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Added 12 mins ago
Senior Project Manager
Manx Telecom Enterprise
Permanent North American Gaeltacht, ON
Internship
Vacancy Name Senior Project Manager Vacancy No VN1000 Function Syn - Delivery & Operations Work Location Greenhill Data Centre, IOM Business Park, Braddan, Isle of Man, IM2 2QZ Basis…
Added 12 mins ago
Senior Product Manager, Accounting
Jobgether
Canada
Full-time
This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Senior Product Manager, Accounting based in Canada .
Added 12 mins ago
Financial Analyst
The University of British Columbia
Vancouver, BC
$7,158.42 to $10,292.25 CAD / month
Full-time
…Scholarship program including the Program Director and Program manager. This position will be required to collaborate with other University departments and organizations including Treasury…
Added 27 mins ago
Senior Software Developer, Cloud and Platform
Archipelago
Victoria, BC
Full-time
We are looking to hire a Senior Software Developer, Cloud & Platform in our Victoria office. Healthy fisheries depend on good data, and good data depends on the platform you would be…
Added 27 mins ago
Manager, Global Employee Relations
CapitalG
Calgary, AB
Full-time
Clio is looking for a Manager, Global Employee Relations to build and lead a consistent, scalable employee relations function across all of the regions where Clio operates - North America,…
Added 56 mins ago
Duty Manager (Casual)
COGIR Real Estate
Moose Jaw, SK
Part-time
The Duty Manager will nurture our Cogir spirit and direct residence operations in the Executive Directors or Managers absence and in accordance with company policies and procedures.
Added 57 mins ago
Financial Analyst
University of British Columbia
Vancouver, BC · UBCV | Brock Hall (BRCK)
$7,158.42 to $10,292.25 CAD / month
Full-time
…Scholarship program including the Program Director and Program manager. This position will be required to collaborate with other University departments and organizations including Treasury…
Added 57 mins ago
Manager, Customer Experience - Galerie Aylmer (Part-Time 18.75 hours /week)
TD
Gatineau, QC
Part-time
…experience? If so, then apply with us today for the position of Manager Customer Experience and offer your expertise in creating meaningful and memorable customer…
Added 1 hour ago
Senior Underwriter (Real Estate)
Laurentian Bank
Toronto, ON
Full-time
The Senior Underwriter will assist the Senior Manager in the risk management of the financing portfolio. Within the Commercial Banking Group, the candidate will be required to assimilate…
Added 1 hour ago
Manager, Offices of the President & Secretariat
Capilano University
North Vancouver, BC
Full-time
…relationship to the General Counsel & University Secretary, the Manager, Offices of the President and Secretariat provides strategic leadership and operational oversight for the Office of…
Added 1 hour ago
Senior Manager Benefits & Wellness
IG Wealth Management
MB · Manitoba, Canada
Full-time
…work environment, where you spend three days a week in the office, connecting, collaborating, and enjoying quality time with your amazing colleagues! Our Values: Be better; we strive for…
Added 1 hour ago
Senior Manager Benefits & Wellness
IG Wealth Management
ON · Ontario, Canada
Full-time
…work environment, where you spend three days a week in the office, connecting, collaborating, and enjoying quality time with your amazing colleagues! Our Values: Be better; we strive for…
Added 1 hour ago
Supply Chain and Planning Manager
Schneider Electric
AB · Edmonton, AB
$114,750 to $162,000 CAD / year
Full-time
Join us as our Supply Chain & Planning Manager and help ensure the right materials are available at the right time to support our customers and operations.
Added 1 hour ago
Murex Integration Delivery Lead
Accenture
Toronto, ON · Montreal, QC
Full-time
Accenture has been helping Murex clients transform their front, middle, and back office operations and risk management functions - including collateral management and treasury operations -…
Added 1 hour ago
Senior Manager, Corporate Card Vendor Programs
RBC
Toronto, ON
Full-time
4–7 years of progressive experience in program management, vendor management, corporate card operations, procurement, or payment systems/fintech roles
Added 1 hour ago
Senior Manager, Employee Expenses Category
RBC
Toronto, ON
Full-time
Lead the strategy and operations of RBC's corporate travel, corporate card, and employee expense applications portfolio. As the day-to-day owner of vendor relationships and expense…
Added 1 hour ago
Duty Manager (Casual)
Cogir Senior Living
Moose Jaw, SK · The Bentley Moose Jaw
Part-time
The Duty Manager will nurture our Cogir spirit and direct residence operations in the Executive Directors or Managers absence and in accordance with company policies and procedures.
Added 2 hours ago
Senior Manager, Business Systems
Docker
Remote, Canada
Full-time · Remote
We're looking for a Senior Manager, Business Systems to lead our Salesforce development and administration team and drive the architecture, roadmap, and day-to-day operational health of our…
Added 2 hours ago
Human Resources Generalist - Eurofins CDMO Alphora, Inc.
Eurofins
Mississauga, ON
Full-time
…services across the organization. Reporting directly to the Senior Manager, Human Resources & Office Management, this role serves as a key operational resource within the HR function,…
Added 2 hours ago
Supervisor, Distribution
Southwire Canada
Mississauga, ON
Full-time
Oversees the distribution operations, ensuring timely and efficient delivery of products. Manages logistics, inventory, and transportation processes to optimize distribution performance.…
Added 2 hours ago
Head of Retail
Shop Makers
Vancouver, BC
Full-time
Location: Hybrid, with 2-3 days a week in office (in Mt Pleasant, Vancouver)
Added 2 hours ago
Senior Project Manager (Tech/IoT)
Blackstone Energy
Toronto, Ontario
Full-time
The Senior Project Manager is responsible for leading and executing complex IoT projects across the Ontario region within Blackstone Energy Services’ portfolio. This role involves managing…
Added 2 hours ago
Human Resources Business Partner
Technica Mining
Saskatoon, SK
Full-time
This is a true ground-floor opportunity. Based out of our Saskatoon office, you will be the first HR support on the ground: hiring the founding workforce that launches our Saskatchewan…
Added 2 hours ago
Regional Administrative Assistant
VIA Rail Canada
Winnipeg, MB
…workload associated with On and Off Train Customer Services operations. Vancouver, Winnipeg and…
Added 2 hours ago
Sr. Credit Solutions Associate, Commercial Banking (Contract) opened to Kelowna, Van. or Langley
Scotiabank
Kelowna, BC
The Senior Credit Solutions Associate will work with the Senior Credit Solution Manager with the preparation, analysis, and monitoring of credit applications and portfolios. The ideal…

University of British Columbia

Program Assistant

Vancouver, BC, Canada
UBCV | Indian Residential School History and Dialogue Centre (IRSHDC) (IRSC), Canada

Pay: $4,881 to $5,255 CAD / month
Job type: Full-time
Apply by: Oct 26, 2026
Posting language: English
Posted: Sep 28, 2026

Apply About employer

Applications open in a new tab.

Original job description

Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Sr Program Asst-Gen (Gr8)

Job Title

Program Assistant

Department

Operations | Indian Residential School History and Dialogue Centre

Compensation Range

$4,881.00 - $5,255.00 CAD Monthly

Posting End Date

October 25, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

Ongoing

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The IRSHDC Program Assistant is responsible for coordinating and executing a comprehensive range of event, program, project, and office logistics for the Indian Residential School History and Dialogue Centre (IRSHDC or “Centre”). The position is the primary reception contact, who greets Centre users and community members, communicates information and arrangements on behalf of event and meeting attendees and stakeholders, and makes arrangements with vendors, service providers and contractors.

The Program Assistant works closely with the Operations and Special Projects Manager to maintain smooth building and office operations, executing logistics and support for repairs and maintenance, access, supplies, and purchasing. As a member of the Indian Residential School History and Dialogue Centre team, the Program Assistant requires knowledge and cultural awareness of residential schools and their colonial impacts on Indigenous peoples. This position provides front-line contact as a source of welcoming, greeting, and triaging support for the general public, visitors, and users of the Centre including residential school Survivors, Intergenerational Survivors, community members, and Indigenous Elders, making the ability to work effectively and respectfully with Indigenous people a requirement

Organizational Status

This position reports to the Operations and Special Projects Manager, under broad strategic direction of IRSHDC Director and Academic Director. The Program Assistant works closely as a member of the IRSHDC Operations Team, and with staff and project teams across all functional areas of the IRSHDC. It is expected that this position will coordinate procedures, processes, and workflows around complex in-person, virtual, and hybrid events and will routinely interact with individuals internal and external to UBC.

This position works primarily on-site at the Centre, and provides reception and administrative support for off‑site events on an as‑needed basis, which may include schedule adjustments and occasional travel in accordance with operational and business needs.

The position regularly engages with UBC stakeholders (e.g. Building Operations, UBC IT, Campus and Community Planning, etc.) and external vendors, suppliers, and Center users from all walks of life including academic researchers, educators and students from diverse backgrounds, and community members. An important function of this position is to interact in a professional, confidential, and culturally appropriate manner with the general public and with community stakeholders, including residential school Survivors, Intergenerational Survivors, Indigenous community members, and Elders.

Work Performed

Event Coordination and Project Support

Coordinates complex processes, procedures, and workflows for Centre events in collaboration with Centre staff, including (but not limited to) meetings, retreats, colloquia, dialogues, exhibitions, and symposia.
Provides orientation and support for staff and student employees on event processes and procedures.
Effectively organizes pre-planning logistics associated with in-person, virtual, and hybrid events, such as coordinating schedules, booking rooms, event-registration check-ins, and securing AV supports including set-up and troubleshooting for video conferencing and zoom.
Coordinates processes, procedures, and workflows for meeting arrangements associated with Centre advisory and consultative bodies.
Prepares catering quotes, orders catering, and coordinates delivery and pick-up of catering for all meetings and special events.
Executes event set-up and take-down requirements, including arranging furniture, catering layout/flow, ensuring event space is ready, coordinating registrations and AV support.
Prepares quotes and organizes logistics for equipment, event-supply and furniture rentals as needed
Provides just-in-time supports during events, such as coordinating access to AV, facilities support, creating and posting event and directional signage
Collaborates with Centre staff, including Health and Wellness Committee, to support logistics around teambuilding and staff wellness activities

Special Projects and Programs

Provides support for Elders-in-Residence events and programming, including coordinating and executing scheduling, bookings, travel and transport, catering and per diems, and onsite elder support
Collaborates with Centre staff under direction of Operations and Special Projects Manager to develop and maintain Gallery bookings calendar
Coordinates comprehensive travel arrangements for visiting Elders, dignitaries, advisory members, and other special visitors including drafting travel and support itineraries
Coordinates and supports with transportation including comprehensive support for accessibility needs for Elders and users with mobility challenges
Provides logistical and administrative support (drafting correspondence, organizing information using spreadsheets, documenting planning notes and actions, gathering and organizing information) for special projects.

Office and Facilities Support

Provides general office and reception support, ensuring a professional and welcoming front-line experience for visitors, staff, Centre users, and vendors.
Serves as the primary point of contact for reception, including greeting visitors, answering inquiries, and directing communications.
Manages incoming and outgoing deliveries, including receiving, tracking, and coordinating distribution
Maintains tidy and welcoming common spaces, including developing systems for maintaining clean and orderly reception, kitchen, and storage areas
Orders, maintains, and monitors inventory for office supplies, including maintaining Xerox equipment.
Gathers quotes and estimates, makes payments, maintains petty cash, and logs expenses for projects and programs.
Performs other duties as required.

Consequence of Error/Judgement

This position requires a high level of judgment, tact, discretion and initiative. Errors in judgment with internal or external stakeholders could have negative impact on the IRSHDC and the University. Work must often meet tight deadlines and requires the incumbent to communicate and perform well under pressure. The incumbent is expected to respond well to unexpected circumstances and exercise good independent judgment. Must demonstrate exceptional public facing and interpersonal skills in dealing with the high-profile members of Indigenous community, Survivors, Intergenerational Survivors, the university, staff and faculty, senior administrators and members of the government.

Supervision Received

Works independently under broad direction from the Operations and Special Projects Manager. Receives strategic leadership from the Director and Academic Director.

Supervision Given

May supervise student staff and/or coordinate functional teams for specific projects and programs.

Minimum Qualifications

High School graduation, plus two years post-secondary diploma, plus four years of related experience, or an equivalent combination of education and experience.

Willingness to respect diverse perspectives, including perspectives in conflict with one’s own.
Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion.

Preferred Qualifications

Thorough knowledge and cultural awareness of residential schools and their colonial impacts on Indigenous peoples.
Considerable interpersonal skills required for handling front-line in-person and phone inquiries and event-related communications.
Highly proficient use of computer applications and programs, specifically Microsoft Office suite (esp. Word, Outlook, Teams, Excel, Powerpoint) and use of internet to access information.
Maintain accurate records and have high attention to detail.
Demonstrated experience effectively handling situations involving diverse groups of people with cultural competence, emotional intelligence, and clear communication.
Able to work a flexible schedule based on business needs.
Excellent written, verbal, and organizational skills.
Demonstrated ability to work independently on self-directed tasks, while also contributing effectively to highly collaborative projects within a team environment.
Extensive experience in office procedures.
Ability to exercise tact and discretion with confidential matters.
Ability to maintain accuracy and attention to detail.
Ability to prioritize work, meet deadlines, and work well under pressure.
Ability to take direction and learn new computer programs quickly.
Knowledge of UBC Policies and Procedures preferred.

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More about this job

Responsibilities

Coordinates logistics for in-person, virtual, and hybrid events, special programs, visitor travel, and projects at the Centre. Provides welcoming reception and administrative support while coordinating facilities, supplies, vendors, and day-to-day office operations.

Requirements

Requires high school graduation, a two-year post-secondary diploma, and four years of related experience, or an equivalent combination of education and experience. Candidates should bring cultural awareness of residential schools and their impacts, strong interpersonal and organizational skills, proficiency with Microsoft Office, and the ability to handle confidential matters and work effectively under pressure.

Skills

Event Coordination
Project Support
Reception
Office Administration
Facilities Coordination
Travel Coordination
Vendor Coordination
Microsoft Office
Microsoft Teams
Excel
PowerPoint
Zoom
Audio-Visual Setup and Troubleshooting
Recordkeeping
Cultural Competence
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Event Coordination
Program Support
Project Logistics
Reception
Office Administration
Facilities Support
In-Person Events
Virtual Events
Hybrid Events
Meeting Coordination
Catering
Event Registration
Audio-Visual Support
Zoom
Microsoft Office
Microsoft Word
Microsoft Outlook
Microsoft Teams
Microsoft Excel
Microsoft PowerPoint
Travel Arrangements
Elders-in-Residence
Residential Schools
Indigenous Cultural Awareness
Vendor Coordination
Inventory Management
Confidentiality
Accessibility Support
UBC Policies and Procedures

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