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Added 2 days ago
Senior Business Development Manager
Convera
Montreal, QC
Proactively seek new business opportunities through cold calls, networking events, referrals, exhibitions, and partnerships.
Added 4 days ago
IC
Consultant – Museum, Events and Outreach Programme Coordinator
International Civil Aviation Organization
Montreal, QC
- Full-time
The International Civil Aviation Organization (ICAO), a United Nations specialised agency, sets international Standards and Recommended Practices (SARPs) for aviation safety, air…
Added 4 days ago
U
Consultant – Museum, Events and Outreach Programme Coordinator
UNDP
Montreal, QC
- Full-time
The International Civil Aviation Organization (ICAO), a United Nations specialised agency, sets international Standards and Recommended Practices (SARPs) for aviation safety, air…
Added 5 days ago
IG
Associate Delegate Relations Manager
Informa Group Plc.
Toronto, ON
- Full-time
Are you passionate about sales and looking for a role with global impact? Join Informa Connect as an Associate Delegate Relations Manager (ADRM) and play a key part in delivering…
Added 5 days ago
CM
Visitor Services & Communications Coordinator
Canmore Museum
Canmore, AB
- Full-time
Assist with programming, events, and exhibitions as required.
Added 6 days ago
G
Communications Specialist
Glenbow
Calgary, AB
- Full-time
Works collaboratively with stakeholders to develop a variety of engaging communications materials, stories, and media opportunities to promote exhibitions, programs, events, and other…
Added 6 days ago
G
Manager, Information Technology
Glenbow
Calgary, AB
- Full-time
Partner with operational departments to ensure technology effectively supports exhibitions, public programming, facility rentals, events, and reopening readiness, while delivering an…
Added 6 days ago
IC
Associate Delegate Relations Manager
Informa Connect - Global Finance
Toronto, ON
- Full-time
Are you passionate about sales and looking for a role with global impact? Join Informa Connect as an Associate Delegate Relations Manager (ADRM) and play a key part in delivering…
Added 12 days ago
DO
Programming and Outreach Coordinator
Dufferin Oaks LTC
Mulmur, ON
- Full-time
Reporting to the Museum Services Manager, the Programming and Outreach Coordinator conducts tours of the museum's exhibitions and grounds, answer inquiries and provides information…
Added 12 days ago
RO
Performance Program Coordinator (12-month Contract)
Royal Ontario Museum
Toronto, ON
- $74,303 to $84,917 CAD / year
- Full-time
Reporting to the Manager, Performance Programs, you will work closely with artists, performers, community arts organizations, and teams across the Museum to develop and deliver innovative…
Added 12 days ago
RO
Manager, Retail In-store Sales & Service Operations
Royal Ontario Museum
Toronto, ON
- $99,788 to $117,398 CAD / year
- Full-time
We are seeking a dynamic, customer-focused, and results-driven Manager, Retail In-store Sales & Service to lead the daily sales, service, and operational performance of ROM's retail store.
Added 12 days ago
RO
Performance Program Coordinator (12-month Contract)
Royal Ontario Museum
Toronto, ON
- Full-time
Reporting to the Manager, Performance Programs, you will work closely with artists, performers, community arts organizations, and teams across the Museum to develop and deliver innovative…
Added 12 days ago
RO
Manager, Retail In-store Sales & Service Operations
Royal Ontario Museum
Toronto, ON
- Full-time
We are seeking a dynamic, customer-focused, and results-driven Manager, Retail In-store Sales & Service to lead the daily sales, service, and operational performance of ROM's retail store.
Added 13 days ago
Area Sales Manager - Water & Wastewater - Ontario
KSB Company
Mississauga, ON
This role is a new position to support our growing team. As an Area Sales Manager you will support the company’s five-year growth strategy within Ontario’s water and wastewater market. You…
Added 13 days ago
KC
Area Sales Manager - Water & Wastewater - Ontario
KSB Company
Mississauga, ON
- Full-time
This role is a new position to support our growing team. As an Area Sales Manager you will support the company’s five-year growth strategy within Ontario’s water and wastewater market. You…
Added 15 days ago
AG
Art Services Technician
Art Gallery of Ontario
Toronto, ON
- Full-time
We are currently seeking a Temporary Full-Time, Art Services Technician to join our Logistics and Art Services team. Under the direction of the Manager, Logistics and Art Services, the…
Added 16 days ago
Director, Event Conversions & Logistics
BC Pavilion Corporation (owner and operator of BC Place and Vancouver Convention Centre)
Vancouver, BC
As Western Canada's leading venue for live events, we host a year-round schedule of sporting events, concerts, consumer shows and more each year while also supporting the community through…
Added 16 days ago
Director, Event Conversions & Logistics
BC Pavilion Corporation (owner and operator of BC Place and Vancouver Convention Centre)
Vancouver, BC
As Western Canada's leading venue for live events, we host a year-round schedule of sporting events, concerts, consumer shows and more each year while also supporting the community through…
Added 16 days ago
S
Manager of Visitor and Client Experience & Growth
SaskCulture
Regina, SK
- Full-time
Manage schedules – ensure appropriate staffing for general visitation hours, special tours, onsite and/or after-hours events), and timesheet approvals
Added 17 days ago
OV
Food & Beverage Manager | Full-Time | South Okanagan Events Centre
Oak View Group
Penticton, BC
- Full-time
We are seeking an experienced and motivated Food & Beverage Manager to join our Food & Beverage team. This role is responsible for supervising all concession operations throughout the SOEC…
Added 17 days ago
AG
Cleaner (Part Time)
Art Gallery of Ontario
Toronto, ON
- Part-time
Under the direction of the Assistant Manager, Facility Services, the incumbent will provide housekeeping, event set-up, and general maintenance services. Assists in the clean and orderly…
Added 17 days ago
AG
Cleaner (Part Time)
Art Gallery of Ontario
Toronto, ON
- Part-time
Under the direction of the Assistant Manager, Facility Services, the incumbent will provide housekeeping, event set-up, and general maintenance services. Assists in the clean and orderly…
Added 17 days ago
C
Marketing Manager
Codentrel
Mississauga, ON
- Full-time
Codentrel, a leading provider of advanced IT, telecom, and AI-driven solutions, is seeking an experienced and results-oriented Marketing Manager to drive brand growth, market expansion, and…
Added 22 days ago
Marketing Specialist
Science North
Sudbury, ON · Greater Sudbury, ON
Science North is looking for a positive, enthusiastic and creative Marketing Specialist to join our team. This role will support a wide variety of marketing initiatives across Science North…
Added 23 days ago
BI
Sales & Marketing Coordinator
BioSyent Inc
Mississauga, ON
- Full-time
Coordinate logistics for trade shows, conferences, exhibitions, and other events supporting commercial objectives.

University of British Columbia

Program Assistant

Vancouver, BC, Canada
UBCV | Indian Residential School History and Dialogue Centre (IRSHDC) (IRSC), Canada

$4,881 to $5,255 CAD / month · Full-time

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Job details

Pay: $4,881 to $5,255 CAD / month
Job type: Full-time
Posting language: English
Posted: Sep 28, 2026

Original job description

Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Sr Program Asst-Gen (Gr8)

Job Title

Program Assistant

Department

Operations | Indian Residential School History and Dialogue Centre

Compensation Range

$4,881.00 - $5,255.00 CAD Monthly

Posting End Date

October 25, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

Ongoing

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The IRSHDC Program Assistant is responsible for coordinating and executing a comprehensive range of event, program, project, and office logistics for the Indian Residential School History and Dialogue Centre (IRSHDC or “Centre”). The position is the primary reception contact, who greets Centre users and community members, communicates information and arrangements on behalf of event and meeting attendees and stakeholders, and makes arrangements with vendors, service providers and contractors.

The Program Assistant works closely with the Operations and Special Projects Manager to maintain smooth building and office operations, executing logistics and support for repairs and maintenance, access, supplies, and purchasing. As a member of the Indian Residential School History and Dialogue Centre team, the Program Assistant requires knowledge and cultural awareness of residential schools and their colonial impacts on Indigenous peoples. This position provides front-line contact as a source of welcoming, greeting, and triaging support for the general public, visitors, and users of the Centre including residential school Survivors, Intergenerational Survivors, community members, and Indigenous Elders, making the ability to work effectively and respectfully with Indigenous people a requirement

Organizational Status

This position reports to the Operations and Special Projects Manager, under broad strategic direction of IRSHDC Director and Academic Director. The Program Assistant works closely as a member of the IRSHDC Operations Team, and with staff and project teams across all functional areas of the IRSHDC. It is expected that this position will coordinate procedures, processes, and workflows around complex in-person, virtual, and hybrid events and will routinely interact with individuals internal and external to UBC.

This position works primarily on-site at the Centre, and provides reception and administrative support for off‑site events on an as‑needed basis, which may include schedule adjustments and occasional travel in accordance with operational and business needs.

The position regularly engages with UBC stakeholders (e.g. Building Operations, UBC IT, Campus and Community Planning, etc.) and external vendors, suppliers, and Center users from all walks of life including academic researchers, educators and students from diverse backgrounds, and community members. An important function of this position is to interact in a professional, confidential, and culturally appropriate manner with the general public and with community stakeholders, including residential school Survivors, Intergenerational Survivors, Indigenous community members, and Elders.

Work Performed

Event Coordination and Project Support

Coordinates complex processes, procedures, and workflows for Centre events in collaboration with Centre staff, including (but not limited to) meetings, retreats, colloquia, dialogues, exhibitions, and symposia.
Provides orientation and support for staff and student employees on event processes and procedures.
Effectively organizes pre-planning logistics associated with in-person, virtual, and hybrid events, such as coordinating schedules, booking rooms, event-registration check-ins, and securing AV supports including set-up and troubleshooting for video conferencing and zoom.
Coordinates processes, procedures, and workflows for meeting arrangements associated with Centre advisory and consultative bodies.
Prepares catering quotes, orders catering, and coordinates delivery and pick-up of catering for all meetings and special events.
Executes event set-up and take-down requirements, including arranging furniture, catering layout/flow, ensuring event space is ready, coordinating registrations and AV support.
Prepares quotes and organizes logistics for equipment, event-supply and furniture rentals as needed
Provides just-in-time supports during events, such as coordinating access to AV, facilities support, creating and posting event and directional signage
Collaborates with Centre staff, including Health and Wellness Committee, to support logistics around teambuilding and staff wellness activities

Special Projects and Programs

Provides support for Elders-in-Residence events and programming, including coordinating and executing scheduling, bookings, travel and transport, catering and per diems, and onsite elder support
Collaborates with Centre staff under direction of Operations and Special Projects Manager to develop and maintain Gallery bookings calendar
Coordinates comprehensive travel arrangements for visiting Elders, dignitaries, advisory members, and other special visitors including drafting travel and support itineraries
Coordinates and supports with transportation including comprehensive support for accessibility needs for Elders and users with mobility challenges
Provides logistical and administrative support (drafting correspondence, organizing information using spreadsheets, documenting planning notes and actions, gathering and organizing information) for special projects.

Office and Facilities Support

Provides general office and reception support, ensuring a professional and welcoming front-line experience for visitors, staff, Centre users, and vendors.
Serves as the primary point of contact for reception, including greeting visitors, answering inquiries, and directing communications.
Manages incoming and outgoing deliveries, including receiving, tracking, and coordinating distribution
Maintains tidy and welcoming common spaces, including developing systems for maintaining clean and orderly reception, kitchen, and storage areas
Orders, maintains, and monitors inventory for office supplies, including maintaining Xerox equipment.
Gathers quotes and estimates, makes payments, maintains petty cash, and logs expenses for projects and programs.
Performs other duties as required.

Consequence of Error/Judgement

This position requires a high level of judgment, tact, discretion and initiative. Errors in judgment with internal or external stakeholders could have negative impact on the IRSHDC and the University. Work must often meet tight deadlines and requires the incumbent to communicate and perform well under pressure. The incumbent is expected to respond well to unexpected circumstances and exercise good independent judgment. Must demonstrate exceptional public facing and interpersonal skills in dealing with the high-profile members of Indigenous community, Survivors, Intergenerational Survivors, the university, staff and faculty, senior administrators and members of the government.

Supervision Received

Works independently under broad direction from the Operations and Special Projects Manager. Receives strategic leadership from the Director and Academic Director.

Supervision Given

May supervise student staff and/or coordinate functional teams for specific projects and programs.

Minimum Qualifications

High School graduation, plus two years post-secondary diploma, plus four years of related experience, or an equivalent combination of education and experience.

Willingness to respect diverse perspectives, including perspectives in conflict with one’s own.
Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion.

Preferred Qualifications

Thorough knowledge and cultural awareness of residential schools and their colonial impacts on Indigenous peoples.
Considerable interpersonal skills required for handling front-line in-person and phone inquiries and event-related communications.
Highly proficient use of computer applications and programs, specifically Microsoft Office suite (esp. Word, Outlook, Teams, Excel, Powerpoint) and use of internet to access information.
Maintain accurate records and have high attention to detail.
Demonstrated experience effectively handling situations involving diverse groups of people with cultural competence, emotional intelligence, and clear communication.
Able to work a flexible schedule based on business needs.
Excellent written, verbal, and organizational skills.
Demonstrated ability to work independently on self-directed tasks, while also contributing effectively to highly collaborative projects within a team environment.
Extensive experience in office procedures.
Ability to exercise tact and discretion with confidential matters.
Ability to maintain accuracy and attention to detail.
Ability to prioritize work, meet deadlines, and work well under pressure.
Ability to take direction and learn new computer programs quickly.
Knowledge of UBC Policies and Procedures preferred.

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More about this job

Responsibilities

Coordinates logistics for in-person, virtual, and hybrid events, special programs, visitor travel, and projects at the Centre. Provides welcoming reception and administrative support while coordinating facilities, supplies, vendors, and day-to-day office operations.

Requirements

Requires high school graduation, a two-year post-secondary diploma, and four years of related experience, or an equivalent combination of education and experience. Candidates should bring cultural awareness of residential schools and their impacts, strong interpersonal and organizational skills, proficiency with Microsoft Office, and the ability to handle confidential matters and work effectively under pressure.

Skills

Event Coordination
Project Support
Reception
Office Administration
Facilities Coordination
Travel Coordination
Vendor Coordination
Microsoft Office
Microsoft Teams
Excel
PowerPoint
Zoom
Audio-Visual Setup and Troubleshooting
Recordkeeping
Cultural Competence
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Event Coordination
Program Support
Project Logistics
Reception
Office Administration
Facilities Support
In-Person Events
Virtual Events
Hybrid Events
Meeting Coordination
Catering
Event Registration
Audio-Visual Support
Zoom
Microsoft Office
Microsoft Word
Microsoft Outlook
Microsoft Teams
Microsoft Excel
Microsoft PowerPoint
Travel Arrangements
Elders-in-Residence
Residential Schools
Indigenous Cultural Awareness
Vendor Coordination
Inventory Management
Confidentiality
Accessibility Support
UBC Policies and Procedures

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