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Added 1 hour ago
HM
Family Practitioner/General Practitioner
Health Match BC
100 Mile House, BC
- Full-time
…confirmed at time of offer. Candidates with a BC or Canada student loan may be eligible for BC or Canada loan forgiveness programs for those living and working in rural…
Added 1 hour ago
HM
Family Practitioner/General Practitioner
Health Match BC
100 Mile House, BC
- Full-time
…confirmed at time of offer. Candidates with a BC or Canada student loan may be eligible for loan forgiveness…
Added 4 hours ago
R|
Fellowship and Bursary Administrative Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…administrative support to the department’s fellowship and observership programs, including the PartnerOne Global Surgery (POGS) program and other bursary-funded streams. The incumbent…
Added 4 hours ago
R|
Fellowship and Bursary Administrative Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…administrative support to the department’s fellowship and observership programs, including the PartnerOne Global Surgery (POGS) program and other bursary-funded streams. The incumbent…
Added 4 hours ago
SO
Registered Cardiology Technologist
Symphony of Health Connections
Calgary, AB
- Part-time
Added 6 hours ago
HP
Pharmacy Manager - Mental Health & Addictions
Heart Pharmacy Group
Campbell River, BC
- $80 to $90 CAD / hour
- Full-time
Pharmacists working in Campbell River may also qualify for federal student loan forgiveness programs of up to $60,000.
Added 9 hours ago
TU
Research Associate
The University of British Columbia
Kelowna, BC
- Full-time
…molecular systems. The position combines rigorous research, student mentorship, publications, funding development, intellectual property and partnerships that support translation into…
Added 10 hours ago
I
Bursary and Scholarship Program Officer
Indspire
Toronto, ON
- $65,915 to $82,394 CAD / year
- Full-time
A supportive hybrid work environment (three days per week in office)
Added 10 hours ago
UO
Work Integrated Learning Coordinator
University of Alberta
Edmonton, AB
- Full-time
Reporting to the Work Integrated Learning Programs Lead, this position works independently and collaboratively to contribute to the goals of the Business Cooperative Program and other Work…
Added 10 hours ago
TU
HR Coordinator
The University of British Columbia
Vancouver, BC
- $5,692.25 to $8,179.5 CAD / month
- Full-time
The APSC Shared Services Centre (SSC) is a centralized unit that offers three areas of services: Student Academic Advising, Finance, and Human Resources & Faculty Affairs (HRFA). The…
Added 10 hours ago
TU
HR Manager
The University of British Columbia
Vancouver, BC
- $7,158.42 to $10,292.25 CAD / month
- Full-time
The APSC Shared Services Centre (SSC) is a centralized unit that offers three areas of services: Student Academic Advising, Finance, and Human Resources & Faculty Affairs (HRFA). The…
Added 11 hours ago
UO
HR Coordinator
University of British Columbia
Vancouver, BC · UBCV | Fred Kaiser Building (KAIS)
- Full-time
The APSC Shared Services Centre (SSC) is a centralized unit that offers three areas of services: Student Academic Advising, Finance, and Human Resources & Faculty Affairs (HRFA). The…
Added 11 hours ago
UO
HR Manager
University of British Columbia
Vancouver, BC · UBCV | Fred Kaiser Building (KAIS)
- Full-time
The APSC Shared Services Centre (SSC) is a centralized unit that offers three areas of services: Student Academic Advising, Finance, and Human Resources & Faculty Affairs (HRFA). The…
Added 11 hours ago
UO
HR Manager
University of British Columbia
Vancouver, BC · UBCV | Fred Kaiser Building (KAIS)
- $7,158.42 to $10,292.25 CAD / month
- Full-time
The APSC Shared Services Centre (SSC) is a centralized unit that offers three areas of services: Student Academic Advising, Finance, and Human Resources & Faculty Affairs (HRFA). The…
Added 11 hours ago
UO
HR Coordinator
University of British Columbia
Vancouver, BC · UBCV | Fred Kaiser Building (KAIS)
- $5,692.25 to $8,179.5 CAD / month
- Full-time
The APSC Shared Services Centre (SSC) is a centralized unit that offers three areas of services: Student Academic Advising, Finance, and Human Resources & Faculty Affairs (HRFA). The…
Added 11 hours ago
UO
HR Manager
University of British Columbia
Vancouver, BC · UBCV | Fred Kaiser Building (KAIS)
- Full-time
The APSC Shared Services Centre (SSC) is a centralized unit that offers three areas of services: Student Academic Advising, Finance, and Human Resources & Faculty Affairs (HRFA). The…
Added 11 hours ago
UO
HR Coordinator
University of British Columbia
Vancouver, BC · UBCV | Fred Kaiser Building (KAIS)
- Full-time
The APSC Shared Services Centre (SSC) is a centralized unit that offers three areas of services: Student Academic Advising, Finance, and Human Resources & Faculty Affairs (HRFA). The…
Added 13 hours ago
UO
Research Associate
University of British Columbia
Kelowna, BC · UBCO | Engineering, Management and Education Building (EME)
- Full-time
…molecular systems. The position combines rigorous research, student mentorship, publications, funding development, intellectual property and partnerships that support translation into…
Added 13 hours ago
W
(CAN) Optician, Student
Walmart
Fort McMurray, AB
- Full-time
A Student/Intern Optician assists in providing the Store with expertise on the ordering and dispensing of quality eyewear under the guidance of a Licensed Optician, while maintaining…
Added 13 hours ago
SD
0.4 FTE (term) Teacher Counsellor, L.V Rogers Secondary
School District #8 (Kootenay Lake)
Nelson, BC
- Part-time
…environment with a view towards contributing to school culture, and student success and…
Added 13 hours ago
BS
Human Resources Advisor
Burnaby School District - SD41
Burnaby, BC
- Full-time
…elementary and 8 secondary schools, as well as a range of District programs and Provincial Resource Programs. Over 27,000 students in Kindergarten through Grade 12 are enrolled. Our…
Added 14 hours ago
WC
(CAN) Optician, Student
Walmart Canada
Fort McMurray, AB
- Full-time
Position Summary...A Student/Intern Optician assists in providing the Store with expertise on the ordering and dispensing of quality eyewear under the guidance of a Licensed Optician, while…
Added 14 hours ago
NF
Manager, Partnerships & Corporate Accounts (GTA)
Noble First Aid
Brampton, ON
- Full-time
Career colleges, public and private colleges, universities, secondary schools, vocational and trade schools, and specialized educational programs.
Added 15 hours ago
S
Junior Recruiter
SaskTel
Regina, SK
- Full-time
…positive experiences for candidates and hiring managers. From student programs and career fairs to community partnerships and innovative recruitment tools, you’ll have the opportunity to…
Added 15 hours ago
KP
Horticulture Apprenticeship QFL - Competition ID: 4893
Kwantlen Polytechnic University
Langley (District), BC · City of Langley, BC
- Contract
…believe every employee plays a meaningful role in supporting student learning and success. We are honoured to carry the name of the Kwantlen First Nation and are committed to equity,…

University of British Columbia

HR Coordinator

Vancouver, BC, Canada
UBCV | Fred Kaiser Building (KAIS), Canada

Full-time

Apply on ubc.wd10.myworkdayjobs.com About employer

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Job details

Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Nov 12, 2026

Original job description

Job Title

HR Coordinator

Job Category

M&P - AAPS

Job Family Group

Staff - Non Union

Department

Human Resources Support | Dean's Office | Faculty of Applied Science (Sarah De Vita)

Job End Date

Ongoing

Posting End Date

November 25, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Faculty of Applied Science (APSC) at the University of British Columbia (UBC) is a multidisciplinary faculty comprising of six departments, five schools, including one jointly established with the Faculty of Medicine, five research centres, and four multidisciplinary programs. Home to a diverse range of research areas and professional programs, including engineering, nursing, architecture, and planning, APSC is dedicated to shaping the leaders and professions that shape the world. Our core purpose is to discover, design, innovate, and provide top-tier education while championing a community of responsible professionals committed to advancing thriving, sustainable, and healthy communities.

The APSC Shared Services Centre (SSC) is a centralized unit that offers three areas of services: Student Academic Advising, Finance, and Human Resources & Faculty Affairs (HRFA). The SSC-HRFA provides strategic and operational human resources and faculty affairs support across the Faculty. Guided by principles of partnership, service excellence, equity, and respectful engagement, the team delivers clear, consistent, and solutions-focused support to faculty, staff, and leaders. Through a combination of expertise, collaboration, and data-informed decision-making, the team supports all aspects of the staff and faculty lifecycle while fostering an inclusive, high-performing, and service-oriented culture that enables the Faculty's people and programs to thrive.

The HR Coordinator supports the delivery of human resources services across the Faculty, with a primary focus on the Dean’s Office, research centres, and SSC. The role provides advice and guidance on a broad range of HR matters, including collective agreements, employee handbooks and agreements, recruitment, salary administration, job classification, and employee lifecycle processes.

This role also plays a lead role in coordinating staff recruitment activities across the Faculty, including departments and schools, working closely with HR Managers and hiring managers to support effective and equitable hiring practices. This includes advising on recruitment processes and best practices, preparing job descriptions and recruitment materials, coordinating candidate assessment and interview activities, supporting candidate selection processes. As part of the SSC-HRFA team, the HR Coordinator facilitates a range of workforce and organizational initiatives, maintains accurate HR records, and contributes to the consistent and client-focused delivery of HR services across the Faculty.

Organizational Status

This role has a dual report to the Senior Manager, Faculty Affairs regarding faculty matters and Senior Manager, HR regarding staff and student employees. This position partners with staff and faculty leadership across the Dean’s Office, research centres, and SSC and works collaboratively and develops partnerships with colleagues of the APSC Shared Service Centre Finance Team, Payroll, Central Human Resources and other UBC departments as necessary.

Work Performed

Faculty and Staff HR Administration

Provides first-level HR advice and guidance to managers and employees within the Dean’s Office, research centers, and Shared Service Centre on the interpretation and application of collective agreements, employment contracts, University policies, procedures, and HR practices. Refers matters which are more than moderately complex to the HR Managers and/or Senior HR Managers as appropriate.

Advises employee lifecycle matters including appointments, reappointments, salary administration, leave management, workforce changes, and employment processes for both unionized and non-unionized employee groups.

Coordinates faculty appointment processes within the Dean’s Office, including recruitment, appointment, reappointment and termination.

Subject matter expert on Workday HR processes and reports; conducts Faculty wide analysis and provides reports and interpretation to units and HR team members as required. This includes, FTE and staffing and faculty reports, , overpayments, vacation liability, etc.

Responsible for managing the administration of the Dean’s Staff Awards program, including annual timelines, nomination processes, eligibility reviews, adjudication support, preparation of committee materials, communications, award records management, and continuous review of award-related processes and resources.

Supports HR projects and initiatives, including the development and implementation of HR procedures, process documentation, training resources, and website content contributing to continuous improvement and service excellence.

Provides cross-coverage support and backup coverage across the SSC HRFA team, ensuring service continuity and effective delivery of Faculty-wide HR services.

Performs other duties as required.

Staff Recruitment

Serves as the primary coordinator for staff recruitment activities across the Faculty’s departments, schools, and administrative units, partnering with HR Managers and hiring managers to deliver efficient and equitable recruitment processes.

Advises hiring managers on recruitment best practices, applicable collective and employee agreement provisions, hiring policies, and University recruitment procedures for a variety of employe groups.

Supports the development of recruitment strategies, posting requirements, and candidate evaluation processes to ensure objective and inclusive hiring practices.

Coordinates and facilitates recruitment activities including job postings, candidate screening, developing interview guides and questions, assessment processes, and communications with candidates. May participate in selection committees and provide guidance on hiring decisions as required.

Coordinates documentation and approvals related to employment offers and appointments, ensuring accurate and timely processing of hiring transactions.

Shared Service Centre – Human Resources & Faculty Affairs

Monitors client satisfaction and service delivery effectiveness by proactively seeking feedback, identifying opportunities for improvement, and working collaboratively with SSC HRFA team members to implement enhancements in consultation with senior HRFA staff.

Evaluates the effectiveness and efficiency of HRFA operations and internal processes. Collaborates with the SSC HRFA team to develop, implement, and continuously improve policies, procedures, standards, and service delivery practices that enhance operational effectiveness and client service.

Develops and maintains schedules for cyclical HRFA activities, oversees workflow management, and coordinates resource planning to support operational demands. Partners with SSC HRFA managers to ensure appropriate staffing and coverage during peak periods, establishes work priorities, adjusts resources to address emerging needs, and coordinates cross-functional team support and ticket triaging. Oversees the preparation and distribution of regular reports to client units and monitors timely completion of required follow-up actions.

Serves as a subject matter expert on ServiceNow ticketing processes, providing guidance to ensure accurate and timely service delivery. Investigates and resolves transaction issues, analyzes trends and recurring challenges, and develops process improvements to address systemic issues. Collaborates with ISC and UBC IT teams on system enhancements and issue resolution. Oversees Workday HR security administration and ServiceNow role provisioning for the Faculty, ensuring appropriate access controls and compliance with established policies and procedures.

Manages the APSC intranet and SSC Knowledge Hub, coordinating with content owners to maintain accurate, current, and accessible information. Develops and enhances resources, tools, guides, and other knowledge-management materials that support efficient HRFA service delivery and operational consistency.

Supports SSC HRFA senior staff in the planning and coordination of team-building activities, employee engagement and recognition initiatives, and professional development programs. Researches and recommends learning and development opportunities that support employee growth and organizational effectiveness. Coordinates the delivery of training programs, workshops, and related learning activities, including logistics, communications, registrations, and evaluation.

Consequence of Error/Judgement

Inappropriate advice or inaccurate information provided to client may result in the filing of grievances, arbitration processes, or the initiation of litigation. Any of these outcomes may have significant financial consequences for client departments, may have a negative impact on the University's relationship with unions and associations and/or may contribute to an unfavorable public image of the University. Failure to deliver services to departments in a timely manner may result in a disruption of client department operations.

Supervision Received

Works under the general supervision of the Senior Manager, Faculty Affairs and Senior Manager, HR.

Supervision Given

Provides direction to Snr HR Assistants and HR Assistants as needed. May directly manage CUPE staff

Minimum Qualifications

Undergraduate degree in a relevant discipline. Minimum of two to three years of related experience, or the equivalent combination of education and experience.

Willingness to respect diverse perspectives, including perspectives in conflict with one’s own

Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

Human resources experience preferably in a complex, unionized environment.

Thorough knowledge of current human resources management practices.

Knowledge of provincial and federal legislation governing employers' human resources practices.

Knowledge and experience with a coaching model to influence and advise client units.

Working knowledge of Workday is an asset.

Demonstrated ability to maintain accuracy and attention to detail.

Effective oral and written communication skills.

Proven ability to work in a team and collaborate with others.

Ability to establish and maintain supportive working relationships with client departments, union and association representatives.

Demonstrated ability to exercise tact, discretion, and judgment required.

Proven ability to be flexible, confident and self-motivated. Ability to prioritize multiple tasks and work effectively under pressure to meet deadlines.

Apply on ubc.wd10.myworkdayjobs.com About employer

More about this job

Responsibilities

The HR Coordinator provides operational human resources support, including advising on collective agreements, recruitment processes, and employee lifecycle management. They also serve as a subject matter expert for HR systems and contribute to the continuous improvement of service delivery within the Faculty of Applied Science.

Requirements

Candidates must possess an undergraduate degree and at least two to three years of relevant human resources experience. Proficiency in HR management practices, strong communication skills, and the ability to work in a collaborative, unionized environment are required.

Skills

Human Resources Administration
Staff Recruitment
Collective Agreement Interpretation
Workday
ServiceNow
Employee Lifecycle Management
Salary Administration
Job Classification
Data Analysis
Reporting
Conflict Resolution
Stakeholder Management
Policy Implementation
Training Coordination
Recruitment Strategy
Equity and Inclusion

Visa sponsorship

Not detected in the job text

Hiring contact

Sarah De Vita

Keywords

Human Resources
Faculty Affairs
Recruitment
Workday
ServiceNow
Collective Agreements
Employee Lifecycle
Salary Administration
Job Classification
Equity
Diversity
Inclusion
Higher Education
Administrative Support
Policy Interpretation
Stakeholder Engagement
Data Reporting
Training
Performance Management
Unionized Environment
Shared Services
Operational Support
Candidate Assessment
Interview Coordination
Knowledge Management
Intranet Management
Professional Development
Records Management
Client Service
Process Improvement

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Jobs in Canada