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Added 21 mins ago
General Merchandise Associate- Part Time
Walmart Canada
Whitchurch-Stouffville, ON
Position Summary...Working as a General Merchandise Associate at Walmart Canada is a great opportunity to build valuable skills in a fast‑paced retail environment. In this role, you deliver…
Added 21 mins ago
WC
(CAN) General Merchandise Associate Full Time
Walmart Canada
Spruce Grove, AB
- Full-time
Position Summary...Working as a General Merchandise Associate at Walmart Canada is a great opportunity to build valuable skills in a fast‑paced retail environment. In this role, you deliver…
Added 21 mins ago
WC
(CAN) General Merchandise Associate
Walmart Canada
Regina, SK
- Full-time
Position Summary...Working as a General Merchandise Associate at Walmart Canada is a great opportunity to build valuable skills in a fast‑paced retail environment. In this role, you deliver…
Added 21 mins ago
(CAN) General Merchandise Associate - Part Time
Walmart Canada
Brantford, ON
Position Summary...Working as a General Merchandise Associate at Walmart Canada is a great opportunity to build valuable skills in a fast‑paced retail environment. In this role, you deliver…
Added 21 mins ago
WC
(CAN)General Merchandise Associate
Walmart Canada
Windsor, ON
- Contract
Position Summary...Working as a General Merchandise Associate at Walmart Canada is a great opportunity to build valuable skills in a fast‑paced retail environment. In this role, you deliver…
Added 21 mins ago
WC
General Merchandise Associate
Walmart Canada
Hamilton, ON · Waterdown, ON
- Full-time
Position Summary...Working as a General Merchandise Associate at Walmart Canada is a great opportunity to build valuable skills in a fast‑paced retail environment. In this role, you deliver…
Added 1 hour ago
A
Retail Store Sales Associate I - Oshawa, 2035, Ontario, Canada
adidas
Oshawa, ON
- Part-time
Meets and exceeds customer expectations and boosts sales and Brand experience by using appropriate element the adidas customer service model.
Added 1 hour ago
MN
IT Support Technician
Modern Niagara
AB · Calgary, AB
- Full-time
Experience in a technical helpdesk, service desk, desktop support, or similar IT support position.
Added 1 hour ago
FR
Assistant Condominium Manager
FirstService Residential Canada
Toronto, ON
- Full-time
…Manager in the overall running of the site office and exceptional customer service to owners, residents, trades and other guests to the…
Added 1 hour ago
FR
Security Concierge
FirstService Residential Canada
Toronto, ON
- Full-time
Provide exceptional Customer Service to Clients, Customers, Contractors and Visitors to client’s property.
Added 1 hour ago
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Unit Coordination Assistant -(Temporary Full Time) MH Cardiac Short Stay
Trillium Health Partners
ON · ON, Canada
- Full-time
Initiate service task requests in EPIC (e.g. Blood work specimen delivery, stretcher requests)
Added 2 hours ago
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Temporary receptionist (2 week contract)
Olymbec Inc
Montreal, QC
- Temporary
Manage the front desk and maintain a tidy reception area
Added 4 hours ago
O
Temporary receptionist (2 week contract)
Olymbec
Montreal, QC
- Contract
Manage the front desk and maintain a tidy reception area
Added 6 hours ago
OF
Membership Sales Associate
Orangetheory Fitness Canada
Port Moody, BC
- $18.25 to $19 USD / hour
- Full-time
Working at our front desk which includes answering phones and talking to members among other tasks
Added 7 hours ago
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Hardware Sales Associate Part-Time - 7052 Regina
The Home Depot Canada
Regina, SK
- Part-time
Sales Associates provide fast, friendly service by actively seeking out customers to assess their needs and provide assistance. Sales Associates have an emphasis on department and product…
Added 7 hours ago
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Plumbing and Electrical Sales Associate: Part Time - COURTENAY
The Home Depot Canada
Courtenay, BC
- Part-time
Sales Associates provide fast, friendly service by actively seeking out customers to assess their needs and provide assistance. Sales Associates have an emphasis on department and product…
Added 8 hours ago
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Associé(e) aux ventes Plomberie électricité - Temps plein
The Home Depot Canada
Saint-Constant, QC · St Constant, QC
- Full-time
Sales Associates provide fast, friendly service by actively seeking out customers to assess their needs and provide assistance. Sales Associates have an emphasis on department and product…
Added 8 hours ago
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Flooring Sales Associate: Part Time - COURTENAY
The Home Depot Canada
Courtenay, BC
- Part-time
Sales Associates provide fast, friendly service by actively seeking out customers to assess their needs and provide assistance. Sales Associates have an emphasis on department and product…
Added 11 hours ago
WC
(CAN) General Merchandise Associate
Walmart Canada
AB · Edmonton, AB
- Full-time
Position Summary...Working as a General Merchandise Associate at Walmart Canada is a great opportunity to build valuable skills in a fast‑paced retail environment. In this role, you deliver…
Added 12 hours ago
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(CAN) Customer Service Desk Associate
Walmart Canada
Bolton, ON
- Full-time
Position Summary...Working as a Customer Service Desk Associate at Walmart Canada is a great opportunity to build valuable skills in a fast paced retail environment. In this role, you…
Added 12 hours ago
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(CAN) General Merchandise Associate
Walmart Canada
Winnipeg, MB
- Full-time
Position Summary...Working as a General Merchandise Associate at Walmart Canada is a great opportunity to build valuable skills in a fast‑paced retail environment. In this role, you deliver…
Added 13 hours ago
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Retail Store Sales Associate I - Cookstown, 2007, Ontario, Canada
adidas
Cookstown, ON
- Part-time
Meets and exceeds customer expectations and boosts sales and Brand experience by using appropriate element the adidas customer service model.
Added 13 hours ago
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Building manager
FirstService Residential Canada
Kelowna, BC
- Part-time
Strong customer service and communication skills, verbally and in writing with residents, clients and support staff
Added 14 hours ago
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Flooring Sales Associate Part-Time - 7175 Grande Prairie
The Home Depot Canada
Grande Prairie, AB
- Part-time
Sales Associates provide fast, friendly service by actively seeking out customers to assess their needs and provide assistance. Sales Associates have an emphasis on department and product…
Added 14 hours ago
R-
Fashion Associate (Part time) - Reitmans
RCL - Reitmans Canada Ltd/Ltée
Toronto, ON · Etobicoke, ON
- Part-time
As a Fashion Associate, you will deliver personalized service and support daily store operations to ensure a welcoming, customer-first environment. From assisting in the fitting room to…

University of British Columbia

Program Assistant

Vancouver, BC, Canada
UBCV | Fred Kaiser Building (KAIS), Canada

$4,582 to $4,816 CAD / month · Full-time

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Job details

Pay: $4,582 to $4,816 CAD / month
Job type: Full-time
Apply by: Oct 13, 2026
Posting language: English
Posted: Oct 5, 2026

Original job description

Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Grad Student Support 2 (Gr6)

Job Title

Program Assistant

Department

Administrative Staff | Department of Electrical and Computer Engineering | Faculty of Applied Science

Compensation Range

$4,582.00 - $4,816.00 CAD Monthly

Posting End Date

October 12, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

January 31, 2028This is a leave replacement for a fixed term duration.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Department of Electrical and Computer Engineering (ECE) is one of the largest academic units at the University of British Columbia Vancouver campus, with approximately 1,000 undergraduate and 400 graduate students. The Program Assistant provides day-to-day administrative support to students, faculty supervisors, and the department’s administrative leadership.

The role is responsible for supporting graduate admissions, advising, awards, records, student engagement activities, and human resources processes. In addition, the position contributes to general administrative and reception support within the administrative services office. The Program Assistant ensures that departmental processes are accurate, timely, and consistent with UBC policies, procedures, and collective agreements, while delivering high-quality service to students, faculty, staff, and visitors.

Organizational Status

The Program Assistant works under the day-to-day supervision of the Manager, Business Operations. The incumbent collaborates closely with other HR and student services staff, the Associate Head for Graduate Affairs, and other departmental administrators.

Work Performed

Human Resources

Processes student and research appointments, reappointments, and terminations in Workday; maintains costing, pay, and position details.
Provides routine guidance on HR procedures and Workday processes.
Supports faculty and staff recruitment through interview scheduling and related logistics.

Graduate Admissions

Provides admissions information and guidance to applicants.
Reviews and prepares application files for faculty and committee evaluation.
Drafts standard admission correspondence and maintains up-to-date admissions and orientation materials.

Graduate Program Support

Responds to inquiries from current and prospective students in person, by phone, and by email, providing information on departmental and university policies and procedures.
Assists with course registration, manual enrolments, thesis defences, and annual progress tracking.
Monitors student progress to ensure timely completion of degree requirements.
Coordinates logistics for departmental graduate student events, including orientation (September, January) and graduation (November, May).
Assists with planning and delivery of workshops, seminars, and other student-focused activities.
Provides administrative support to recognized student groups for events (e.g., booking rooms, posting announcements).
Shares information about seminars and events of interest to graduate students.
Assists with the administration of departmental awards: manages deadlines, reviews applications, prepares files for committee review, and communicates results.
Compiles statistics, prepares reports, and ensures timely submission of grades and graduation documents.
Reviews and updates graduate program content on the departmental website.

Reception and Administrative Support

Provides front desk and general administrative support for various service requests, such as building access, room bookings, mail distribution, scheduling meetings, meeting minutes and catering orders.
Uses a web-based ticket tracking system to log and manage service requests.
Provides back-up coverage for other administrative staff as required.
Performs other administrative tasks consistent with the classification as required.

Consequence of Error/Judgement

The Program Assistant is responsible for ensuring accurate and timely processing of graduate program requirements, student records, HR transactions, and reception services. Errors in admissions, awards, or records may delay student progress, affect eligibility for funding, or negatively impact graduation outcomes. Errors in HR processing or payroll may result in pay inaccuracies, breaches of policy or collective agreements, or reputational harm to the department. As a first point of contact for graduate students and visitors, professionalism, discretion, and tact are essential. All work requires strict confidentiality in compliance with the Freedom of Information and Protection of Privacy Act (FIPPA).

Supervision Received

Reports to the Manager, Business Operations, with additional direction from the Associate Head, Graduate Affairs, and other departmental staff as required. Day-to-day work will be assigned and reviewed by the HR Coordinator and the Graduate Programs Coordinator.

Supervision Given
May provide orientation and on-the-job training to new or temporary staff on routine work procedures.

Minimum Qualifications

High School graduation, plus two year post-secondary diploma, plus three years of related experience, or an equivalent combination of education and experience.
Willingness to respect diverse perspectives, including perspectives in conflict with one’s own.
Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion.

Preferred Qualifications

Knowledge of UBC’s graduate student policies and procedures would be an asset.
Experience with HR or payroll processing in a large organization would be an asset.
Familiarity with Workday or other enterprise systems would be an asset.
Strong organizational and time management skills with attention to detail.
Proficiency with Microsoft Office and student information systems (e.g., SISC, Workday).
Ability to communicate effectively verbally and in writing with diverse audiences.
Ability to work both independently and collaboratively within a team.
Ability to perform basic arithmetic.
Ability to accurately process HR transactions and administrative requests within required timelines.
Ability to accurately gather, organize, and summarize information.
Ability to apply generally accepted accounting principles in an appropriate manner.
Ability to enter, retrieve, correct, and interpret job-related data.
Ability to provide quality service to faculty, staff, students and others in a courteous, patient manner.
Ability to listen actively and attentively, and obtain clarification as the need arises.
Ability to maintain accuracy and attention to detail.
Ability to identify and correct missing and incomplete data.
Ability to effectively use job-related software (e.g., Mac OS, Microsoft Office, Google Calendar, Zoom, internet and email) at an intermediate level.

Apply About employer

More about this job

Responsibilities

The Program Assistant provides comprehensive administrative support for graduate admissions, student records, and human resources processes within the Department of Electrical and Computer Engineering. The role also manages front-desk reception, coordinates departmental events, and ensures compliance with university policies and collective agreements.

Requirements

Candidates must have a high school diploma plus a two-year post-secondary diploma and at least three years of related experience. Proficiency in Microsoft Office and experience with HR or student information systems like Workday are highly preferred.

Skills

Administrative support
Human resources
Graduate admissions
Student advising
Workday
Data entry
Record keeping
Event coordination
Microsoft Office
Communication
Time management
Attention to detail
Customer service
Policy compliance
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Program Assistant
Administrative Support
Human Resources
Graduate Admissions
Workday
UBC
Student Services
Payroll
FIPPA
Data Management
Event Planning
Record Keeping
Microsoft Office
SISC
Higher Education
Academic Administration
Reception
Scheduling
Compliance
Confidentiality

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