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Added 1 hour ago
TR
Grant Writing & Management Coordinator
Telescope Recruitment
Toronto, ON
- $55,000 to $65,000 CAD / year
- Full-time
The Grant Writing & Management Coordinator is responsible for securing and stewarding funding to advance the organization's mission and programs. This role oversees the full grant…
Added 3 hours ago
RM
Clinical Nurse Specialist Navigator
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
Must have access to a reliable vehicle and the ability to travel within the community as required · Must be available to work 12 hours day shifts from Monday to Sunday
Added 6 hours ago
TC
Marketing Communications Coordinator
The Clarice Smith Performing Arts Center
Montreal, QC · Urban agglomeration of Montreal, QC
- Full-time
The College of Arts and Humanities’ Marketing Communications Coordinator, School of Music (MCC) supports the marketing communications priorities of the School of Music (SOM) and reports to…
Added 6 hours ago
FG
Freelance Event Operations Coordinator
Flyberry Group Inc.
Vancouver, BC
- Contract
Contractors must have their own suitable workspace, laptop, phone and reliable internet connection
Added 9 hours ago
R|
Clinical Research Coordinator – Physiotherapist
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…in-depth analysis of documents in English related to a research…
Added 9 hours ago
R|
Clinical Research Billing Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
The Research Institute of the MUHC is seeking a Clinical Research Billing Coordinator to join the Finance team and support financial operations related to clinical trials.
Added 9 hours ago
R|
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Additional specifications: Must have access to a vehicle for travel required as part of the position
Added 13 hours ago
RM
Clinical Nurse Specialist Navigator
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
Must have access to a reliable vehicle and the ability to travel within the community as required · Must be available to work 12 hours day shifts from Monday to Sunday
Added 15 hours ago
RM
Clinical Nurse Specialist
Ross Memorial Hospital
Lindsay, ON
- Full-time
· Must have access to a reliable vehicle and the ability to travel within the community as required · Must be available to work 12 hours day shifts from Monday to Sunday
Added 15 hours ago
MC
Microsoft Dynamics 365 Finance Functional Consultant – D365 F&O | Manufacturing (35742)
Myticas Consulting
Toronto, ON
- Contract
The client has flexibility for an excellent candidate who may not be available onsite five days per week
Added 18 hours ago
RM
Clinical Nurse Specialist Navigator
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
Must have access to a reliable vehicle and the ability to travel within the community as required · Must be available to work 12 hours day shifts from Monday to Sunday
Added 18 hours ago
DH
Corporate Showroom & Events Coordinator
Divine Hardwood Flooring Ltd.
Calgary, AB
- Full-time
…ahead? Join Divine Flooring as our Corporate Showroom & Events Coordinator, where you’ll bring inspiring showroom spaces to life, create standout experiences for our design and builder…
Added 19 hours ago
CA
Graphic Designer & Digital Coordinator
Crown Auto Group
Winnipeg, MB
- Full-time
- On-site
…creative, organized, and collaborative Graphic Designer & Digital Coordinator to join our marketing…
Added 20 hours ago
OM
The Residency 2027 (Vancouver)
Omnicom Media
Vancouver, BC
- Full-time
Media Planning - The role of a Media Planning Coordinator is to manage our media planning product through preparing and presenting media plans, proposals, and analysis. This role requires…
Added 20 hours ago
OM
The Residency 2027
Omnicom Media
Toronto, ON
- Full-time
Media Planning - The role of a Media Planning Coordinator is to manage our media planning product through preparing and presenting media plans, proposals, and analysis. This role requires…
Added 21 hours ago
WS
People & Culture Coordinator – Employee Services - 12 Month Term
Winnifred Stewart
Edmonton, AB
- $62,400 to $65,000 CAD / year
- Full-time
People & Culture Coordinator – Employee Services
Added 21 hours ago
CA
Executive Assistant
Colleges and Institutes Canada
Ottawa, ON
- Full-time
…and activities of the Executive and of the Division. Acts as coordinator and secretary for various committees and working groups and is required to arrange logistics, prepare and distribute…
Added 21 hours ago
CA
Executive Assistant/HR Coordinator - Temp Mar 31 2027
Colleges and Institutes Canada
Ottawa, ON
- Full-time
- Temporary
WE ARE LOOKING FOR A : EXECUTIVE ASSISTANT / HR COORDINATOR
Added 21 hours ago
HP
Bilingual Graphic and Plates Coordinator
Hood Packaging Corporation
Montréal, QC
- Full-time
Hood Packaging Corporation is seeking an experienced bilingual Graphics and Plates Coordinator for our Montreal location.
Added 21 hours ago
R|
Clinical Research Coordinator – Physiotherapist
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…in-depth analysis of documents in English related to a research…
Added 21 hours ago
R|
Clinical Research Billing Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
The Research Institute of the MUHC is seeking a Clinical Research Billing Coordinator to join the Finance team and support financial operations related to clinical trials.
Added 21 hours ago
R|
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Additional specifications: Must have access to a vehicle for travel required as part of the position
Added 22 hours ago
NC
Operations Logistics Coordinator
Nasittuq Corporation
Ottawa, ON
- Full-time
As an Operations Logistics Coordinator, you will play a critical role in ensuring the seamless movement of personnel, information, and resources that support our Northern Operations.…
Added 22 hours ago
MS
Cement Supervisor - Class 1 - Kindersley, SK
Magnum Services
Kindersley, SK
- Full-time
This role encompasses five progressive levels of seniority based on skillset, experience, cross-border capabilities, and leadership responsibilities · Ability to obtain a work permit to support cross-station and cross-border operations is considered an asset
Added 22 hours ago
D
M&A Integrations Coordinator
Dentist
Toronto, ON
- Full-time
Reporting to the Manager, M&A Integrations, the M&A Integrations Coordinator plays a key role in supporting the onboarding and transition of newly acquired dental practices across Canada.

Closed listing

University of British Columbia

Events Data and Communications Coordinator

Vancouver, BC, Canada
UBCV | Ponderosa Annex B (PONB), Canada

$4,732 to $4,972 CAD / month · Full-time

This opening has closed.

The original listing is kept below for reference.

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About employer

Job details

Pay: $4,732 to $4,972 CAD / month
Job type: Full-time
Closing date: Oct 21, 2026
Posting language: English
Posted: Oct 5, 2026

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Search current openings

Original job description

Archived listing. The details below describe a past opening.

Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Administrative Support 4 (Gr7)

Job Title

Events Data and Communications Coordinator

Department

Associate Director | Ceremonies and Events Office

Compensation Range

$4,732.00 - $4,972.00 CAD Monthly

Posting End Date

October 20, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

Ongoing

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

This position provides complex event and administrative support to the Protocol, Ceremonies & Events team on the coordination and execution of a variety of events on behalf of the President and/or the Chancellor. This position has a particular focus on data, including financial data, list coordination and event communications. The incumbent works flexibly and collaboratively within a high profile and high performing (busy) office. This position requires work outside regular hours and may include occasional evenings and weekends.

Organizational Status

Reports to the Associate Director and will receive work assignments from other M&P staff.

Work Performed

Events Data and Administration

Coordinates and provides general administrative support for events, either with an Events Lead or independently.
Ability to coordinate work processes and establish work schedules/priorities when supporting event management staff with project-based and event-specific tasks for large scale special events. This may include researching recommending cost estimates, liaise with internal and external departments, coordinating meetings, minute taking and distribution, drafting event and briefing materials.
Prepares complex event schedule, particularly as it relates to communications required for events.

Prepares and distributes general event planning information (function sheets, notifications).

Responsible for creating and distributing invitations (including manipulating and compiling data for guest lists).

Oversees inputting and maintaining contact & mailing lists as provided by and for the Protocol, Ceremonies and Events department

Uses judgment, discretion and tact in responding to oral and written inquiries based on extensive knowledge of the organization and operations of the University in general, and the Protocol, Ceremonies and Events department in particular.

Performs other related duties as related to the general business of the Protocol, Ceremonies and Events department.
Provides coverage and backfill for other administrative team members at the direction of the Senior Director or Associate Director. Event Communications
Develops, proofreads and edits event collateral, such as print and electronic invitations, programs, maps, menus, website content, on-line rsvp site
Coordinate communication to external organizations, such as government bodies, institutions, industries.

Oversight and coordination of event photography/videography and curation and archiving of multimedia assets.
Creating and maintaining editorial calendars for content across different communications channels
Updates social media channels and website content.
Oversees notifications and communications related to flag lowering(s) on campus.

Researches and provides recommendations, timelines regarding promotional tools for large scale events.

Coordinates updates to "UBC Events" website - listing various ceremonies, university functions and events being organized by Protocol, Ceremonies and Events

Researches, reviews, and provides recommendations regarding electronic support systems, such as list management, online invitations and systems; with a view to providing sustainable and economic alternatives;

Coordinates projects with Media Relations, Brand and Marketing and external web management company regarding applications/software for online/electronic tools and programs.

Unit and Event Finance

Coordinates the implementation of contracts for services, approve suppliers' invoices, maintain financial records, review final billing submitted to clients for events and prepare reports.

Generates monthly financial reports to assist event managers to reconcile their event expenses/revenues.

Performs complex reconciliations, records journal entries, and tracks expenses/revenues to ensure accuracy and compliance.

Events Assistance:

Supports event management staff with event-related tasks; formats invitations, guest lists, nametags as well as labels; tracks responses by various methods and provides updates to relevant Protocol, Ceremonies and Events staff as well as external clients.
Tracks RSVPS, distributes RSVP reminders and up-dated guest lists on a timely basis.

Provides customer service (greeting guests) and on-site event support, set-up, assistance with program activity, post event tear down.
Collaborate with event managers to take on lead roles with groups of volunteers on day-of events and fill in for volunteer roles as needed

Consequence of Error/Judgement

Must exercise initiative and judgement based upon a thorough knowledge of office procedures and guidelines, and make decisions based on those guidelines and established precedents. As the Protocol, Ceremonies and Events department is an external-facing, high-profile office, this position must be professional and have excellent customer service. Failure to exercise appropriate judgement in handing a situation or in manner or tone could result in embarrassment to the Protocol, Ceremonies and Events department, to the President's Office and/or to the University.

Supervision Received

Reports to the Associate Director, Protocol, Ceremonies and Events, and works collaboratively with other Protocol, Ceremonies and Events staff, based on specific projects and duties. Deviations from practices, and delicate matters of protocol are referred to the Associate Director or Director. Work is governed generally by broad instructions, objectives and policies, and usually involves frequently changing conditions and priorities. As such, work is reviewed for achievement of objectives, soundness of judgment, attention to detail and quality produced.

Supervision Given

No supervisory responsibilities. May explain work procedures to new or inexperienced staff.

Minimum Qualifications

High School graduation, plus a two year post-secondary diploma, plus four years of related experience, or an equivalent combination of education and experience.

Willingness to respect diverse perspectives, including perspectives in conflict with one’s own

Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

Undergraduate degree preferred. Effective interpersonal and organizational skills. Ability to prioritize work, multi-task, problem-solve and meet deadlines. Ability to demonstrate initiative and acts independently using good judgment in dealing with faculty, staff and guests. Ability to work without constant and ongoing direction. Ability to maintain accuracy and attention to detail. Ability to exercise judgment, tact and discretion when handling sensitive and/or confidential matters. Ability to provide quality services to customers in a courteous, patient manner. Ability to work both independently and within a team environment. Ability to effectively handle a consistently high volume of work, taking direction from various Event Managers, as well as manage and complete a multitude of tasks at one time, often with urgent deadlines or time sensitive. Experience in event planning and familiarity with protocol preferred. Strong computer experience required: Advanced knowledge of MS Excel required for list management and manipulation of data; excellent knowledge of Outlook, Mail Merge, PowerPoint, WordPress, Adobe AcrobatPro, Adobe Creative Suite. Knowledge of UBC policies and procedures preferred. Ability to work evenings and weekends.

About employer

More about this job

Responsibilities

This position provides complex administrative and event support for the Protocol, Ceremonies & Events team, focusing on data management, financial reporting, and event communications. The incumbent coordinates event logistics, maintains guest lists, and manages multimedia assets while ensuring high-quality service for university functions.

Requirements

Candidates must have a high school diploma plus a two-year post-secondary diploma and at least four years of related experience. Proficiency in MS Office, Adobe Creative Suite, and strong organizational and interpersonal skills are required.

Skills

Event coordination
Data management
Financial reporting
Communication
Administrative support
MS Excel
Outlook
Mail Merge
PowerPoint
WordPress
Adobe Acrobat Pro
Adobe Creative Suite
Customer service
Project management
Proofreading
Editorial calendar

Visa sponsorship

Not detected in the job text

Keywords

Event Planning
Data Management
Financial Reconciliation
Administrative Support
Communications
Protocol
Ceremonies
MS Excel
Outlook
Mail Merge
PowerPoint
WordPress
Adobe Acrobat Pro
Adobe Creative Suite
Editorial Calendar
Guest List Management
Customer Service
Project Coordination
Multimedia Assets
Financial Reporting
Event Logistics
University Operations
Stakeholder Liaison
Equity and Inclusion
Hybrid Work

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