Find work in Canada.

368,136 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 3 hours ago
SB
Account Manager (Walmart)- Special Project
Scandinavian Building Services
Barrie, ON
- Contract
Possess the ability to work with multiple software platforms and applications, including Lighthouse, BIStrainer and WhatsApp
Added 3 hours ago
P
Jr/Int Java Developer (Curam Training)
PLATO
Canada
- Full-time
Junior / Intermediate Java Developer (Curam Training)
Added 5 hours ago
GD
Cybersecurity Systems Engineering, Intermediate
General Dynamics Missions System International
Calgary, AB
- Full-time
We’re looking for an Intermediate Systems Engineering Analyst to work with our Applications team. In this role you will help shape the evolution of the Land Command, Control,…
Added 5 hours ago
GD
System Integration & Test, Intermediate
General Dynamics Missions System International
Ottawa, ON
- Full-time
We are currently looking for a System Integration Verification & Validation Engineering Analyst, Intermediate to join our System Integration & Verification team. You will work as part of a…
Added 6 hours ago
GD
System Integration & Test, Intermediate
General Dynamics Missions System International
Ottawa, ON
- Full-time
We are currently looking for a System Integration Verification & Validation Engineering Analyst, Intermediate to join our System Integration & Verification team. You will work as part of a…
Added 6 hours ago
AI
Senior Mechanical Designer
ATS Industrial Automation
Cambridge, ON
- Full-time
Assist the Applications group on proposals and estimating mechanical design labour hours.
Added 7 hours ago
Senior Mechanical Designer
ATS Automation
Cambridge, ON
Assist the Applications group on proposals and estimating mechanical design labour hours.
Added 9 hours ago
H
Nurse B - Registered Nurse
HealthCareersInSask.ca
Saskatoon, SK
- Part-time
Please note: Only applications that include all required documentation will be considered.
Added 10 hours ago
R|
MRI Technologist
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
An intermediate knowledge of oral and written English is required, as the position requires regular and complex contact with patients, researchers or international students who are…
Added 10 hours ago
R|
Clinical Research Coordinator - Regulatory
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
An intermediate knowledge of oral and written English is required, as the position requires regular and complex contact with patients, researchers or international students who are…
Added 10 hours ago
R|
Laboratory Technician
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
An intermediate knowledge of oral and written English is required, as the position requires regular contact, as well as processing specific information, with researchers or international…
Added 10 hours ago
R|
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
An intermediate knowledge of oral and written English is required, as the position requires regular and complex contact with patients, researchers or international students who are…
Added 10 hours ago
PE
Junior or Intermediate Environmental Impact Assessment Specialist
PGL Environmental Consultants
Langley (District), BC · Langley, BC
- Full-time
PGL Environmental Consultants (PGL) is seeking a Junior or Intermediate EIA Specialist located in Vancouver or Langley, BC, who can help our team and our clients make informed decisions on…
Added 10 hours ago
J
B-Pressure - Hand Welder Journeyperson - Suncor Firebag - Maintenance
Jardeg
Fort McMurray, AB
- Full-time
Be skillful in the fusing of metals using prescribed welding applications
Added 10 hours ago
C
Corporate Accounting, Private Infrastructure Co-Op position (January to August 2027 work term)
CBRE
Toronto, ON
- Full-time
Intermediate to advance knowledge in Excel & Word and an aptitude and interest in learning new software applications
Added 10 hours ago
E
Junior Geotechnical EIT, Tailings & Mine Waste
Equilibrium
Vancouver, BC
- $72,000 to $86,000 CAD / year
- Full-time
…monitoring, and technical deliverables under the guidance of intermediate and senior…
Added 10 hours ago
MT
Intermediate Embedded Developer
Metropolitan Technologies
Canada
- Full-time
As we continue to grow, we’re looking for an Embedded Software Developer to help build the high-assurance software and hardware at the edge of our platform.
Added 10 hours ago
C
Technical Architect
CGI
Halifax, NS
- Full-time
We are looking for professionals with intermediate-level Technical or Solution Architecture experience, strong communication skills, and knowledge of architectural standards and cloud…
Added 10 hours ago
SM
GOAPRDJP000001047 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Full-time
We are seeking an experienced Administrative Assistant – Intermediate to support the Government of Alberta in Edmonton, Alberta. The ideal candidate will have experience in administrative…
Added 10 hours ago
R|
Laboratory Technician
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
An intermediate knowledge of oral and written English is required, as the position requires regular contact, as well as processing specific information, with researchers or international…
Added 10 hours ago
N
Senior Machine Learning Applications and Compiler Engineer, LPX
NVIDIA
Toronto, ON
- Full-time
We are now looking for a Senior Machine Learning Applications and Compiler Engineer!
Added 10 hours ago
N
Intermediate AI Engineer
nLogic
Cherry Point, AB
- Full-time
nLogic is seeking an Intermediate AI Engineer to support anticipated work on a mission-focused effort in the Cherry Point area. This role will play a key part in supporting artificial…
Added 10 hours ago
CC
Credit Representative
Canon Canada
Brampton, ON
- Full-time
Intermediate analytical skills to understand corporate policies and procedures and resolve issues effectively
Added 10 hours ago
A
Software Development Engineer In Test
Actalent
Ottawa, ON
- $45 to $65 CAD / hour
- Contract
Design and implement new automated test cases based on incoming developer submissions and evolving system requirements.
Added 10 hours ago
SC
Spécialiste Tests V&V (Intermédiaire)
SII Canada
Montreal, QC
- Full-time
…électroniques avec signaux mixtes (numériques et RF) utilisés dans des applications satellitaires et aérospatiales. Ce poste implique un travail collaboratif avec les concepteurs de…

University of British Columbia

Operations & Faculty Coordinator

Kelowna, BC, Canada
UBCO | Engineering, Management and Education Building (EME), Canada

$4,981 to $5,713 CAD / month · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $4,981 to $5,713 CAD / month
Job type: Full-time
Apply by: Oct 19, 2026
Posting language: English
Posted: Oct 8, 2026

Original job description

Staff - Union

Job Category

BCGEU Okanagan Support Staff

Job Profile

BCGEU OK Salaried - Support Services Assistant IV

Job Title

Operations & Faculty Coordinator

Department

UBCO | Operations | Strategic Initiatives | Faculty of Management

Compensation Range

$4,981.00 - $5,713.00 CAD Monthly

Posting End Date

October 18, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

February 19, 2027

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary:

Under the general direction of the Manager, Dean’s Office, this role has primary responsibility for the day-to-day operations of the Faculty works collaboratively with faculty, staff, students, and external contract suppliers. The role provides comprehensive core financial management, facilities management, and administrative support to all roles within the Faculty, including Dean’s office, faculty members, students and staff, including preparation of financial documents, tracking, entering data, and reconciling errors. Responsible for coordinating office setups, upgrades, and building security.

Located within the Faculty of Management, the Operations & Faculty Coordinator will report directly to the Manager, Dean’s Office, who provides overall direction and supervision. This position interacts regularly with faculty members, staff and student employees on facilities, and financial matters as well as liaises regularly with colleagues in Financial Services, Facilities, Supply Management and other University departments as well as a number of external suppliers.

Work Performed

Finance and Accounting Support:

Creates financial documents/requisitions; performs accurate and timely data entry of financial documents (travel claims, professional development funding and purchasing requisitions) using Workday.
Uses judgement, in complement with knowledge of UBC policy and practice, to make decisions during document preparation.
Reconciles UBC Visa transactions for Faculty of Management Visa cardholders; assists with Visa transaction questions and anomalies.
Supports Faculty of Management researchers, faculty and staff by liaising with Procurement to create requisitions to issue Purchase Orders, ensuring appropriate documentation and authorization for each financial requisition.

Acts as a Workday delegate, submitting expenses on behalf of faculty, staff and researchers.
Reviews all financial paperwork to ensure appropriate back-up documentation is provided; follows-up with the originating faculty or staff member when additional documentation is required.
Tracks rejected transactions, follows-up and resolves errors.
Maintains files of all financial transaction documents and supporting material.
Monitors IT Services, telephone and photocopier charges and verifies/corrects invoices.
Acts as UBC Visa Card Coordinator for the Faculty of Management. Resource person on the UBC Visa cards, ensuring all guidelines and procedures are followed and provides advice to Faculty of Management card holders on purchasing policies; submits and tracks Visa card application/deactivation requests.
Acts as Online Merchant Account Administrator; setting up requests for online credit/debit card payments. Ensuring PCI compliance with Financial Services policies and procedures. Tracks online credit/debit transactions and issues refunds when required.

Provides HR support to the Faculty of Management by:

Provides onboarding support, submits tickets for required accesses and equipment requests.
Provides ongoing assistance with issues pertaining to facilities, equipment, and supplies.

Provides Administrative support to the Faculty of Management by:

Serves as Operational lead, providing logistical and organizational support for Faculty of Management projects and faculty related events when necessary, coordinating with outside suppliers, Facilities and department leadership. Fields general and specific enquiries from staff and faculty regarding functionality of space operations and expenses.
Grants Salto access when required for access outside of regular hours.
Manages booking calendar for graduate students and research assistants, liaising with students and supervisors/researchers relating to space.
Reviews and processes reimbursements for faculty travel expenses (including moving costs).
Oversees faculty onboarding including Salto access, parking, ID card, mailing list updates, printer access, and computer equipment and access.
Receiving and distributing of incoming mail.
Composes routine correspondence as required.
Maintains confidential records and files.
Supports new faculty and staff, including term instructors, regarding University resources, Okanagan resources and maintaining the most up-to-date and relevant information to support integration into the Faculty.
Liaises with administrators and administrative staff across campus in working groups and training sessions to build team competency in various functions, such as Workday processes pertaining to functional operations and expenses, document creation and management, and Faculty communications.
Provides backup support for key administrative staff, including handing urgent requests and assisting with daily operations to maintain productivity.
Occasional secretarial and clerical support and regular back-up support for the front reception, as required.

Provides Operations and Facilities support to the Faculty of Management by:

Coordinates the acquisition and disposition of all furniture, ensuring that this is done in the most cost-effective manner possible.
Determines furniture and desktop requirements and arranges office furniture and equipment leases or purchases and processes and authorizes Work Requests for their installation.
Coordinates office moves, telephone installations and computer equipment for faculty and staff.
Submits and follows up on Work Requests with Facilities and IT Services.
Initiates work orders, trouble calls, or any other communication necessary in response to any problems or issues that arise in EME.
Serves as department’s Salto Administrator, maintaining database of all accesses and changes to Faculty of Management spaces; assigns and requests Salto cards; determines levels of access and tracks distribution of and deactivates cards, as required. Manages Faculty of Management space access requests received from outside of our department, reviewing and approving each Salto request received.
Serves and Tower Warden for EME Tower 1, liaising with Risk Management and administrative staff from other departments in EME building regarding emergency procedures and drills.

Maintains an inventory and database of office equipment and supplies for the Faculty of Management, assigning and tracking department assets as requests received.

Performs other related duties as required within the nature and level of work performed.

Consequence of Error/Judgment:
Must exercise judgment and initiative in handling matters both routine and non-routine, based on thorough knowledge of University procedures, guidelines and regulations. When dealing with financial and sensitive records, a high level of confidentiality is essential, and employee is required to use sound judgment when sharing information. Accuracy and attention to detail is essential to avoid errors that impact staff and student appointments and pay that create unnecessary work to correct. This position must demonstrate tact and discretion within established Faculty and UBC guidelines and regulations. The impact of error in transaction documentation, financial records or on requisitions could result in additional work and/or substantial monetary loss to the Faculty and its grant holders. Poor judgment or failure to act in a professional, tactful and discretionary manner will have an adverse effect on the image of the Faculty of Management. Work is not checked on a day-to-day basis.

Supervision Received:

Reports on office administrative matters to the Manager, Dean’s Office, Faculty of Management.

Education/Work Experience:

High school graduation, plus up to and including two years post-secondary education; over four years’ of related experience in office administration or finance, or an equivalent combination of education and experience.

Competencies and Criteria:

Experience with UBC financial systems and Financial Management System preferred.
Demonstrated administration and financial experience in an academic environment.
Computer experience required (Word, Excel and Outlook preferred).
Demonstrated knowledge of UBC policies and procedures preferred.
Knowledge of standard bookkeeping procedures and financial management information systems an asset.
Knowledge of standard financial procedures and financial management information systems.
Ability to listen actively and attentively, and obtain clarification, as required.
Effective oral and written communication, interpersonal, customer service, and organizational skills.
Ability to use word processing, spreadsheet, database and mail/scheduling applications at an intermediate level.
Effective problem resolution and analytical skills.
Ability to maintain accuracy and attention to detail.
Ability to maintain effective working relationships with students, staff and colleagues.
Demonstrated ability to prioritize work, multi-task and work under pressure to meet deadlines in a hectic environment, exercising confidentiality, sensitivity, tact and discretion.
Demonstrated ability to take initiative, exercise good judgment and resolve problems.
Demonstrated ability to work both independently and within a team environment is critical; must be self-directed.

Apply About employer

More about this job

Responsibilities

The Operations & Faculty Coordinator manages day-to-day faculty operations, including financial document preparation, facilities coordination, and administrative support. The role also oversees office setups, security access, and provides onboarding assistance for new faculty and staff.

Requirements

Candidates must have a high school diploma plus up to two years of post-secondary education and over four years of related experience in office administration or finance. Proficiency in computer applications and knowledge of financial management systems are required.

Skills

Financial management
Data entry
Facilities management
Administrative support
Workday
Procurement
Reconciliation
Office coordination
Budget tracking
Communication
Problem resolution
Organizational skills
Customer service
Inventory management
Confidentiality
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Operations
Faculty support
Financial management
Workday
Procurement
Facilities management
Administrative support
Data entry
Reconciliation
Visa card coordination
PCI compliance
Onboarding
Salto access
Inventory management
Office administration
Budgeting
Purchase orders
Travel expenses
Project coordination
Event support
Correspondence
Record keeping
Emergency procedures
Tower warden
Academic environment
Bookkeeping
Analytical skills
Organizational skills
Customer service
Confidentiality

Report this job