Manager, Capital Planning & Development

Job Title

Manager, Capital Planning & Development

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Facilities Management, Level E

Job Family Group

Staff - Non Union

Department

Capital Planning & Development | Facilities

Compensation Range

$8,810.92 - $13,202.50 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Job End Date

December 31, 2027

Posting End Date

October 27, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

This is a leave replacement for a fixed term duration.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Description Summary

UBC Facilities is responsible for the planning, development, renewal and renovation of campus facilities, providing stewardship for all institutional facilities projects, including Housing and Athletics projects, at UBC s Vancouver and Okanagan campuses. UBC Facilities oversees and directly manages in excess of 200 projects each year, valued at over $700 Million.

The Manager, Capital Planning & Development contributes to the major capital building projects by managing the preparation of Executive and Board of Governors Approval submissions and related Business Case submissions for Government funding, preparing project progress reports, and contributing to the capital planning and prioritization process. This position will also participate in the  development of the UBC Five-Year Capital Plan.

Work performed is reviewed and evaluated by the Director, Capital Planning & Development, in terms of technical competence and effective administration.

Organizational Status

Reports directly to the Director, Capital Planning & Development. Liaises closely with Treasury, Capital Financial Management, the Ministry of Post-Secondary Education and Future Skills, and project stakeholders from various University faculties and departments.

Work Performed

Works closely with the Director, Capital Planning & Development in the review and submission of Executive and Board approval requests for major capital building projects.  Guides the Facilities Planners and collaborates with stakeholders in the creation of these documents.

Is responsible for the preparation of Business Cases to Ministry of Post-Secondary Education and Future Skills for approval of major capital funding, then, the monthly, quarterly and close out reports for approved major capital projects.

• Develops the routine capital priorities plans for consideration through the annual capital project prioritization and routine capital planning processes.
• Responsible for engaging with Treasury, Capital Financial Management, and Development and Alumni Engagement on funding, financing, and cash flow forecasting for capital projects and programs for Provincial and UBC forecasting.

Participates in the capital planning and prioritization process and preparation of the annual Five-Year Capital Plan submission for the Provincial government. Responsible for identifying specific high priority capital projects alongside Facilities Planning, Faculty Administrators and VP portfolio administrators Prepares project summaries and reports outlining project rationale, benefits, costs and strategic alignment for use in the capital prioritization process and inclusion in the Five-Year Capital Plan submission.

Manages the Routine Capital and Major Capital Provincial funding cash flow draw downs, in collaboration with Capital Financial Management.

Represents the department and University on selected planning committees, building planning and infrastructure planning groups. Represents the department on major capital project steering and working committees as required.

Performs other related duties as required.

Consequence of Error/Judgement

The results of the work by the Manager, Capital Planning & Development are used in decision-making, reporting, planning, and provision of information to the University and the Ministry of Post-Secondary Education & Future Skills. High level of decision-making is required. Must exercise independent judgment in all areas.

Requires accurate knowledge of a wide range of university policies and procedures. Accurate and timely work is critical to the academic mission of the university. The position must make responsible recommendations affecting the commitment of capital funds and in dealing with policy issues.

At any given time, Capital Planning & Development may be involved in 30 to 50 capital projects with a total value exceeding $500 million dollars. Errors in judgement, planning or reporting could result in incomplete or delayed major capital projects and the subsequent inability to deliver academic programs, serious funding shortfalls for capital projects or programs, financial audit challenges for the University, and damage to the reputation of the University. 

Supervision Received

Receives direct supervision from the Director, Capital Planning & Development. Works within general policy guidelines to achieve overall objectives. Work is reviewed in terms of overall results on projects and coordination of departmental activities independently to an established policy and a broad framework of laid out procedures.

Supervision Given

This position has oversight over consultants retained by other UBC departments and provides direction to the Assistant Manager, Capital Planning & Development. Makes a continuous check of work progress to ensure milestones are achieved. Determines objectives, priorities and status and measures accomplishments related to the strategic business plan goals, objectives and performance standards.

Minimum Qualifications

Undergraduate degree in a relevant discipline. Eligibility for membership in a professional Institute or Association. Minimum of six years of related experience, or the equivalent combination of education and experience.

• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own

• Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

Undergraduate degree in a relevant discipline, Architecture, Engineering, Community Planning, Urban Planning, Interior Design is preferred, however, not mandatory. Specialized training and accreditation in a recognized facilities management training program, project management (PMP designation), construction management, or business management would be an asset.

Minimum of six years’ experience in the building design and/or construction industry in an institutional setting, leading to comprehensive understanding of the project planning, design and construction process, as well as building systems.

Broad understanding of construction and trades work, and relevant time scheduling. Specialized knowledge of building systems operations and maintenance requirements is an asset. Proven ability to initiate, plan and execute projects, including budget, research and analysis. Demonstrated ability to write and present business reports. Demonstrated communication, leadership, interpersonal and organizational skills. Strong analytical, organizational, customer service, communication, interpersonal and administrative skills. Superior planning, coordinating, expediting and priority setting skills. Results oriented with the ability to self-establish priorities, multi task and work under pressure to meet established timelines.