Jobs in Canada

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Added 37 mins ago
PF
Assistant Manager
Planet Fitness
Nanaimo, BC
- $40,000 CAD / year
- Full-time
Planet Fitness, a private equity backed fitness retailer, is seeking candidates for the role of Assistant Manager. The Assistant Manager will oversee a wide variety of areas within Planet…
Added 2 hours ago
PH
Admin Assistant
Provincial Health Services Authority
Delta, BC
- Full-time
Maintain a consistently updated and accurate appointment schedule for the Manager and others as required, including determination of urgency and nature of requests, resolution of time…
Added 4 hours ago
TU
Program Assistant
The University of British Columbia
Vancouver, BC
- $4,576 to $4,808 CAD / month
- Full-time
The Program Assistant provides administrative and operational support for the Pharmacy Opioid Agonist Treatment (P-OAT) Training Program and contributes to the administration of Continuing…
Added 6 hours ago
WR
Administrative Assistant
Windsor Regional Hospital
Windsor, ON
- Full-time
Reporting to the Chief Executive Officer and the Manager, Operations & Governance, the Administrative Assistant plays a key role in providing administrative and clerical support to the…
Added 7 hours ago
UO
Program Assistant
University of British Columbia
Vancouver, BC · UBCV | Pharmaceutical Sciences Building (PHRM)
- $4,576 to $4,808 CAD / month
- Full-time
The Program Assistant provides administrative and operational support for the Pharmacy Opioid Agonist Treatment (P-OAT) Training Program and contributes to the administration of Continuing…
Added 15 hours ago
B
Executive Assistant, Team Lead
BD
Mississauga, ON · CAN Mississauga - Derry Road West
- $60,000 to $110,000 CAD / year
- Full-time
Responsible for providing strategic executive support to the Vice President & General Manager and selected Canadian Leadership Team members while serving as the Team Lead for the Executive…
Added 15 hours ago
UO
Utilities Electrical Engineer
University of British Columbia
Vancouver, BC · UBCV | Campus Energy Centre (CEC)
- $10,459.67 to $15,675.58 CAD / month
- Full-time
The position manages professional staff and consultants and the UEE works very closely with the Manager, Electrical Utilities (including coverage in their absences), as well as Assistant…
Added 16 hours ago
TR
Assistant Manager, Fixed Assets and Maintenance 2026-005 (1 Vacancy)
The Regina Exhibition Association Limited
Regina, SK
- Full-time
May be required to answer calls outside of regular business hours and provide guidance to evening shift staff
Added 16 hours ago
TS
Assistant Store Manager
The Salvation Army Canada and Bermuda Territory
Toronto, ON · East York Thrift Store
- Full-time
Support the Store manager/Corps Officer in ensuring all cash operations are carried out according to Salvation Army Policy and Procedures and nightly deposits are secure
Added 16 hours ago
TU
Utilities Electrical Engineer
The University of British Columbia
Vancouver, BC
- $10,459.67 to $15,675.58 CAD / month
- Full-time
The position manages professional staff and consultants and the UEE works very closely with the Manager, Electrical Utilities (including coverage in their absences), as well as Assistant…
Added 16 hours ago
RE
Assistant Manager, Fixed Assets and Maintenance 2026-005 (1 Vacancy)
Regina Exhibition Association Limited (REAL)
Regina, SK
- Full-time
May be required to answer calls outside of regular business hours and provide guidance to evening shift staff
Added 16 hours ago
TS
Assistant Store Manager
The Salvation Army in Canada
Toronto, ON
- Full-time
Support the Store manager/Corps Officer in ensuring all cash operations are carried out according to Salvation Army Policy and Procedures and nightly deposits are secure
Added 17 hours ago
Administrative Assistant - Ontario North District, ON
Scotiabank
Sudbury, ON
The Administration Assistant contributes to the overall success of District(s) within a Canadian Banking Region, by providing efficient and effective administrative and operational support…
Added 18 hours ago
PF
Assistant Manager
Planet Fitness
Calgary, AB
- Full-time
Planet Fitness, a private equity backed fitness retailer, is seeking candidates for the role of Assistant Manager. The Assistant Manager will oversee a wide variety of areas within Planet…
Added 18 hours ago
PF
Front Desk Associate
Planet Fitness
Red Deer, AB
- Full-time
Planet Fitness, a private equity backed fitness retailer, is seeking candidates for the role of Assistant Manager. The Assistant Manager will oversee a wide variety of areas within Planet…
Added 19 hours ago
Drift - Assistant Manager
The Armour Group Limited
Halifax, NS
Under the direction of the General Manager, we are looking for an Assistant Manager at Drift Salon & Bar who will be accountable for the day-to-day operations of the restaurant including…
Added 20 hours ago
I
Assistant Manager
IPC/Subway
Alfred and Plantagenet, ON · Alfred, ON
- $18.85 to $20 CAD / hour
- Full-time
- Part-time
Must have the ability to lift 10 pounds frequently and up to 30 pounds occasionally
Added 20 hours ago
I
Assistant Manager
IPC/Subway
Hawkesbury, ON
- $18.85 to $20 CAD / hour
- Full-time
Must have the ability to lift 10 pounds frequently and up to 30 pounds occasionally
Added 20 hours ago
Interim Process Assistant, Interim Process Assistant
Amazon
Cambridge, ON
Referring all job injuries immediately to area manager
Added 22 hours ago
CO
Constituency Assistant: Admin/Front-of-house
Constituency Office of Charles Sousa MP
Mississauga, ON
- Part-time
Summary: Reporting to the General Manager and Member of Parliament, the Constituency Assistant supports the operations of the Member of Parliament’s team from the constituency office by…
Added 23 hours ago
Facilities Assistant
Blue Ant Media Inc.
Toronto, ON
The Facilities Assistant will be responsible for the overall operations, maintenance, safety, security, and functionality of Blue Ant’s head office to ensure it is a safe and accommodating…
Added 1 day ago
PP
Yoga Studio Manager
PawPals Puppy Yoga
Toronto, ON
- Part-time
Role Description: Yoga Teacher & Studio Operations Assistant
Added 1 day ago
EC
Assistant manager, restaurant
Ek Chai Kahani
Surrey, BC
- Full-time
Added 1 day ago
EC
assistant manager, restaurant
Ek Chai Kahani
Surrey, BC
- Full-time
Added 1 day ago
I
Assistant Manager
IPC/Subway
Eganville, ON
- $18 to $20 CAD / hour
- Full-time
- Part-time
Must have the ability to lift 10 pounds frequently and up to 30 pounds occasionally

University of British Columbia

Operations & Faculty Coordinator

Kelowna, BC, Canada
UBCO | Engineering, Management and Education Building (EME), Canada

$4,981 to $5,713 CAD / month · Full-time

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Job details

Pay: $4,981 to $5,713 CAD / month
Job type: Full-time
Posting language: English
Posted: Oct 8, 2026

Original job description

Staff - Union

Job Category

BCGEU Okanagan Support Staff

Job Profile

BCGEU OK Salaried - Support Services Assistant IV

Job Title

Operations & Faculty Coordinator

Department

UBCO | Operations | Strategic Initiatives | Faculty of Management

Compensation Range

$4,981.00 - $5,713.00 CAD Monthly

Posting End Date

October 18, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

February 19, 2027

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary:

Under the general direction of the Manager, Dean’s Office, this role has primary responsibility for the day-to-day operations of the Faculty works collaboratively with faculty, staff, students, and external contract suppliers. The role provides comprehensive core financial management, facilities management, and administrative support to all roles within the Faculty, including Dean’s office, faculty members, students and staff, including preparation of financial documents, tracking, entering data, and reconciling errors. Responsible for coordinating office setups, upgrades, and building security.

Located within the Faculty of Management, the Operations & Faculty Coordinator will report directly to the Manager, Dean’s Office, who provides overall direction and supervision. This position interacts regularly with faculty members, staff and student employees on facilities, and financial matters as well as liaises regularly with colleagues in Financial Services, Facilities, Supply Management and other University departments as well as a number of external suppliers.

Work Performed

Finance and Accounting Support:

Creates financial documents/requisitions; performs accurate and timely data entry of financial documents (travel claims, professional development funding and purchasing requisitions) using Workday.
Uses judgement, in complement with knowledge of UBC policy and practice, to make decisions during document preparation.
Reconciles UBC Visa transactions for Faculty of Management Visa cardholders; assists with Visa transaction questions and anomalies.
Supports Faculty of Management researchers, faculty and staff by liaising with Procurement to create requisitions to issue Purchase Orders, ensuring appropriate documentation and authorization for each financial requisition.

Acts as a Workday delegate, submitting expenses on behalf of faculty, staff and researchers.
Reviews all financial paperwork to ensure appropriate back-up documentation is provided; follows-up with the originating faculty or staff member when additional documentation is required.
Tracks rejected transactions, follows-up and resolves errors.
Maintains files of all financial transaction documents and supporting material.
Monitors IT Services, telephone and photocopier charges and verifies/corrects invoices.
Acts as UBC Visa Card Coordinator for the Faculty of Management. Resource person on the UBC Visa cards, ensuring all guidelines and procedures are followed and provides advice to Faculty of Management card holders on purchasing policies; submits and tracks Visa card application/deactivation requests.
Acts as Online Merchant Account Administrator; setting up requests for online credit/debit card payments. Ensuring PCI compliance with Financial Services policies and procedures. Tracks online credit/debit transactions and issues refunds when required.

Provides HR support to the Faculty of Management by:

Provides onboarding support, submits tickets for required accesses and equipment requests.
Provides ongoing assistance with issues pertaining to facilities, equipment, and supplies.

Provides Administrative support to the Faculty of Management by:

Serves as Operational lead, providing logistical and organizational support for Faculty of Management projects and faculty related events when necessary, coordinating with outside suppliers, Facilities and department leadership. Fields general and specific enquiries from staff and faculty regarding functionality of space operations and expenses.
Grants Salto access when required for access outside of regular hours.
Manages booking calendar for graduate students and research assistants, liaising with students and supervisors/researchers relating to space.
Reviews and processes reimbursements for faculty travel expenses (including moving costs).
Oversees faculty onboarding including Salto access, parking, ID card, mailing list updates, printer access, and computer equipment and access.
Receiving and distributing of incoming mail.
Composes routine correspondence as required.
Maintains confidential records and files.
Supports new faculty and staff, including term instructors, regarding University resources, Okanagan resources and maintaining the most up-to-date and relevant information to support integration into the Faculty.
Liaises with administrators and administrative staff across campus in working groups and training sessions to build team competency in various functions, such as Workday processes pertaining to functional operations and expenses, document creation and management, and Faculty communications.
Provides backup support for key administrative staff, including handing urgent requests and assisting with daily operations to maintain productivity.
Occasional secretarial and clerical support and regular back-up support for the front reception, as required.

Provides Operations and Facilities support to the Faculty of Management by:

Coordinates the acquisition and disposition of all furniture, ensuring that this is done in the most cost-effective manner possible.
Determines furniture and desktop requirements and arranges office furniture and equipment leases or purchases and processes and authorizes Work Requests for their installation.
Coordinates office moves, telephone installations and computer equipment for faculty and staff.
Submits and follows up on Work Requests with Facilities and IT Services.
Initiates work orders, trouble calls, or any other communication necessary in response to any problems or issues that arise in EME.
Serves as department’s Salto Administrator, maintaining database of all accesses and changes to Faculty of Management spaces; assigns and requests Salto cards; determines levels of access and tracks distribution of and deactivates cards, as required. Manages Faculty of Management space access requests received from outside of our department, reviewing and approving each Salto request received.
Serves and Tower Warden for EME Tower 1, liaising with Risk Management and administrative staff from other departments in EME building regarding emergency procedures and drills.

Maintains an inventory and database of office equipment and supplies for the Faculty of Management, assigning and tracking department assets as requests received.

Performs other related duties as required within the nature and level of work performed.

Consequence of Error/Judgment:
Must exercise judgment and initiative in handling matters both routine and non-routine, based on thorough knowledge of University procedures, guidelines and regulations. When dealing with financial and sensitive records, a high level of confidentiality is essential, and employee is required to use sound judgment when sharing information. Accuracy and attention to detail is essential to avoid errors that impact staff and student appointments and pay that create unnecessary work to correct. This position must demonstrate tact and discretion within established Faculty and UBC guidelines and regulations. The impact of error in transaction documentation, financial records or on requisitions could result in additional work and/or substantial monetary loss to the Faculty and its grant holders. Poor judgment or failure to act in a professional, tactful and discretionary manner will have an adverse effect on the image of the Faculty of Management. Work is not checked on a day-to-day basis.

Supervision Received:

Reports on office administrative matters to the Manager, Dean’s Office, Faculty of Management.

Education/Work Experience:

High school graduation, plus up to and including two years post-secondary education; over four years’ of related experience in office administration or finance, or an equivalent combination of education and experience.

Competencies and Criteria:

Experience with UBC financial systems and Financial Management System preferred.
Demonstrated administration and financial experience in an academic environment.
Computer experience required (Word, Excel and Outlook preferred).
Demonstrated knowledge of UBC policies and procedures preferred.
Knowledge of standard bookkeeping procedures and financial management information systems an asset.
Knowledge of standard financial procedures and financial management information systems.
Ability to listen actively and attentively, and obtain clarification, as required.
Effective oral and written communication, interpersonal, customer service, and organizational skills.
Ability to use word processing, spreadsheet, database and mail/scheduling applications at an intermediate level.
Effective problem resolution and analytical skills.
Ability to maintain accuracy and attention to detail.
Ability to maintain effective working relationships with students, staff and colleagues.
Demonstrated ability to prioritize work, multi-task and work under pressure to meet deadlines in a hectic environment, exercising confidentiality, sensitivity, tact and discretion.
Demonstrated ability to take initiative, exercise good judgment and resolve problems.
Demonstrated ability to work both independently and within a team environment is critical; must be self-directed.

Apply on ubc.wd10.myworkdayjobs.com About employer

More about this job

Responsibilities

The Operations & Faculty Coordinator manages day-to-day faculty operations, including financial document preparation, facilities coordination, and administrative support. The role also oversees office setups, security access, and provides onboarding assistance for new faculty and staff.

Requirements

Candidates must have a high school diploma plus up to two years of post-secondary education and over four years of related experience in office administration or finance. Proficiency in computer applications and knowledge of financial management systems are required.

Skills

Financial management
Data entry
Facilities management
Administrative support
Workday
Procurement
Reconciliation
Office coordination
Budget tracking
Communication
Problem resolution
Organizational skills
Customer service
Inventory management
Confidentiality
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Operations
Faculty support
Financial management
Workday
Procurement
Facilities management
Administrative support
Data entry
Reconciliation
Visa card coordination
PCI compliance
Onboarding
Salto access
Inventory management
Office administration
Budgeting
Purchase orders
Travel expenses
Project coordination
Event support
Correspondence
Record keeping
Emergency procedures
Tower warden
Academic environment
Bookkeeping
Analytical skills
Organizational skills
Customer service
Confidentiality

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Work requirements

Jobs in Canada