Find work in Canada.

552,168 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 1 day ago
TU
Development Coordinator, Corporate & Foundation Relations
The University of British Columbia
Vancouver, BC
- $6,143.67 to $8,830.25 CAD / month
- Full-time
Researches and drafts fundraising proposals for senior management for presentation to donors;
Added 1 day ago
K
Partner Administrative Assistant - Audit
KPMG
Vancouver, BC
- Full-time
Proactive and independent management of partners’ calendar and contact database in order to maximize best use of the partners’ time.
Added 1 day ago
DC
International Enrolment Operations Coordinator
Douglas College
New Westminster, BC
- Full-time
…supporting institutional strategic enrolment targets set by the Senior Leadership Team ( SMT ) and the Board; as well as supporting and facilitating strategies toward balanced…
Added 1 day ago
KF
Project Coordinator
Korn Ferry
Toronto, ON
- $85,000 to $105,000 CAD / year
- Full-time
…and engagement related activities such as calendar and time management, interview scheduling, document production, database management, travel coordination, and other administrative duties…
Added 1 day ago
MU
Administrative Coordinator
McGill University
Victoria, BC · James Admin. Bldg.
- Full-time
Conduct post-event activities, including survey distribution, attendance tracking, reporting, and records management.
Added 1 day ago
E
Senior Planner and Scheduler
EllisDon
Ottawa, ON · ON · Ontario Projects
- Full-time
Participate in developing and maintaining a database of construction productivity rates, procurement durations, lead times, and project risk items.
Added 1 day ago
UO
Development Coordinator, Corporate & Foundation Relations
University of British Columbia
Vancouver, BC · UBCV | David Strangway Building (STRG)
- $6,143.67 to $8,830.25 CAD / month
- Full-time
Researches and drafts fundraising proposals for senior management for presentation to donors;
Added 2 days ago
DC
International Enrolment Operations Coordinator
Douglas College
New Westminster, BC
- Full-time
…supporting institutional strategic enrolment targets set by the Senior Leadership Team ( SMT ) and the Board; as well as supporting and facilitating strategies toward balanced…
Added 3 days ago
FA
Continuous Quality Improvement (CQI) Representative
Family and Children's Services Niagara
Welland, ON
- $28.38 to $35.89 CAD / hour
- Contract
Provides user-level maintenance to database systems out of scope of the case management system and assists staff seeking to report data outcomes.
Added 3 days ago
Capital Program Support Coordinator
Government of Alberta
AB
The Capital Program Support Coordinator works collaboratively with various project teams (planning and project management), senior leadership, corporate finance, as well as with other…
Added 3 days ago
H
Assessor Coordinator Degree Senior
HealthCareersInSask.ca
Yorkton, SK
- Full-time
Salary or Pay Band: Pay Band Assessor Coordinator - Degree Senior $39.658 to $48.494
Added 3 days ago
LS
Program Coordinator - Contract - 19554
LRO Staffing
Ottawa, ON
- Contract
…financial tracking is an asset, but not required. Experience with database systems, data management, or coordinating with external stakeholders would also be…
Added 3 days ago
SM
GOAPRDJP000001053 – Shipping & Inventory Coordinator
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
We are seeking a detail-oriented and physically fit Shipping & Inventory Coordinator to support shipping, receiving, inventory control, warehouse operations, and administrative tasks for…
Added 4 days ago
FH
Radiation Safety Officer
Fraser Health
Surrey, BC
- Full-time
Provides leadership to all NM Site Radiation Safety Officers (SRSO), the NM Radiation Safety Coordinator (RRSC) and the NM Radiation Safety Committee (RSCE) and appoints an acting RSO as…
Added 4 days ago
SM
GOAPRDJP000001053 – Shipping & Inventory Coordinator
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
We are seeking a detail-oriented and physically fit Shipping & Inventory Coordinator to support shipping, receiving, inventory control, warehouse operations, and administrative tasks for…
Added 4 days ago
CE
Maintenance Data Analyst
Cenovus Energy
Edson, AB
- Full-time
Reporting to the Senior Coordinator, Edson Maintenance, the Maintenance Data Analyst plays a key role in supporting safe, reliable and efficient Production Operations by ensuring the…
Added 4 days ago
WO
Organizational Development Coordinator
William Osler Health System
Brampton, ON
- Contract
…training and promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of patient-inspired health care without…
Added 4 days ago
OM
Sr. CAD Coordinator S5
OSI Maritime Systems
Burnaby, BC
- Full-time
The Senior CAD Coordinator is responsible for leading the creating and modifying mechanical and electrical CAD models and drawings. The incumbent must be highly proficient with the modeling…
Added 4 days ago
Sr. CAD Coordinator S5
OSI Maritime Systems
Burnaby, BC
The Senior CAD Coordinator is responsible for leading the creating and modifying mechanical and electrical CAD models and drawings. The incumbent must be highly proficient with the modeling…
Added 4 days ago
TS
Team Coordinator Public Affairs & Communications
TalentSphere Staffing Solutions
Toronto, ON
- Full-time
Reporting to the Director, Corporate Communications, the Team Coordinator provides administrative, operational, and project coordination support to the Education & Transitions team. The…
Added 5 days ago
K
Partner Administrative Assistant, Indirect Tax
KPMG
ON · Toronto, Ontario
- Full-time
Proactive and independent management of partners’ calendar and contact database in order to maximize best use of the partners’ time.
Added 5 days ago
FT
CAC097: Payroll & HRIS Coordinator
FedEx Trade Networks Transport and Brokerage
Toronto, ON
- $49,842 to $77,878 CAD / year
- Full-time
Prepare a variety of reports for senior management, including Dashboard, Open Position, Engineering, Work from Home, QC 1% Training, Productivity, Disability Rate, Sick Leave, Vacation…
Added 5 days ago
WO
Organizational Development Coordinator
William Osler Health System
Brampton, ON
- Contract
…training and promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of patient-inspired health care without…
Added 5 days ago
WO
Organizational Development Coordinator
William Osler Health System
Brampton, ON
- Contract
…training and promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of patient-inspired health care without…
Added 5 days ago
DW
Administrative Coordinator
Dying With Dignity Canada
Toronto, ON
- Full-time
The Administrative Coordinator provides operational and administrative support across the organization. This position will have core responsibilities focused on responding to stakeholder…

University of British Columbia

Program Admin Support

Vancouver, BC, Canada
UBCV | David Strangway Building (STRG), Canada

$4,874 to $5,121 CAD / month · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $4,874 to $5,121 CAD / month
Job type: Full-time
Posting language: English
Posted: Oct 23, 2026

Original job description

Job Title

Program Admin Support

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Administrative Support 4 (Gr7)

Job Family Group

Staff - Union

Department

Post Graduate Program Support | Department of Family Practice | Faculty of Medicine

Compensation Range

$4,874.00 - $5,121.00 CAD Monthly

Job End Date

Ongoing

Posting End Date

October 30, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary
The Program Administrative Support role provides comprehensive administrative, operational, and facilities coordination for the Program Director, leadership team, faculty, staff, and learners. This position serves as a key point of contact for internal and external stakeholders, exercising sound judgment, discretion, and a strong understanding of departmental and Faculty of Medicine operations. Responsibilities include managing complex calendars, preparing confidential correspondence and meeting materials, coordinating committees, and supporting a wide range of program events and initiatives.

The role also oversees essential administrative functions such as credit card reconciliation, and project tracking. In addition, the position supports facilities-related activities, including office moves, renovations, and safety procedures, while liaising with Building Operations to address facility concerns when necessary. The incumbent contributes to the smooth functioning of the program by assisting with special projects, providing event coordination, and offering backup support to other administrative staff as needed

Organizational Status
The Department of Family Practice (DFP) educates learners, physicians, and midwives to be effective providers of patient-centered care in the context of the family and the community. The Department’s vision is to improve the health of the people of British Columbia, and its mission is to provide leadership for innovation in healthcare; foster partnerships for promotion and enhancement of family medicine and midwifery; support faculty to teach and inspire medical and midwifery students, and family practice residents, across the province; and support faculty to undertake primary care research and participate in other scholarship. It is important to recognize the importance of family practitioners to the health of BC’s population and strive to lead, partner, inspire, support, and innovate.

The Department is a large and complex department with 27 academic faculty, over 5000 clinical faculty and 120 staff. The Department currently includes 3 education programs, 2 academic health clinics, 8 Special Interest Focus Programs (formerly known as Divisions) and multiple research units and programs. The education programs include the Residency Program, with the largest number of residents in the Faculty distributed among 19 sites across the province.

The administrative offices are housed at UBCV (Point Grey). DFP faculty and staff are located across numerous sites across the province, including Vancouver-Fraser, Vancouver Island, Northern BC, and the Interior.

Work Performed

PROGRAM ADMINISTRATIVE SUPPORT

Exercises sound judgment, discretion, and tact when responding to oral and written inquiries, drawing on extensive knowledge of the Department, Program, and overall operations of the University and Faculty of Medicine.
Reconciles credit card statements by verifying supporting documentation, reviewing transactions for eligibility and correct coding, resolving issues with cardholders and vendors, and ensuring no fraudulent activity. Sets up new users and updates account information.
Tracks and compile program committees attendance, ensure data accuracy
Researches, prioritizes, and determines appropriate actions, referrals, or responses for matters identified by the Program Director or Administrator.
Manages requests for information and data related to specific projects and tracks progress through completion.

MEETING COORDINATION AND CALENDAR MANAGEMENT

Serves as a confidential assistant to the Program Director, Assistant Program Director, and Senior Managers. Manages all aspects of the Program Director’s complex calendar, including screening and prioritizing appointment requests with discretion and tact.
Communicates proactively with the Program Director to ensure the calendar is current and that all upcoming commitments are clearly understood.
Prepares correspondence, forms, and other documents - often sensitive and confidential - in draft or final form based on brief oral instructions, notes, or emails.
Prepares and distributes agendas and meeting materials for committees and working groups. Records, transcribes, and distributes minutes as required. Takes direction from the Head, program directors, or Administrator responsible for the committee.
Plans, arranges, and oversees events, including orientation, annual retreats, and visits from guest speakers.
Coordinates special events such as retreats, holiday activities and CaRMS. Provides back-up and/or overflow support for Academic Half-Days, symposiums, and other learner-focused activities. Contributes to establishing timelines and expected outcomes. Assists with travel and accommodation arrangements for visiting speakers and manages visit itineraries.
Supports various outreach activities, special projects, and program initiatives.

FACILITIES AND SAFETY

Coordinates building-related projects for the program, including office moves, upgrades, and renovations.
Serves as the first point of contact between the program and the department for facilities projects and health and safety related matters. Works closely with the Director of Administration or delegate to distribute updates and coordinate any required processes for program faculty and staff in a timely and consistent manner.
Liaise with department administrative coordinator to report concerns about building conditions - such as plumbing, lighting, heating, or elevator issues - to the Building Operations Trouble Call Desk when necessary and keeps the Director of Administration informed of emergencies or unusual situations.
Works under the general direction of the Director of Administration during renovations and during the departure of faculty, staff, and students. Ensures equipment and furniture are reassigned, disposed of, or retained in accordance with UBC policies and procedures

OTHER

In collaboration with the Assistant Manager, HR, coordinates appointment and reappointment paperwork for postgraduate faculty, acting as the primary point of contact on basic reappointment questions for postgraduate faculty admin.
Provides back-up to the other departmental Administrative Support positions during absences (cover breaks, lunch, vacation and sick time).
Performs miscellaneous duties related to the qualifications and requirements of the job.

Consequence of Error/Judgement
Required to exercise a great deal of judgement and initiative in handling matters of both a routine and non-routine nature. Works with conflicting demands and exercises judgement in establishing priorities and carrying work through to completion in a timely manner. Tact and discretion in dealing with confidential and sensitive matters is essential. Extreme care and attention to detail is essential. If confidentiality is mishandled or breached, professional careers may be affected. Errors could negatively impact the operations and reputation of the department and result in missed opportunities and inefficient use of resources.

Supervision Received
Works independently under broad direction from the PD, Assistant PD, and Senior Managers. Reports to the Senior Managers. Work is performed within authorized prescribed limits. Job tasks are governed generally by broad instructions, objectives, and policies.

Supervision Given
May explain work procedures to new or inexperienced staff and students.

Minimum Qualifications
High School graduation, plus a two year post-secondary diploma, plus four years of related experience, or an equivalent combination of education and experience.

- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own

Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

Ability to exercise initiative, judgment, tact, discretion, and confidentiality.
High level of attention to detail.
Ability to multi-task and to prioritize and work effectively under pressure to meet deadlines.
Ability to analyze problems, identify key information and issues, and effectively resolve.
Ability to take initiative, work effectively, independently and in a team environment.
Must have good organizational skills and ability to effectively manage multiple tasks and priorities and meet deadlines.
Ability to exercise tact and discretion when dealing with confidential matters or contentious or politically sensitive issues
Ability to communicate effectively verbally and in writing using clear concise business English
Must have excellent interpersonal skills, and be able to foster productive working relationships, motivate desired outcomes and gain cooperation of others both within the Dean’s Office and elsewhere at UBC.
Ability to think critically.
Ability to guide or train others on UBC systems either in person or by phone
Ability to adapt to changing requirements and work effectively under pressure
Ability to effectively use word processing, scheduling, spreadsheet, database and presentation applications at an intermediate level
Ability to operate a normal range of office equipment.
Ability to deal with a diversity of people in a calm, courteous, and effective manner.
Ability to take and transcribe accurate meeting minutes.

Apply About employer

More about this job

Responsibilities

The role provides comprehensive administrative, operational, and facilities coordination for the program leadership, faculty, and staff. Responsibilities include managing complex calendars, reconciling credit card statements, coordinating committees, and supporting various program events and initiatives.

Requirements

Candidates must have a high school diploma plus a two-year post-secondary diploma and four years of related experience. The position requires strong organizational skills, the ability to handle confidential matters with discretion, and proficiency in office software applications.

Skills

Administrative support
Calendar management
Meeting coordination
Facilities coordination
Credit card reconciliation
Data accuracy
Project tracking
Confidentiality
Communication
Event planning
Critical thinking
Problem solving
Time management
Interpersonal skills
Office equipment operation

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Program Administration
Faculty of Medicine
UBC
CUPE 2950
Calendar Management
Facilities Coordination
Credit Card Reconciliation
Event Coordination
Committee Support
Project Tracking
Confidentiality
Data Accuracy
Office Management
Stakeholder Relations
Post Graduate Program Support
Health and Safety
Academic Support
Meeting Minutes
Travel Arrangements
Correspondence
Budget Tracking
Administrative Operations
Professionalism
Team Collaboration

Report this job