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Added 55 mins ago
TH
Caissier(ère) principal(e) (temps partiel)
The Home Depot
Saint-Jérôme, QC
- Part-time
The Head Cashier plays an important role supporting the Front End Supervisor in motivating front end associates to follow GET behaviours and provide customers a great shopping experience.…
Added 55 mins ago
TH
Head Cashier: Full Time - NANAIMO
The Home Depot
Nanaimo, BC
- Full-time
The Head Cashier plays an important role supporting the Front End Supervisor in motivating front end associates to follow GET behaviours and provide customers a great shopping experience.…
Added 55 mins ago
TH
Chef(fe) cassier(ère) de l'avant du magasin (temps plein)
The Home Depot
Canada
- Full-time
The Head Cashier plays an important role supporting the Front End Supervisor in motivating front end associates to follow GET behaviours and provide customers a great shopping experience.…
Added 55 mins ago
TH
Caissier(ère) principal(e) (temps plein)
The Home Depot
Laval, QC
- Full-time
The Head Cashier plays an important role supporting the Front End Supervisor in motivating front end associates to follow GET behaviours and provide customers a great shopping experience.…
Added 55 mins ago
TH
Head Cashier Full-Time - 7180 Winnipeg North
The Home Depot
Winnipeg, MB
- Full-time
The Head Cashier plays an important role supporting the Front End Supervisor in motivating front end associates to follow GET behaviours and provide customers a great shopping experience.…
Added 55 mins ago
TH
Head Cashier Part Time - BRANTFORD
The Home Depot
Brantford, ON
- Part-time
The Head Cashier plays an important role supporting the Front End Supervisor in motivating front end associates to follow GET behaviours and provide customers a great shopping experience.…
Added 55 mins ago
TH
NIGHT OPERATIONS ASSISTANT STORE MANAGER- BRADFORD STORE
The Home Depot
Canada
- Full-time
Night Operations Assistant Store Managers (ASMs) are responsible for supervision of Back End Operations (e.g., Receiving, RTV and Freight). Night Ops ASMs are responsible in conjunction…
Added 55 mins ago
TH
Head Cashier: Full Time - COQUITLAM
The Home Depot
Coquitlam, BC
- Full-time
The Head Cashier plays an important role supporting the Front End Supervisor in motivating front end associates to follow GET behaviours and provide customers a great shopping experience.…
Added 55 mins ago
TH
Operations Assistant Manager- 7024 Barrie- 12 Months Contract
The Home Depot
Barrie, ON
- Full-time
…Receiving, Tool Rental, Order Fulfillment, Lot Loaders and Back Office. The OAM also will have management responsibility for freight handling in “Day Freight” Stores. OAMs partner with…
Added 55 mins ago
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Head Cashier Part Time - 7050 Spruce Grove
The Home Depot
Spruce Grove, AB
- Part-time
The Head Cashier plays an important role supporting the Front End Supervisor in motivating front end associates to follow GET behaviours and provide customers a great shopping experience.…
Added 3 hours ago
UO
Administrative Assistant to the Chair
University of Waterloo
Waterloo, ON
- Full-time
…Continues to monitor all appointments on a regular basis for end dates and probationary term appointments to ensure renewals are process in a timely…
Added 4 hours ago
CO
Associate, Software Engineer, New Grad
Capital One
Toronto, ON
- Full-time
…Throughout your time in the program you could tackle front-end, back-end, full-stack, mobile development, or maybe even all of…
Added 4 hours ago
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Associate, Software Engineer, New Grad
Capital One
Toronto, ON
- Full-time
…Throughout your time in the program you could tackle front-end, back-end, full-stack, mobile development, or maybe even all of…
Added 5 hours ago
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Partners in Performance - Performance Strategy Senior Associate - Current MBA Students - Canada - NAELFY27
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Toronto, ON · Ottawa, ON · Montreal, QC · Vancouver, BC · Calgary, AB
- Full-time
…is a no-brainer. At Partners in Performance, being a Senior Associate isn’t about writing reports, or standing up and presenting them. It’ about the results. We’re here to deliver big,…
Added 6 hours ago
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Opportunity for quarterly bonus and year-end super bonus
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Seasonal Associate, Oakridge
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- $19 to $20 CAD / hour
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Salvatore Ferragamo S.p.A. is the parent Company of the Salvatore Ferragamo Group, one of the world's leaders in the luxury industry and whose origins date back to 1927.
Added 13 hours ago
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Senior Accounts Receivable Associate
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Toronto, ON
- Full-time
As a Senior Accounts Receivable Associate, you will support the Invoice to Cash (I2C) team by serving as the research and resolution engine behind the Collections and Cash Application…
Added 13 hours ago
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- Full-time
Associate's Degree in Information Technology or related field of study or equivalent knowledge
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Senior Accounts Receivable Associate
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Added 16 hours ago
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…systems. Collaborate to ensure seamless integration between front-end user interfaces and back-end databases, working closely with technical and product teams to maintain functionality,…
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Added 17 hours ago
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As a Seasonal Retail Support Associate in our stores, you can expect to:
Added 17 hours ago
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Added 19 hours ago
Production and Distribution Warehouse Workers - Lush Cosmetics (Many Positions Available!)
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End of Contract: November 30, 2026 - December 31, 2026 (subject to change)
Added 19 hours ago
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General Merchandise Assistant Manager
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- Full-time
…achieve successful results specifically related to the (Front End or Back End or Fresh or Operations - specific area that the incumbent will oversee). An Assistant Manager is cross-trained…

University of British Columbia

Program Assistant

Vancouver, BC, Canada
UBCV | Fred Kaiser Building (KAIS), Canada

$4,582 to $4,816 CAD / month · Full-time

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Job details

Pay: $4,582 to $4,816 CAD / month
Job type: Full-time
Apply by: Oct 13, 2026
Posting language: English
Posted: Oct 5, 2026

Original job description

Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Grad Student Support 2 (Gr6)

Job Title

Program Assistant

Department

Administrative Staff | Department of Electrical and Computer Engineering | Faculty of Applied Science

Compensation Range

$4,582.00 - $4,816.00 CAD Monthly

Posting End Date

October 12, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

January 31, 2028This is a leave replacement for a fixed term duration.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Department of Electrical and Computer Engineering (ECE) is one of the largest academic units at the University of British Columbia Vancouver campus, with approximately 1,000 undergraduate and 400 graduate students. The Program Assistant provides day-to-day administrative support to students, faculty supervisors, and the department’s administrative leadership.

The role is responsible for supporting graduate admissions, advising, awards, records, student engagement activities, and human resources processes. In addition, the position contributes to general administrative and reception support within the administrative services office. The Program Assistant ensures that departmental processes are accurate, timely, and consistent with UBC policies, procedures, and collective agreements, while delivering high-quality service to students, faculty, staff, and visitors.

Organizational Status

The Program Assistant works under the day-to-day supervision of the Manager, Business Operations. The incumbent collaborates closely with other HR and student services staff, the Associate Head for Graduate Affairs, and other departmental administrators.

Work Performed

Human Resources

Processes student and research appointments, reappointments, and terminations in Workday; maintains costing, pay, and position details.
Provides routine guidance on HR procedures and Workday processes.
Supports faculty and staff recruitment through interview scheduling and related logistics.

Graduate Admissions

Provides admissions information and guidance to applicants.
Reviews and prepares application files for faculty and committee evaluation.
Drafts standard admission correspondence and maintains up-to-date admissions and orientation materials.

Graduate Program Support

Responds to inquiries from current and prospective students in person, by phone, and by email, providing information on departmental and university policies and procedures.
Assists with course registration, manual enrolments, thesis defences, and annual progress tracking.
Monitors student progress to ensure timely completion of degree requirements.
Coordinates logistics for departmental graduate student events, including orientation (September, January) and graduation (November, May).
Assists with planning and delivery of workshops, seminars, and other student-focused activities.
Provides administrative support to recognized student groups for events (e.g., booking rooms, posting announcements).
Shares information about seminars and events of interest to graduate students.
Assists with the administration of departmental awards: manages deadlines, reviews applications, prepares files for committee review, and communicates results.
Compiles statistics, prepares reports, and ensures timely submission of grades and graduation documents.
Reviews and updates graduate program content on the departmental website.

Reception and Administrative Support

Provides front desk and general administrative support for various service requests, such as building access, room bookings, mail distribution, scheduling meetings, meeting minutes and catering orders.
Uses a web-based ticket tracking system to log and manage service requests.
Provides back-up coverage for other administrative staff as required.
Performs other administrative tasks consistent with the classification as required.

Consequence of Error/Judgement

The Program Assistant is responsible for ensuring accurate and timely processing of graduate program requirements, student records, HR transactions, and reception services. Errors in admissions, awards, or records may delay student progress, affect eligibility for funding, or negatively impact graduation outcomes. Errors in HR processing or payroll may result in pay inaccuracies, breaches of policy or collective agreements, or reputational harm to the department. As a first point of contact for graduate students and visitors, professionalism, discretion, and tact are essential. All work requires strict confidentiality in compliance with the Freedom of Information and Protection of Privacy Act (FIPPA).

Supervision Received

Reports to the Manager, Business Operations, with additional direction from the Associate Head, Graduate Affairs, and other departmental staff as required. Day-to-day work will be assigned and reviewed by the HR Coordinator and the Graduate Programs Coordinator.

Supervision Given
May provide orientation and on-the-job training to new or temporary staff on routine work procedures.

Minimum Qualifications

High School graduation, plus two year post-secondary diploma, plus three years of related experience, or an equivalent combination of education and experience.
Willingness to respect diverse perspectives, including perspectives in conflict with one’s own.
Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion.

Preferred Qualifications

Knowledge of UBC’s graduate student policies and procedures would be an asset.
Experience with HR or payroll processing in a large organization would be an asset.
Familiarity with Workday or other enterprise systems would be an asset.
Strong organizational and time management skills with attention to detail.
Proficiency with Microsoft Office and student information systems (e.g., SISC, Workday).
Ability to communicate effectively verbally and in writing with diverse audiences.
Ability to work both independently and collaboratively within a team.
Ability to perform basic arithmetic.
Ability to accurately process HR transactions and administrative requests within required timelines.
Ability to accurately gather, organize, and summarize information.
Ability to apply generally accepted accounting principles in an appropriate manner.
Ability to enter, retrieve, correct, and interpret job-related data.
Ability to provide quality service to faculty, staff, students and others in a courteous, patient manner.
Ability to listen actively and attentively, and obtain clarification as the need arises.
Ability to maintain accuracy and attention to detail.
Ability to identify and correct missing and incomplete data.
Ability to effectively use job-related software (e.g., Mac OS, Microsoft Office, Google Calendar, Zoom, internet and email) at an intermediate level.

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More about this job

Responsibilities

The Program Assistant provides comprehensive administrative support for graduate admissions, student records, and human resources processes within the Department of Electrical and Computer Engineering. The role also manages front-desk reception, coordinates departmental events, and ensures compliance with university policies and collective agreements.

Requirements

Candidates must have a high school diploma plus a two-year post-secondary diploma and at least three years of related experience. Proficiency in Microsoft Office and experience with HR or student information systems like Workday are highly preferred.

Skills

Administrative support
Human resources
Graduate admissions
Student advising
Workday
Data entry
Record keeping
Event coordination
Microsoft Office
Communication
Time management
Attention to detail
Customer service
Policy compliance
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Program Assistant
Administrative Support
Human Resources
Graduate Admissions
Workday
UBC
Student Services
Payroll
FIPPA
Data Management
Event Planning
Record Keeping
Microsoft Office
SISC
Higher Education
Academic Administration
Reception
Scheduling
Compliance
Confidentiality

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