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Added 1 hour ago
Director, External Manufacturing & Supply Operations
Apotex
Toronto, ON · North York, ON
The External Manufacturing & Supply Director oversees and optimizes partnerships with external manufacturing and supply partners, including Contract Manufacturing Organizations (CMOs),…
Added 4 hours ago
T
Director of Engineering
TAIRC
ON · Regional Municipality of York, ON
- Volunteer
The Director of Engineering oversees all technical teams and ensures that research prototypes become robust, scalable platforms.
Added 4 hours ago
IE
Manager, Supply Chain & Innovation
IMAX Enhanced | Streaming & Consumer Technology
Mississauga, ON
- Full-time
The Manager, Supply Chain Analytics & Innovation reports to the Senior Director, Supply Chain Operations and partners with Supply Chain leaders to identify, design and implement…
Added 7 hours ago
B
Building Science Engineer
BPA
Montreal, QC
- Full-time
…and the quality of the built environment. Reporting to the Project Director, the successful candidate will contribute to a wide range of assignments involving building envelope assessments,…
Added 8 hours ago
Senior Manager Real Estate, Project Delivery
Hydro One Networks Inc
Markham, ON
Support the Director, Facilities & Real Estate in effectively planning, managing, monitoring and controlling the execution of all aspects of the outsourcing governance and outsourcer…
Added 8 hours ago
WW
Corporate Director, GIS Services
Wood West & Associates Inc.
Vancouver, BC
- Full-time
We are seeking an experienced GIS Director to lead and expand GIS capabilities across North America. This senior leadership opportunity is ideal for a strategic and technically strong…
Added 12 hours ago
TR
Site Manager
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Calgary, AB
- Full-time
…technical and construction interface issues in collaboration with Engineering, Project Management, and Client representatives. Strong leadership, planning, reporting, and problem-solving…
Added 12 hours ago
O
Orchard - VP, Client Services & Digital Transformation (Toronto)
Orchard
Toronto, ON
- $15,000 to $170,000 CAD / year
- Full-time
…combines what was previously split across a Group Business Director (strategy, client relationship, new business) and a Programme Lead (release planning, dependency mapping, delivery…
Added 12 hours ago
Development Officer, College of Engineering
University of Saskatchewan
Saskatoon, SK
The Development Officer reports to the Director of Advancement, College of Engineering and works collaboratively with University Relations staff and College of Engineering leaders, faculty…
Added 12 hours ago
CC
Director, Operational Excellence & Process Engineering
Compass Canada
ON · Mississauga, ON
- Full-time
We're seeking a strategic and results-driven Director, Operational Excellence & Process Engineering to lead operational excellence initiatives across our CHASE (Corrections, Healthcare and…
Added 18 hours ago
BC
Director, Construction (Life Sciences)
Broccolini Construction Inc.
Toronto, ON
- Full-time
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Added 20 hours ago
PC
Senior Occupational Health and Safety Project Manager
Pinchin Canada
Richmond, BC
- Full-time
Direct access to senior leadership – work closely with Operations Managers and the Director on strategy and execution
Added 1 day ago
J
Project Manager (Mining)
JobsMedia.io
Montreal, QC
- Full-time
Our client, a recognized company in the mining sector, is looking for a Project Director to lead the planning, execution and delivery of large-scale mining projects, from the design phase…
Added 1 day ago
LC
Architectural Building Technology (Sessional Faculty)
LaSalle College Vancouver
Vancouver, BC
- Volunteer
Reporting to the Program Director of Art and Design, the successful candidate will contribute to the growth, quality, and continued development of the Architectural Building Technology…
Added 1 day ago
H
Commercial Management Coordinator
HDR
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- Full-time
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Added 1 day ago
LD
Program Manager
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- Full-time
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Added 1 day ago
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Technical Director
Starmass | Smart Structural Monitoring Services
Toronto, ON
- Contract
We are seeking an experienced Technical Director to lead and execute STARMASS Canada's engineering and technical operations.
Added 1 day ago
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Director Information Management
Turner & Townsend
Toronto, ON
- Full-time
The Director, Information Management will lead the Information Management practice across the Infrastructure Segment in Canada, overseeing the core capability streams of BIM, GIS/Digital…
Added 1 day ago
IE
Manager, Supply Chain & Innovation
IMAX Enhanced | Streaming & Consumer Technology
Mississauga, ON
- Full-time
The Manager, Supply Chain Analytics & Innovation reports to the Senior Director, Supply Chain Operations and partners with Supply Chain leaders to identify, design and implement…
Added 1 day ago
DS
Manager, Maintenance & Renewal Services
Delta School District 37, British Columbia
Delta, BC
- Full-time
Reporting to the Director of Facilities, the Manager, Maintenance & Renewal Services is responsible for the planning, coordination, and delivery of maintenance, repair, and minor renewal…
Added 1 day ago
SI
Director of Operations
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Montreal, QC
- Full-time
Systemex Industries Conseils (SIC) is seeking an experienced Director of Operations to oversee workforce managem
Added 1 day ago
AL
Director of Operations
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- Full-time
The business is planned to roughly double its revenue in 2027. The General Manager owns the P&L, customers, sales and engineering. The Director of Operations owns everything between order…
Added 1 day ago
CC
Senior Estimator
CDC Contracting
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- Full-time
This role plays a critical part in securing profitable work by thoroughly analyzing tender documents, understanding project risks, and developing pricing strategies aligned with CDC’s…
Added 2 days ago
CC
Senior Estimator
CDC Contracting
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- Full-time
This role plays a critical part in securing profitable work by thoroughly analyzing tender documents, understanding project risks, and developing pricing strategies aligned with CDC’s…
Added 2 days ago
Global Supply Chain Manager
Intertape Polymer Group (IPG)
Truro, NS
Supervisor: Director of Global Supply Chain, and Truro Operations

University of British Columbia

Manager, Head Office & Facilities

Vancouver, BC, Canada
UBCV | Civil and Mechanical Engineering Building (CEME), Canada

$6,143.67 to $8,830.25 CAD / month · Full-time

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Job details

Pay: $6,143.67 to $8,830.25 CAD / month
Job type: Full-time
Posting language: English
Posted: Oct 5, 2026

Original job description

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Administration, Level A

Job Title

Manager, Head Office & Facilities

Department

Administration | Department of Civil Engineering | Faculty of Applied Science

Compensation Range

$6,143.67 - $8,830.25 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

October 12, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

Ongoing

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The position is responsible for the effective operation of the Head Office and front-office administrative services, manages departmental facilities and space administration, coordinates the operational implementation of renovations and facilities projects, and manages key faculty recruitment, appointment, reappointment, promotion and tenure processes. Working closely with the Head of Department and Manager, Business Operations, manages the administrative functions of Faculty Hiring and ARPT. Co-Director of the Department HSE Committee.

The position develops and implements procedures within its areas of responsibility, manages assigned staff, provides first-level advice on administrative and faculty-affairs processes, and ensures that facilities, safety, front-office and faculty-administration activities are delivered consistently with university policy, collective agreements, departmental priorities and established service standards.

Organizational Status

Reports to the Manager, Business Operations. Receives direction and provides senior-level administrative support to the Head. Works as a member of the Department of Civil Engineering Administration team.

Works closely with the faculty members, Shared Service Centre partners, Building Operations, Safety & Risk Services, Faculty Relations, Human Resources and other University units.

Work Performed

Head Office and Administrative Management

Manages the day-to-day administrative operations of the Head Office and front-office services and ensures appropriate service coverage, procedures and administrative continuity.

Supervises assigned administrative staff, including recruiting, training, performance management, discipline, work assignment, and termination. Approves vacation requests and resolves conflicts related to scheduling and time-off requests.

Develops, implements and maintains administrative procedures, service standards and reference materials for the front office and assigned operational functions.

Provides senior administrative and executive support to the Department Head, including coordination of confidential and high-priority matters, meetings and departmental activities.

Plans and coordinates departmental events, including scheduling activities, coordinating event logistics, and securing appropriate venues.

Coordinates departmental web content and communications to support the effective dissemination of current, accurate, and relevant information to internal and external audiences, in consultation with appropriate stakeholders.

Faculty Affairs, Recruitment and ARPT

Manages the departmental administrative processes for faculty recruitment, appointments, reappointments, promotion and tenure, ensuring that required documentation, approvals, timelines and procedures are completed in accordance with University policy and Faculty requirements.
Provides advice and guidance to faculty, search committees and departmental staff on faculty recruitment and ARPT procedures and refers complex and unusual matters to the appropriate University resource.
Manages the administrative and logistical requirements for faculty searches and works with the Administrative Assistant and other staff to coordinate candidate visits, schedules and supporting documentation.
Monitors faculty recruitment expenditures and related administrative commitments within approved budgets and provides information to the Manager, Business Operations and Department Head as required.

Facilities, Space and Renovation Operations

Manages day-to-day departmental facilities operations, including maintenance coordination, work orders, security and access administration, office and laboratory moves, building services and operational issues affecting departmental space.
Manages departmental space records and implements space assignments and changes approved by the Department Head and Manager, Business Operations.
Ensures that Civil Engineering facilities and infrastructure are properly protected and maintained, and communicates to faculty, staff, and students any events, projects, or activities that may affect the teaching, research, or administrative operations of the Civil Engineering department.
Liaises with Building Operations, Project Services, contractors, vendors and other University service units to coordinate schedules, access, service delivery and operational requirements.
Monitors facilities project activity and expenditures within approved parameters, identifies issues or risks, and escalates major scope, budget, technical or strategic decisions to the Manager, Business Operations.

Health, Safety and Emergency Administration

Co-chairs or supports the Department's Local Health and Safety Committee and coordinates departmental health and safety administration within established University requirements.
Supports implementation of departmental safety procedures, training and emergency-preparedness activities and ensures required records and follow-up are maintained.
Coordinates administrative follow-up arising from safety inspections, incidents and committee recommendations and refers technical, regulatory, WCB, return-to-work or higher-risk matters to the appropriate specialist or manager.
Works with the other staff to maintain routine safety records, training information, checklists and administrative documentation.

Policy, Records and Operational Coordination

Develops and implements procedures within assigned areas of responsibility and contributes to department-wide administrative process improvement led by the Manager, Business Operations.
Ensures appropriate records management, confidentiality and retention practices are followed for Head Office, faculty affairs, facilities and assigned administrative records.
Coordinates or responds to routine Conflict of Interest, Freedom of Information and privacy-related administrative matters within the scope of the role, referring complex or sensitive matters to the Manager, Business Operations or appropriate University office.
Prepares summaries, reports and recommendations for the Manager, Business Operations and Department Head on operational matters within the portfolio.

Other Duties

Provides backup management support for priority departmental administrative matters when the Manager, Business Operations is unavailable, within delegated authority.
Manages and coordinates the calendar and scheduling requirements of the Head of the Department, including appointments, meetings, and departmental and committee activities involving faculty and other stakeholders.
Department cell phone administrator.
Manages assigned special projects as required.
Performs other related duties as required.

Consequence of Error/Judgement

The position requires sound judgement, discretion and a thorough understanding of University and departmental procedures. Errors in faculty-affairs administration may result in missed deadlines, incomplete or non-compliant processes or inappropriate handling of confidential information. Errors in facilities, access, space or renovation coordination may disrupt teaching, research or administrative operations, create unnecessary costs or delay projects

Supervision Received

Works independently under the general managerial direction of the Manager, Business Operations in assigned areas of responsibility. Overall priorities and objectives are established in consultation with the Manager, Business Operations and, where appropriate, the Department Head. Work is reviewed in terms of effectiveness, service delivery, compliance with established policies and successful management of assigned functions.

Supervision Given

Manages assigned administrative staff and is responsible for recruitment, work assignment, training, performance management, discipline and related supervisory responsibilities within University policies and collective agreements.

Minimum Qualifications
Undergraduate degree in a relevant discipline. Minimum of two years of related experience, or the equivalent combination of education and experience.

- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own

Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

Experience managing administrative functions in a complex academic, public-sector or institutional environment.
Experience supervising staff and managing performance, workload and service delivery.
Experience with faculty recruitment, appointments, reappointments, promotion and tenure processes is strongly preferred.
Experience coordinating facilities operations, space administration, renovations or building-service activities.
Knowledge of University policies, procedures, collective agreements and administrative systems is an asset.
Strong organizational, planning and problem-solving skills with the ability to manage multiple priorities and deadlines.
Ability to interpret and apply established policies and procedures and to recognize matters requiring escalation.
Excellent written and verbal communication skills and the ability to work effectively with faculty, staff, senior administrators, service units, contractors and external stakeholders.
Ability to exercise tact, discretion and sound judgement when handling confidential, sensitive or high-impact matters.
Demonstrated ability to improve administrative procedures and service delivery within a defined functional portfolio.

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More about this job

Responsibilities

The position manages day-to-day administrative operations, front-office services, and departmental facilities, including space administration and renovation projects. It also oversees faculty recruitment, appointment, and tenure processes while ensuring compliance with university policies and safety standards.

Requirements

Candidates must hold an undergraduate degree in a relevant discipline and possess at least two years of related experience. Strong organizational, communication, and supervisory skills are required, along with a commitment to equity, diversity, and inclusion.

Skills

Facilities management
Administrative operations
Staff supervision
Faculty recruitment
Space administration
Project coordination
Health and safety administration
Policy implementation
Records management
Budget monitoring
Conflict resolution
Communication skills
Problem-solving
Event planning
Performance management
Executive support

Visa sponsorship

Not detected in the job text

Keywords

Facilities Management
Administrative Operations
Faculty Affairs
Recruitment
Space Administration
Health and Safety
Project Management
Budgeting
Policy Compliance
Records Management
Supervision
University Administration
Civil Engineering
Event Coordination
Performance Management
Stakeholder Engagement
Operational Planning
Safety Committee
Confidentiality
Reporting

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