Find work in Canada.

321,951 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 2 mins ago
Production Worker
Smurfit Westrock
Winnipeg, MB
Added 2 mins ago
SS
Server
Sienna Senior Living
Yorkton, SK
- Part-time
…meaningful work. We offer a number of programs and benefits that support team members’ financial, personal and professional…
Added 2 mins ago
SS
Unregulated Care Provider | Permanent Casual
Sienna Senior Living
Brantford, ON
- Part-time
…meaningful work. We offer a number of programs and benefits that support team members’ financial, personal and professional…
Added 2 mins ago
Bakery Manager
Calgary Co-op
Calgary, AB
…operations of the Bakery department to improve customer service, program execution and company profitability. Including scheduling, appraisals, budgeting and attainment of financial results…
Added 2 mins ago
SS
Guest Attendant Permanent Casual
Sienna Senior Living
Brantford, ON
- Part-time
…the residents and their family members, offering a variety of support options and program choices that enrich their daily health and well-being. As an individual and part of a wider team,…
Added 2 mins ago
SS
Cook - Retirement Permanent Casual
Sienna Senior Living
Brantford, ON
- Part-time
…meaningful work. We offer a number of programs and benefits that support team members’ financial, personal and professional…
Added 2 mins ago
C
Temporary Part-Time Liquor Clerk I
Co-op
North Battleford, SK
- Part-time
…help to provide great jobs, build welcoming facilities and support local groups and charitable organizations that make our community a better place to…
Added 2 mins ago
Overnight Customer Service Representative
Circle K
Sackville, NB
You will greet customers, run the cash register, make purchase suggestions and sometimes work with our food program. There is never a dull moment as you will be working around the store…
Added 2 mins ago
CK
Store Assistant Manager
Circle K
Sackville, NB
- Full-time
Added 2 mins ago
CC
Cleaning Supervisor (Warehouse Calgary)
Commercial Cleaning Services
Calgary, AB
- $18 CAD / hour
- Part-time
Provide support with the training of new employees
Added 2 mins ago
CK
Store A Manager
Circle K
Miramichi, NB
- Full-time
Added 2 mins ago
CI
Assistant Property Manager
Colliers International
Toronto, ON
- Full-time
You support senior management by preparing regular ownership reports, budgets and other reports as assigned.
Added 2 mins ago
C
Senior Consultant, Digital Analytics - Simplii Financial
CIBC
Toronto, ON
- Full-time
Added 2 mins ago
C
Financial Services Representative - Universal Banker - Brossard
CIBC
Brossard, QC
- Full-time
…competitive salary, incentive pay, banking benefits, a benefits program*, defined benefit pension plan*, an employee share purchase plan, a vacation offering, wellbeing support, and…
Added 2 mins ago
C
Financial Services Representative II
CIBC
Listowel, ON
- Full-time
…competitive salary, incentive pay, banking benefits, a benefits program*, defined benefit pension plan*, an employee share purchase plan, a vacation offering, wellbeing support, and…
Added 2 mins ago
C
Credit Analyst
CIBC
Carman, MB
- Full-time
…competitive salary, incentive pay, banking benefits, a benefits program*, defined benefit pension plan*, an employee share purchase plan, a vacation offering, wellbeing support, and…
Added 2 mins ago
C
Digital Expansion Analyst - Simplii Financial
CIBC
Toronto, ON
- Full-time
…competitive salary, incentive pay, banking benefits, a benefits program*, defined benefit pension plan*, an employee share purchase plan, a vacation offering, wellbeing support, and…
Added 2 mins ago
C
Analyst, Client Onboarding & Service
CIBC
Toronto, ON
- Full-time
…competitive salary, incentive pay, banking benefits, a benefits program*, defined benefit pension plan*, an employee share purchase plan, a vacation offering, wellbeing support, and…
Added 2 mins ago
C
Theatre Manager - Cineplex Junxion Kildonan Place
Cineplex
Winnipeg, MB · Cineplex Junxion Kildonan Place
- Full-time
Added 2 mins ago
H
Nurse Practitioner
HealthCareersInSask.ca
Regina, SK
- Part-time
Certification in Primary Care Nurse Practitioner or equivalent program required
Added 2 mins ago
CT
Financial Analyst, Consolidation & Reporting
Canadian Tire Corporation
Toronto, ON
- Full-time
…for eligible employees. As part of our enhanced flex benefits program, we offer mental health benefits in the amount of $5,000 per year for benefits-eligible employees and their families,…
Added 2 mins ago
C
Supporting Crew Member
CAE
Montreal, QC
- Part-time
The Second‑in‑Command Mentor (SCM) program is designed to train and qualify pilots to provide right‑seat support to clients attending training courses at CAE facilities. We are seeking…
Added 2 mins ago
CT
Business Analyst, Real Estate and Construction Data
Canadian Tire Corporation
Toronto, ON
- $68,000 to $75,000 CAD / year
- Full-time
…and data integrity; coordinating the onboarding and ongoing support of internal and external Lucernex users; and supporting system enhancements through requirements gathering, testing,…
Added 2 mins ago
C
Financial System Analyst
CAE
Montreal, QC
- Full-time
…every role is essential. Our enterprise functions don’t just support; they lead, playing a critical role in shaping the company’s path forward and ensuring both clients and employees are…
Added 2 mins ago
CN
Process Engineer (EIT or P.Eng.)
Canadian Natural
Fort McMurray, AB
- Full-time
…you. You will be responsible for providing process engineering support to the Upgrading and Utilities team to ensure successful continuous operation at our Horizon Oil Sands plant. You will…

University of British Columbia

Program Assistant

Vancouver, BC, Canada
UBCV | Fred Kaiser Building (KAIS), Canada

$4,582 to $4,816 CAD / month · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $4,582 to $4,816 CAD / month
Job type: Full-time
Apply by: Oct 13, 2026
Posting language: English
Posted: Oct 5, 2026

Original job description

Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Grad Student Support 2 (Gr6)

Job Title

Program Assistant

Department

Administrative Staff | Department of Electrical and Computer Engineering | Faculty of Applied Science

Compensation Range

$4,582.00 - $4,816.00 CAD Monthly

Posting End Date

October 12, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

January 31, 2028This is a leave replacement for a fixed term duration.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Department of Electrical and Computer Engineering (ECE) is one of the largest academic units at the University of British Columbia Vancouver campus, with approximately 1,000 undergraduate and 400 graduate students. The Program Assistant provides day-to-day administrative support to students, faculty supervisors, and the department’s administrative leadership.

The role is responsible for supporting graduate admissions, advising, awards, records, student engagement activities, and human resources processes. In addition, the position contributes to general administrative and reception support within the administrative services office. The Program Assistant ensures that departmental processes are accurate, timely, and consistent with UBC policies, procedures, and collective agreements, while delivering high-quality service to students, faculty, staff, and visitors.

Organizational Status

The Program Assistant works under the day-to-day supervision of the Manager, Business Operations. The incumbent collaborates closely with other HR and student services staff, the Associate Head for Graduate Affairs, and other departmental administrators.

Work Performed

Human Resources

Processes student and research appointments, reappointments, and terminations in Workday; maintains costing, pay, and position details.
Provides routine guidance on HR procedures and Workday processes.
Supports faculty and staff recruitment through interview scheduling and related logistics.

Graduate Admissions

Provides admissions information and guidance to applicants.
Reviews and prepares application files for faculty and committee evaluation.
Drafts standard admission correspondence and maintains up-to-date admissions and orientation materials.

Graduate Program Support

Responds to inquiries from current and prospective students in person, by phone, and by email, providing information on departmental and university policies and procedures.
Assists with course registration, manual enrolments, thesis defences, and annual progress tracking.
Monitors student progress to ensure timely completion of degree requirements.
Coordinates logistics for departmental graduate student events, including orientation (September, January) and graduation (November, May).
Assists with planning and delivery of workshops, seminars, and other student-focused activities.
Provides administrative support to recognized student groups for events (e.g., booking rooms, posting announcements).
Shares information about seminars and events of interest to graduate students.
Assists with the administration of departmental awards: manages deadlines, reviews applications, prepares files for committee review, and communicates results.
Compiles statistics, prepares reports, and ensures timely submission of grades and graduation documents.
Reviews and updates graduate program content on the departmental website.

Reception and Administrative Support

Provides front desk and general administrative support for various service requests, such as building access, room bookings, mail distribution, scheduling meetings, meeting minutes and catering orders.
Uses a web-based ticket tracking system to log and manage service requests.
Provides back-up coverage for other administrative staff as required.
Performs other administrative tasks consistent with the classification as required.

Consequence of Error/Judgement

The Program Assistant is responsible for ensuring accurate and timely processing of graduate program requirements, student records, HR transactions, and reception services. Errors in admissions, awards, or records may delay student progress, affect eligibility for funding, or negatively impact graduation outcomes. Errors in HR processing or payroll may result in pay inaccuracies, breaches of policy or collective agreements, or reputational harm to the department. As a first point of contact for graduate students and visitors, professionalism, discretion, and tact are essential. All work requires strict confidentiality in compliance with the Freedom of Information and Protection of Privacy Act (FIPPA).

Supervision Received

Reports to the Manager, Business Operations, with additional direction from the Associate Head, Graduate Affairs, and other departmental staff as required. Day-to-day work will be assigned and reviewed by the HR Coordinator and the Graduate Programs Coordinator.

Supervision Given
May provide orientation and on-the-job training to new or temporary staff on routine work procedures.

Minimum Qualifications

High School graduation, plus two year post-secondary diploma, plus three years of related experience, or an equivalent combination of education and experience.
Willingness to respect diverse perspectives, including perspectives in conflict with one’s own.
Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion.

Preferred Qualifications

Knowledge of UBC’s graduate student policies and procedures would be an asset.
Experience with HR or payroll processing in a large organization would be an asset.
Familiarity with Workday or other enterprise systems would be an asset.
Strong organizational and time management skills with attention to detail.
Proficiency with Microsoft Office and student information systems (e.g., SISC, Workday).
Ability to communicate effectively verbally and in writing with diverse audiences.
Ability to work both independently and collaboratively within a team.
Ability to perform basic arithmetic.
Ability to accurately process HR transactions and administrative requests within required timelines.
Ability to accurately gather, organize, and summarize information.
Ability to apply generally accepted accounting principles in an appropriate manner.
Ability to enter, retrieve, correct, and interpret job-related data.
Ability to provide quality service to faculty, staff, students and others in a courteous, patient manner.
Ability to listen actively and attentively, and obtain clarification as the need arises.
Ability to maintain accuracy and attention to detail.
Ability to identify and correct missing and incomplete data.
Ability to effectively use job-related software (e.g., Mac OS, Microsoft Office, Google Calendar, Zoom, internet and email) at an intermediate level.

Apply About employer

More about this job

Responsibilities

The Program Assistant provides comprehensive administrative support for graduate admissions, student records, and human resources processes within the Department of Electrical and Computer Engineering. The role also manages front-desk reception, coordinates departmental events, and ensures compliance with university policies and collective agreements.

Requirements

Candidates must have a high school diploma plus a two-year post-secondary diploma and at least three years of related experience. Proficiency in Microsoft Office and experience with HR or student information systems like Workday are highly preferred.

Skills

Administrative support
Human resources
Graduate admissions
Student advising
Workday
Data entry
Record keeping
Event coordination
Microsoft Office
Communication
Time management
Attention to detail
Customer service
Policy compliance
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Program Assistant
Administrative Support
Human Resources
Graduate Admissions
Workday
UBC
Student Services
Payroll
FIPPA
Data Management
Event Planning
Record Keeping
Microsoft Office
SISC
Higher Education
Academic Administration
Reception
Scheduling
Compliance
Confidentiality

Report this job