data management
Record keeping
Microsoft Excel
Microsoft Access
Database management
Communication
Time management
Attention to detail
Process improvement
Workday
Academic advising
Event coordination
Policy compliance

Visa sponsorship

Not detected in the job text

Keywords

Engineering Programs Administrator
Academic Services
Graduate Admissions
Student Records
Workday
Data Integrity
Reporting
Administrative Support
Higher Education
UBC
Faculty of Applied Science
Admissions Dashboard
Process Mapping
Stakeholder Management
Record Keeping
Database Management
Microsoft Excel
Microsoft Access
Academic Policies
Student Recruitment

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